UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
Schedule 14A
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934
(Amendment No. )
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[ ] Preliminary Proxy Statement
[ ] Confidential, for Use of the Commission Only (as permitted by Rule
14a-6(e)(2))
[x] Definitive Proxy Statement
[ ] Definitive Additional Materials
[ ] Soliciting Material Under Rule 14a-12
Calvin B. Taylor Bankshares, Inc.
(Name of Registrant as Specified In Its Charter)
N/A
(Name of Person(s) Filing Proxy Statement, if Other Than the
Registrant)
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CALVIN B. TAYLOR BANKSHARES, INC.
NOTICE OF ANNUAL MEETING OF STOCKHOLDERS
To the Stockholders of Calvin B. Taylor Bankshares, Inc.:
Notice is hereby given that the Annual Meeting of Stockholders of Calvin B. Taylor Bankshares, Inc. of Berlin, Maryland (the "Company") will be held at 24 North Main Street, Berlin, Maryland 21811, on Wednesday, May 9, 2007, at 2:00 p.m., local time, for the following purposes:
1. To elect the Directors of the Company, who shall serve for a one-year term, and until their respective successors are elected and have qualified.
2. To ratify the appointment of Rowles & Company, LLP as the independent auditors for Calvin B. Taylor Bankshares, Inc., and Calvin B. Taylor Banking Company of Berlin, Maryland for the fiscal year ending December 31, 2007.
3. To transact other business as may properly come before the Meeting.
This Notice is accompanied by a copy of the Company’s Annual Report and a Proxy Statement providing a detailed description of the items to be voted on at the Meeting.
The Board of Directors has carefully reviewed and considered the proposals for election, and recommends the Stockholders of the Company TO APPROVE, RATIFY AND CONFIRM the items contained in the Proxy Statement.
Only Stockholders of record at the close of business on March 16, 2007, are entitled to notice of and to vote at the annual meeting or any adjournment thereof. Your vote on these matters is very important. We urge you to carefully review the enclosed materials and return your Proxy promptly.
You are cordially invited to attend this meeting in person. Whether or not you plan to attend the meeting, please sign and promptly return the Proxy in the enclosed postage paid envelope. If you attend the meeting, you may vote in person if you so desire, even though you have previously returned your Proxy.
Sincerely, |
|
/s/ Reese F. Cropper, Jr. |
/s/ Raymond M. Thompson |
Chairman of the Board of Directors |
President and Chief Executive Officer |
Berlin, Maryland |
|
March 23, 2007 |
CALVIN B. TAYLOR BANKSHARES, INC.
PROXY
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
The undersigned stockholder(s) hereby appoints Reese F. Cropper, Jr. and William H. Mitchell, and each of them, proxies, with the powers that the undersigned would possess if personally present, and with the full power of substitution ___________________________ (substitution name, if any), to vote all shares of the undersigned in Calvin B. Taylor Bankshares, Inc. at the annual meeting of stockholders to be held on Wednesday, May 9, 2007, at 2:00 p.m., and at any and all adjournments and postponements thereof, upon all subjects that may properly come before the meeting, including matters described in the proxy statement furnished herewith, subject to any directions indicated below.
THE BOARD OF DIRECTORS RECOMMENDS A VOTE FOR ALL NOMINEES, AND FOR THE RATIFICATION OF AUDITORS.
1. Election of the following nominees as Directors:
James R. Bergey, Jr. | John H. Burbage, Jr. | Todd E. Burbage | Charlotte K. Cathell |
Reese F. Cropper, Jr. | Reese F. Cropper, III | Hale Harrison | Gerald T. Mason |
William H. Mitchell | Joseph E. Moore | Michael L. Quillin, Sr. | D. Bruce Rogers |
Raymond M. Thompson |
To vote your shares for all Director nominees, mark the "For" space with an "X". To vote against all nominees, mark the "Against" space with an "X". If you do not wish your shares voted "For" a particular nominee, mark the "For All Except" space with an "X", and strike the name(s) above by drawing a line through the name(s) of each Director nominee you do not wish to vote for.
