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American States
Water Company
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Notice of the 2008 Annual Meeting of Shareholders and the 2008 Proxy Statement | |
Notice of 2008 Annual Meeting of Shareholders | ||
Date: | May 20, 2008 | |
Time: | 10:00 a.m., Pacific Time | |
Location: | Pasadena Hilton | |
168 S. Los Robles Avenue | ||
Pasadena, California | ||
Record Date: | March 21, 2008 | |
Agenda: | To elect the following four class II directors to the board of directors to serve until the annual meeting in 2010 or until their successors are duly elected and qualified: | |
Mr. N.P. Dodge, Jr. | ||
Mr. Robert F. Kathol | ||
Mr. Gary F. King | ||
Mr. Lloyd E. Ross | ||
To approve the 2008 Stock Incentive Plan; | ||
To ratify the appointment of PricewaterhouseCoopers LLP as the independent registered public accounting firm; and | ||
To transact any other business, which may properly come before the 2008 annual meeting or any adjournment thereof. | ||
By order of the board of directors: | ||
Mr. Robert J. Sprowls | ||
Corporate Secretary | ||
San Dimas, California | ||
April 4, 2008 |
Directions for Attending the 2008 Annual Meeting
We will hold the 2008 annual meeting at the Pasadena Hilton, 168 S. Los Robles Avenue, Pasadena, California.
For shareholders of record, the detachable portion of your proxy card is your ticket to the 2008 annual meeting. Please present your ticket when you reach the registration area at the 2008 annual meeting.
For shareholders who hold shares through a brokerage firm, bank or other holder of record, your admission ticket is the copy of your latest account statement showing your investment in our common shares. Please present your account statement to one of our representatives at the 2008 annual meeting. You cannot vote your shares at the 2008 annual meeting unless you have obtained a legal proxy from your broker, bank or other shareholder of record. A copy of your account statement is not sufficient for this purpose.
Directions to the Pasadena Hilton
TABLE OF CONTENTS
INFORMATION ABOUT THE 2008 ANNUAL MEETING | 1 | |
What is the purpose of the 2008 annual meeting? | 1 | |
Who may attend the 2008 annual meeting? | 1 | |
How may I vote my shares in person at the 2008 annual meeting? | 1 | |
How may I vote my shares without attending the 2008 annual meeting? | 2 | |
May I change my vote after I submit a proxy? | 2 | |
How may I cast my vote? | 3 | |
May I cumulate my votes for a director? | 3 | |
How does the board recommend that I vote at the 2008 annual meeting? | 3 | |
How will the named proxies vote if I send in my proxy without voting instructions? | 4 | |
How will the named proxies vote if a nominee is unable to serve as director? | 4 | |
What vote is required to approve each of the proposals? | 4 | |
What happens if cumulative voting occurs? | 4 | |
What is the quorum requirement for the 2008 annual meeting? | 5 | |
Who bears the costs of proxy distribution and solicitation? | 5 | |
What does it mean if I receive more than one proxy or voting instruction card? | 5 | |
Who will serve as inspector of election? | 5 | |
How is an annual meeting adjourned? | 5 | |
BOARD STRUCTURE AND COMMITTEES | 6 | |
How is the board of directors structured? | 6 | |
What are the procedures for changing the number of directors? | 6 | |
How are vacancies filled on the board of directors? | 6 | |
Under what circumstances may a director be removed from the board? | 6 | |
What committees does the board of directors have? | 7 | |
How often did the board and each of the committees meet? | 7 | |
NOMINATING AND GOVERNANCE COMMITTEE | 7 | |
What is the function of the nominating and governance committee? | 7 | |
How does the nominating and governance committee assess candidates to fill vacancies on the board? | 8 | |
What is the role of the board in the nomination process? | 8 | |
Who are the members of the nominating and governance committee? | 8 | |
How may a shareholder nominate a person to serve on the board? | 8 | |
Did we pay fees to any third party to assist us in evaluating or identifying potential nominees to the board? | 9 |
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TABLE OF CONTENTS
Did we receive any nominations for director from certain large beneficial owners of our common shares? | 9 | |
AUDIT AND FINANCE COMMITTEE | 9 | |
Who are the members of the audit and finance committee? | 9 | |
Does the audit and finance committee have any audit committee financial experts? | 9 | |
Audit and Finance Committee Report | 10 | |
COMPENSATION COMMITTEE | 11 | |
What is the function of the compensation committee? | 11 | |
Compensation Committee Interlocks and Insider Participation | 11 | |
GOVERNANCE OF THE COMPANY | 12 | |
Is each of our board and committee members independent? | 12 | |
Do we have any relationships with any executive officer? | 13 | |
What procedures do we use for reviewing and approving transactions between us and our directors and executive officers? | 13 | |
Have any of our directors, executive officers or affiliates been involved in certain legal proceedings during the past five years? | 14 | |
What is our policy regarding attendance by board members at our annual meetings? | 14 | |
What is the process for shareholders and other interested persons to send communications to our board? | 14 | |
What are the requirements for submission of shareholder proposals? | 14 | |
STOCK OWNERSHIP | 15 | |
Are there any large owners of our common shares? | 15 | |
How much stock do directors and management own? | 16 | |
Section 16(a) Beneficial Ownership Reporting Compliance | 17 | |
PROPOSAL 1: ELECTION OF DIRECTORS | 17 | |