________FOR | ________AGAINST | ________FOR ALL EXCEPT |
2. Ratification of Auditors:
The Board of Directors has appointed Rowles & Company, LLP, Certified Public Accountants, independent auditors for Calvin B. Taylor Bankshares, Inc. and Calvin B. Taylor Banking Company of Berlin, Maryland, for the year ending December 31, 2007. To vote your shares in favor of the ratification of the appointment of Rowles & Company, LLP, as independent auditors, mark the "For" space with an "X". If you wish to vote against the ratification, mark the "Against" space with an "X". If you wish to abstain from voting, mark the "Abstain" space with an "X".
_________FOR |
________AGAINST |
________ABSTAIN |
3. At their discretion, to vote upon such matters as may properly come before the Annual Meeting.
___________________________________________________ |
|
Stockholder sign on above line and date |
|
___________________________________________ |
Date__________ |
Co-stockholder sign on above line and date |
CALVIN B. TAYLOR BANKSHARES, INC.
PROXY STATEMENT FOR ANNUAL MEETING OF STOCKHOLDERS
TO BE HELD ON MAY 9, 2007
This proxy statement is furnished to the stockholders of Calvin B. Taylor Bankshares, Inc. (the "Company") in connection with the solicitation of proxies by the Board of Directors of the Company, to be voted at the Annual Meeting of Stockholders. The Annual Meeting of Stockholders will be held on Wednesday, May 9, 2007 at 2:00 p.m. local time and at any adjournment or postponement thereof, for the purposes set forth in this Proxy Statement. The meeting will be held at the principal Executive Office of the Company at 24 North Main Street, Berlin, Maryland 21811. This Proxy Statement and the accompanying Proxy were first mailed to the stockholders on or about April 6, 2007.
VOTING AND REVOCABILITY OF PROXY APPOINTMENTS
The Company has fixed March 16, 2007, as the record date (the
"Record Date") for determining the stockholders entitled to receive notice of
and to vote at the Annual Meeting. The Company’s only stock is its Common Stock,
par value $1.00 per share (the "Common Stock"). At the close of business on the
Record Date, there were outstanding and entitled to vote 3,145,322 shares of
Common Stock of the Company, with each share being entitled to one vote. There
are no cumulative voting rights. A majority of the outstanding shares of Common
Stock represented at the Meeting, in person or by proxy, will constitute a
quorum.
All proxies will be voted in accordance with the instructions
contained in the proxies. If no choice is specified, proxies will be voted "FOR"
the re-election of the Board of Directors of all nominees listed below under
"ELECTION OF DIRECTORS," "FOR" the ratification of the appointment of Rowles and
Company, LLP, as independent auditors for the Company for the fiscal year ending
December 31, 2007, and at the proxy holder’s discretion, on any other matter
that may properly come before the Meeting. Any stockholder may revoke a proxy
given pursuant to this solicitation prior to the Meeting by delivering an
instrument revoking it, or by delivering a duly executed proxy bearing a later
date, to the Secretary of the Company. A stockholder may elect to attend the
meeting and vote in person even if he or she has a proxy outstanding.
Management of the Company is not aware of any other matter to
be presented for action at the meeting other than those mentioned in the Notice
of Annual Meeting of Stockholders and referred to in this Proxy Statement. If
any other matters come before the meeting, it is the intention of the persons
named in the enclosed Proxy to vote on such matters in accordance with their
judgment.
SOLICITATION
The costs associated with preparing, printing, assembling, and mailing the proxy materials are borne by the Company. Out-of-pocket and clerical expenses incurred by brokerage houses and other custodians who transmit copies of the proxy materials to the beneficial owners of shares held as of the Record Date are reimbursable by the Company.
ELECTION OF DIRECTORS
Article II of the Company’s Articles of Incorporation, and
Section 2.03 of the Company’s Bylaws, as amended, provide that the Company’s
Board of Directors, each thereof, shall serve a one-year term. Furthermore, the
aforementioned shall be elected at the Annual Meeting of Stockholders.
It is the intention of the persons named as proxies in the
accompanying Proxy to vote FOR the election of the nominees identified below to
serve for a one-year term, expiring at the 2008 Annual Meeting of Stockholders.
Should any nominee be unable or fail to accept nomination or election (which is
not anticipated), the persons named as proxies in the proxy, unless otherwise
specifically instructed in the proxy, will vote for the election in his stead
for any such other person as the Company’s existing Board of Directors may
recommend.
Directors shall be elected by a plurality of the votes cast
at the meeting. Abstentions will not be considered to be either affirmative or
negative votes.
The table below sets forth certain information about the nominees and officers, including age, position with the Company, and position with Calvin B. Taylor Banking Company (the "Bank"). All of the nominees are incumbent Directors of the Company and the Bank whose current terms expire in May 2007 upon election of their successors.
Name |
Age |
Title or Position with the Company |
Title or Position with the Bank |
James R. Bergey, Jr. |
52 |
Director, first elected 10/31/95 |
Director, first elected 02/02/94 |
John H. Burbage, Jr. |
64 |
Director, first elected 10/31/95 |
Director, first elected 02/04/87 |
Todd E. Burbage |
34 |
Director, first elected 05/17/06 |
Director, first elected 05/17/06 |
Charlotte K. Cathell |
56 |
Director, first elected 05/17/06 |
Director, first elected 05/17/06 |
Reese F. Cropper, Jr. |
65 |
Director, first elected 10/31/95 |
Director, first elected 03/06/74 |
Chairman of the Board |
Chairman of the Board |
||
Reese F. Cropper, III |
46 |
Director, first elected 05/03/00 |
Director, first elected 05/03/00 |
Hale Harrison |
59 |
Director, first elected 10/31/95 |
Director, first elected 01/08/75 |
Gerald T. Mason |
59 |
Director, first elected 10/31/95 |
Director, first elected 02/02/94 |
William H. Mitchell |
57 |
Director, first elected 05/05/99 |
Director, first elected 05/05/99 |
Vice President |
Executive Vice President, Cashier, |
||
Chief Financial Officer |
|||
Joseph E. Moore |
64 |
Director, first elected 10/31/95 |
Director, first elected 11/03/76 |
Michael L. Quillin, Sr. |
67 |
Director, first elected 10/31/95 |
Director, first elected 12/06/78 |
D. Bruce Rogers |
50 |
Director, first elected 05/03/00 |
Director, first elected 05/03/00 |
Raymond M. Thompson |
44 |
Director, first elected 05/08/02 |
Director, first elected 05/08/02 |
President, Chief Executive Officer |
President, Chief Executive Officer |
Mr. James R. Bergey, Jr. is a Certified Public Accountant and a Principal in Bergey & Company, P.A., in Berlin, Maryland. He is a member of the Board of Directors of the Community Foundation of the Eastern Shore. Mr. Bergey serves on the Board of Directors and Finance Committee of Atlantic General Hospital in Berlin, Maryland and is past Chairman of that Board.
Mr. John H. Burbage, Jr. is an owner of Mystic Harbour Development Co., Mystic Harbour Utility Co., and Bethany Land Co., and a partner in Bayside Realty, Burbage Properties, Blue Water Development Company, Sunset Bay, LLC, and Holiday House, LLC, Bethany Beach, Delaware.
Mr. Todd E. Burbage is a developer, builder and owner of both residential and commercial projects in Worcester County and on the Eastern Shore of Virginia. He currently serves on the Board of Directors for the Maryland Coastal Bays Program and is the acting Chairman of their Citizen Advisory Committee. Mr. Burbage is a past member of the Board of Directors for the Big Brothers Big Sisters Lower Eastern Shore Program.
Ms. Charlotte K. Cathell was first elected the Register of Wills for Worcester County in 1998. She is serving her third year as President of the Maryland Register of Wills Association. She is a member of the Ocean Pines/Ocean City Kiwanis Club, Friends of the Worcester County Commission for Women, and since 1997 has served as President of Worcester County G.O.L.D. (Giving Other Lives Dignity).
Mr. Reese F. Cropper, Jr. has been employed by the Bank since May 1962 and served as its President from January 1974 to May 2002. He became President and Chief Executive Officer of the Company on October 31, 1995, serving in those capacities until May 2002, and December 31, 2005, respectively. Mr. Cropper continues to serve as Chairman of the Board of Directors of the Bank and the Company since his election in May 2002, and is a member of the Executive Committee of the Bank. He is a past President of the Maryland Bankers Association and he served a six-year term as a member of the Banking Board of the State of Maryland from 1983 to 1989. He is also a "Corporation Member" of Atlantic General Hospital, a Director of Ocean City Golf and Yacht Club, partner in the Atlantic Hotel, Berlin, Maryland, and Holiday House, LLC, Bethany Beach, Delaware, and owns several rental properties in the Berlin-Ocean City area.
Mr. Reese F. Cropper, III is owner of Insurance Management Group, Inc., an insurance agency. He serves on the Board of Trustees of Worcester Preparatory School, Berlin, Maryland, and on the Pension Board for the Town of Ocean City, MD.
Mr. Hale Harrison owns and operates Harrison Group Resort Hotels in Ocean City, Maryland. Mr. Harrison is a former councilman and secretary for the Town of Ocean City and former Chairman of the Ocean City Planning and Zoning Commission. He is past Chairman of the Board of Directors and a member of the Finance Committee of Atlantic General Hospital.
Mr. Gerald T. Mason is the Chief Administrative Officer for Worcester County Government and a member of the Tri-County Council for the Lower Eastern Shore. He serves on the Maryland Association of Counties Legislative Committee.
Mr. William H. Mitchell has been employed by the Bank since June 1970 and was named as its Cashier on February 5, 1986. He became Senior Vice President and Chief Financial Officer of the Bank on January 6, 1999. He became Vice President of the Company on February 3, 1999. Mr. Mitchell is a member of the Berlin Lions Club and serves as a Trustee and the Treasurer of the Humphreys Foundation, Inc.
Joseph E. Moore, Esq. is a partner in the law firm of Williams, Moore, Shockley & Harrison, LLP, with offices in Ocean City and Ocean Pines. Mr. Moore is a member of the Board of Trustees of the Worcester Preparatory School, in Berlin. He is the Chairman of the Board of Zoning Appeals for the Town of Berlin. Mr. Moore also serves on the Board of Directors of Chesapeake Utilities Corporation of Dover, Delaware, and is a member of its Compensation Committee and Governance Committee. Mr. Moore is a member of the Board of Directors of the Nabb Center for Delmarva History & Culture at Salisbury University and a member of the Board of Directors of the Ocean City Lifesaving Museum. Mr. Moore presently serves as co-Chair of the First Appellate Circuit Character Committee of the Maryland State Board of Law Examiners, having been appointed to that position by the Maryland Court of Appeals. Mr. Moore is a fellow of the American College of Trial Lawyers.
Mr. Michael L. Quillin, Sr. is retired from the motel business in Ocean City, Maryland. He owns and operates Michael L. Quillin Enterprises, Inc., a property management and construction business. Mr. Quillin is a Director and Treasurer of the Quillin Foundation. He is a member of the Endowment Committee of Berlin Heritage Foundation and the Ocean City Chamber of Commerce. Mr. Quillin is President of the Ocean City Golf and Yacht Club.
Mr. D. Bruce Rogers is the President and CEO of Sherwood of Salisbury (Maryland). Mr. Rogers serves on the Franklin P. Perdue School of Business Dean’s Advisory Council and the Board of the Ford/Lincoln/Mercury Washington Dealer Council. In the past, he served as a Director of the Maryland Auto Trade Association.
Mr. Raymond M. Thompson has been employed by the Bank since October 1997. Mr. Thompson served as Vice President of the Bank from January 1999 to his election as President in May 2002, and as Treasurer of the Company from February 2000 to his election as President in May 2002. He was appointed Chief Executive Officer of the Company and the Bank as of January 1, 2006. Mr. Thompson serves on the boards of the Southern Eastern Shore Revolving Loan Fund, the Maryland Financial Bank, and the Community Foundation of the Eastern Shore. He is a "Corporation Member" of Atlantic General Hospital, serving on the Hospital’s investment committee. Mr. Thompson is a member and past Treasurer of the Berlin Lions Club.
The following Directors have family relationships: Reese F. Cropper, Jr. is the father of Reese F. Cropper, III and Joseph E. Moore is a cousin to the Croppers. John H. Burbage, Jr. is the father of Todd E. Burbage.
None of the directors or officers of the Company or the Bank have been involved in any administrative proceedings or convicted of any crime.
THE BOARD OF DIRECTORS RECOMMENDS A VOTE "FOR" THE ELECTIONS OF THE NOMINEES NAMED ABOVE.
COMPENSATION OF DIRECTORS AND EXECUTIVE OFFICERS
Director Compensation
Directors of the Company received a fee of $750 for each
board meeting attended and $750 for each of the Bank’s Executive Committee
meetings attended. Total fees paid by the Company to Directors, excluding Mr.
Cropper, Jr., Mr. Mitchell, and Mr. Thompson, were $140,200 during 2006.
Executive Officer Compensation
The table below presents a summary of the compensation for
the last three fiscal years of the principal executive officer, principal
financial officer, and other executive officers of the Company who received an
annual salary and bonus that exceeded $100,000 during that period.
Annually, the Board Compensation Committee determines
compensation for Mr. Cropper, Mr. Thompson and Mr. Mitchell. Consideration is
given to the contribution of each individual to the operation of the Company.
Mrs. Hawkins’ compensation is established by senior management.
The Company does not provide any form of compensation other
than that which is disclosed in the following table.
Other | 401(k) Plan | Total | |||||
Name and Principal Position | Year | Salary | Bonus | Compensation | Contributions | Compensation | |
(3) | |||||||
Reese F. Cropper, Jr. | 2006 | $ 125,000 | $ 5,600 | $ 12,976 | (1) (2) | $ 10,460 | $ 154,036 |
Chairman of the Board | 2005 | $ 170,000 | $ 26,800 | $ 13,717 | (1) (2) | $ 15,684 | $ 226,201 |
2004 | $ 216,000 | $ 28,600 | $ 3,055 | (1) | $ 15,258 | $ 262,913 | |
Raymond M. Thompson | 2006 | $ 200,000 | $ 8,600 | $ 12,738 | (1) (2) | $ 16,676 | $ 238,014 |
President and CEO | 2005 | $ 150,000 | $ 6,000 | $ 3,015 | (1) | $ 12,686 | $ 171,701 |
(Principal Executive Officer) | 2004 | $ 112,000 | $ 4,480 | $ 2,870 | (1) | $ 8,496 | $ 127,846 |
William H. Mitchell | 2006 | $ 125,000 | $ 5,600 | $ 6,488 | (2) | $ 10,437 | $ 147,525 |
Vice President | 2005 | $ 107,000 | $ 4,280 | $ 8,513 | $ 119,793 | ||
2004 | $ 97,000 | $ 3,880 | $ 7,284 | $ 108,164 | |||
Jennifer G. Hawkins | 2006 | $ 70,002 | $ 3,400 | $ 5,987 | $ 79,389 | ||
Treasurer | 2005 | $ 65,637 | $ 2,625 | $ 4,911 | $ 73,173 | ||
(Principal Financial Officer) | 2004 | $ 62,512 | $ 2,500 | $ 4,694 | $ 69,706 |
(1) Benefits paid by the Bank in connection with the use of
an automobile.
(2) Benefits paid by the Bank in connection with the payment
of insurance premiums.
(3) The Company contributes to the 401(k) Plan for all
participating employees including executive officers. Annually, the Board of
Directors approves a discretionary contribution in addition to matching 50%
of employee contributions to a maximum of 6% of qualifying wages,
BOARD & COMMITTEE MEETINGS
The Board of Directors of the Company is scheduled to meet
monthly and held twelve meetings in 2006. The Board of Directors of the Bank is
also scheduled to meet monthly and held thirteen meetings in 2006.
The Audit Committee, a standing committee of the Company’s
Board, is comprised of independent directors. Members serving in 2006 were James
R. Bergey, Jr., John H. Burbage, Jr., Todd E. Burbage, Charlotte K. Cathell,
Hale Harrison, Gerald T. Mason, Michael L. Quillin, Sr., and D. Bruce Rogers.
Chairman James R. Bergey, Jr. serves as the financial expert. The Audit
Committee meets no less than quarterly and held six meetings in 2006. The Board
of Directors has adopted a written Audit Policy which serves as a charter for
the Audit Committee. The Committee reviews the reports and findings of the
internal auditor quarterly. At least once each year, the outside audit firm
meets with the Committee to discuss annual financial results and to review
required disclosures.
The Compensation Committee, a standing committee of the
Company’s Board, is comprised of independent directors Hale Harrison, Gerald T.
Mason, and Michael L. Quillin. The Compensation Committee meets as needed to
establish executive compensation. The Compensation Committee held one meeting in
2006.
The Company does not have a Nominating Committee. The full
Board of Directors performs the function of a nominating committee on an ad hoc
basis. Directors serve for one-year terms subject to annual re-election until
they either reach mandatory retirement at 70 years of age or voluntarily resign
from the Board. Director nominees are proposed by consensus of the Board of
Directors.
COMPLIANCE WITH BENEFICIAL OWNERSHIP RULES
Section 16(a) of the Securities Exchange Act of 1934 requires
(i) the Company's directors and executive officers and (ii) persons who own more
than 10% of a registered class of the Company's equity securities to file with
the Securities Exchange Commission (the "SEC"), within certain specified time
periods, reports of ownership and changes in ownership. Such directors,
officers, and stockholders are required by the SEC regulations to furnish the
Company with copies of all such reports that they file.
To the Company's knowledge, based solely upon a review of
such copies of such reports furnished to the Company and representations that no
other reports were required with respect to the year ended December 31, 2006,
all persons subject to the reporting requirements of Section 16(a) filed the
required reports on a timely basis with respect to 2006.
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
The bank is legally represented by and engages Williams,
Moore, Shockley, and Harrison, LLP, of which Director of the Company, Joseph E.
Moore, is a partner. The total amount of legal fees for both the Company and
Bank in 2006, as engaged by Mr. Moore, and/or his legal firm, was $5,800.
Management believes that the terms of all of the
above-described transactions are at least as favorable to the Company and the
Bank as could have been obtained in negotiating transactions with independent
third parties.
PRINCIPAL BENEFICIAL OWNERS OF THE COMPANY’S COMMON STOCK
The following table sets forth the number and percentage of
outstanding shares of the Company's Common Stock beneficially owned by (a) each
executive officer of the Company, (b) each director of the Company, (c) all
directors and executive officers of the Company as a group, and (d) each person
or entity known to the Company to own more than five percent of the outstanding
Common Stock.
The percentage of outstanding shares owned is based on
3,145,322 shares of Common Stock outstanding as of the Record Date, March
16,2007.
Shares of Common Stock | |||
Beneficially Owned | |||
Name | Relationship to Company | Number | Percent |
James R. Bergey, Jr. | Director | 8,538 | 0.27% |
John H. Burbage, Jr. | Director | 216,523 | 6.88% |
Todd E. Burbage | Director | 11,187 | 0.36% |
Charlotte K. Cathell | Director | 100 | 0.00% |
Reese F. Cropper, Jr. | Director, Chairman | 170,818 | 5.43% |
Reese F. Cropper, III | Director | 3,764 | 0.12% |
Hale Harrison | Director | 44,368 | 1.41% |
Gerald T. Mason | Director | 400 | 0.01% |
William H. Mitchell | Director, Vice President | 1,913 | 0.06% |
Joseph E. Moore | Director | 3,751 | 0.12% |
Michael L. Quillin, Sr. | Director | 32,320 | 1.03% |
D. Bruce Rogers | Director | 15,773 | 0.50% |
Raymond M. Thompson | Director, President and | 8,480 | 0.27% |
Chief Executive Officer | |||
D. Kenneth Bates | Secretary | 147 | 0.00% |
Jennifer G. Hawkins | Treasurer | 400 | 0.01% |
All Directors and Officers, as a Group | 518,482 | 16.48% | |
Mary E. Humphreys | > 5% stockholder | 196,344 | 6.24% |
Total | 714,826 | 22.73% |
RATIFICATION OF APPOINTMENT OF INDEPENDENT AUDITORS AND OTHER AUDIT DISCLOSURES
Subject to ratification by the stockholders, the Board of Directors has appointed Rowles & Company, LLP (Rowles) as independent auditors to audit the financial statements of the Company for the 2007 fiscal year. Rowles has served as independent auditors for the Company since its formation in 1995. Fees paid to Rowles for the last three fiscal years’ annual audits and other services are detailed in the table below. Audit Fees include services rendered for the audit of the Company’s annual financial statements, review of financial statements included in the Company’s quarterly public filings, and the attestation of management’s report on internal control over financial reporting. Tax Fees include charges related to the preparation and filing of income tax returns.
2006 | 2005 | 2004 | ||
Audit Fees | $27,896 | $22,003 | $26,800 | |
Tax Fees | 2,252 | 4,089 | 2,220 | |
Other | 945 | - | - | |
Total | $31,093 | $26,092 | $29,020 |
The Audit Committee has discussed with Rowles the
compatibility of non-audit services with the auditors’ independence and has
received related disclosures from Rowles. All services provided by Rowles are
pre-approved by the Committee.
The Committee has reviewed and discussed the audited
financial statements with the Company’s management. The Committee has discussed
with Rowles the scope and results of the audit. Based on these discussions, the
Committee recommends that the audited financial statements be included in the
Company’s Annual Report and Form 10-K, which is filed with the Securities and
Exchange Commission.
THE BOARD OF DIRECTORS RECOMMENDS A VOTE "FOR" THE RATIFICATION OF ROWLES & COMPANY, LLP, AS INDEPENDENT AUDITORS.
STOCKHOLDER PROPOSALS FOR THE NEXT ANNUAL MEETING OF STOCKHOLDERS
Stockholders' proposals, intended to be presented at the 2008 Meeting of Stockholders, must be received by the Company no later than December 11, 2007, to be presented at the 2008 Annual Meeting of Stockholders or considered for inclusion in the Company's Proxy statement for that meeting.
ANNUAL REPORTS
A copy of the Company's Annual Report is being mailed together with this Proxy Statement. The Company’s Annual Report on Form 10-K for the year-ended December 31, 2006, as filed with the Securities and Exchange Commission, is accessible without charge through the Bank’s website at
www.taylorbank.com, or to any stockholder of record as of March 16, 2007, upon written request directed to William H. Mitchell, Vice President, Calvin B. Taylor Bankshares, Inc., P.O. Box 5, Berlin, Maryland 21811-0005.Attachment to Proxy Statement
Calvin B. Taylor Bankshares, Inc. and Subsidiaries
Audit Policy
Purpose
The Board of Directors (Board) adopts this policy which is designed to provide sufficient audit coverage to prevent unnecessary losses that may result from inadequate controls or inappropriate procedures and to assure that disclosure and reporting controls are adequate to assure that the financial reports of the Company are fairly stated. Further, it is the purpose of this policy to provide authority and direction to the Audit Committee (Committee) of the Board.
Audit Committee
The Board authorizes the Audit Committee to oversee the audit functions of the Company and its subsidiaries. The Committee is responsible for selecting qualified external and internal auditors to provide sufficient audit coverage in all major risk areas, to assess the adequacy of internal controls, to test compliance with policies, procedures, generally accepted accounting principles and applicable laws and regulations. The Committee may, at its discretion, retain counsel or other advisors as necessary to fulfill their duties.
The Committee is comprised of all independent Board members and meets no less than quarterly. During each meeting, the Committee will meet absent Directors who are employees of the Company or subsidiaries.
External audit
The Committee will select an external audit firm to perform an audit in accordance with generally accepted auditing standards. At least once in every three years, the Committee will obtain, review and sign a letter from the external audit firm stating a mutual understanding of the engagement.
Annually, the external auditor will meet with the Board to review their findings and recommendations, and to discuss the independence of the auditor. This meeting will generally occur within the first quarter of the year.
Internal audit
The Committee will select a qualified internal auditor who will remain independent of operational functions when performing audits and who will report directly to the Committee. Internal Audit will assess the adequacy of the Bank’s policies, procedures and internal control structure and test compliance with those policies and procedures, as well as applicable laws and regulations and generally accepted accounting principles.
A risk-based Internal Audit Program, approved by the Committee, will be maintained by the internal auditor. The schedule will be flexible allowing the auditor to use judgment in applying additional or reduced procedures as deemed necessary.
Internal Audit will maintain documentation of audit procedures supporting all conclusions in working papers which will be available to auditors and examiners on request. It is the intent of the Bank that this cooperation should facilitate the work of auditors and examiners to minimize duplication of effort and cost to the Bank.