What is the experience of each nominee for election as a director? | 17 | |
What is the experience of each class I director? | 18 | |
How did we compensate our directors in 2007? | 19 | |
EXECUTIVE OFFICERS | 21 | |
What has been the business experience of our executive officers during the past five years? | 21 | |
Compensation Discussion and Analysis | 22 | |
Compensation Committee Report | 28 | |
How were certain of our executive officers compensated in 2007? | 29 | |
What plan-based awards did we make to these executive officers in 2007? | 31 |
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What equity awards granted to these executive officers were outstanding at the end of the year? | 32 | |
Did any of these executive officers exercise options or have restricted stock or restricted stock units vest in 2007? | 34 | |
What pension benefits are payable to these executive officers? | 34 | |
Are any of these executive officers participants in a non-qualified deferred compensation plan? | 36 | |
What are the terms of employment agreements with executive officers? | 36 | |
What are the terms of change in control agreements with executive officers? | 38 | |
What do we estimate we will pay each of these executive officers in the event his or her employment is terminated as a result of a change in control? | 40 | |
PROPOSAL 2: APPROVAL OF 2008 STOCK INCENTIVE PLAN | 43 | |
What are the terms of the 2008 Stock Incentive Plan? | 43 | |
How do the terms of the 2008 plan differ from the terms of the 2000 plan? | 48 | |
What is the federal income tax treatment of awards under the 2008 plan? | 48 | |
What securities have we authorized for issuance under equity compensation plans? | 49 | |
PROPOSAL 3: RATIFICATION OF AUDITORS PROPOSAL | 50 | |
What are the audit and finance committees pre-approval policies and procedures? | 50 | |
Principal Accounting Fees and Services | 50 | |
OTHER MATTERS | 51 | |
OBTAINING ADDITIONAL INFORMATION FROM US | 51 | |
ATTACHMENT I, 2008 STOCK INCENTIVE PLAN, AS PROPOSED |
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April 4, 2008
American States Water Company
630
East Foothill Blvd.
San Dimas,
California 91773
2008 Proxy Statement
We are sending this proxy statement and the accompanying proxy to each of our shareholders of record on or about April 4, 2008 in connection with the solicitation by our board of directors of proxies to be voted at our 2008 annual meeting and any adjournments thereof. We have set the record date for determining the shareholders entitled to vote at the 2008 annual meeting as the close of business on March 21, 2008. As of March 21, 2008, we had 17,243,069 common shares outstanding. Each of our common shares is entitled to one vote.
We will hold our 2008 annual meeting on May 20, 2008 at 10:00 a.m., Pacific Time, at the Pasadena Hilton, 168 S. Los Robles Avenue, Pasadena, California.
INFORMATION ABOUT THE 2008 ANNUAL MEETING
What is the purpose of the 2008 annual meeting?
At our 2008 annual meeting, we will ask our shareholders to elect four class II directors who will serve until our annual meeting of shareholders in 2010, or until our shareholders duly elect their qualified successors. We will also ask shareholders to approve the 2008 Stock Incentive Plan, to ratify the appointment of PricewaterhouseCoopers LLP as the companys independent registered public accounting firm, and to vote on any other matter which may properly come before the 2008 annual meeting or any adjournment, including any proposal to adjourn the 2008 annual meeting.
Even if you are able to attend the 2008 annual meeting, we encourage you to vote early using the mail, telephone or on-line methods described below.
Who may attend the 2008 annual meeting?
Our shareholders and our representatives may attend our 2008 annual meeting. If you are a shareholder of record on the record date, you must bring the detachable portion of your proxy card in order to gain admission to our 2008 annual meeting. You are a shareholder of record if your shares are registered directly in your name. We mailed this proxy statement directly to you if you are a shareholder of record.
If you are a shareholder who holds shares through a brokerage firm, bank or other holder of record on the record date, you must bring a copy of your latest account statement showing your investment in our common shares. If you are a beneficial owner of our shares, your broker, bank or nominee sent this proxy statement to you.
How may I vote my shares in person at the 2008 annual meeting?
If you are the shareholder of record, you may vote your shares in person at the 2008 annual meeting if you have the detachable portion of your proxy card as proof of identification. If you are the beneficial owner of shares held in street name, you may vote your shares, at the meeting, if you obtained a legal proxy from your broker, bank or other shareholder of record.
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How may I vote my shares without attending the 2008 annual meeting?
All proxies that shareholders properly sign and return, unless properly revoked, will be voted at the 2008 annual meeting or any adjournment thereof in accordance with the instructions indicated on the proxy.
You may vote your shares without attending the 2008 annual meeting by mail, by telephone or by Internet.
Voting by Mail
Voting by Telephone
Voting by Internet
Regardless of whether or not you attend the 2008 annual meeting in person, we encourage all of our shareholders to use the enclosed proxy card to vote their shares.
May I change my vote after I submit a proxy?
You may revoke your proxy at any time before the named proxies vote at the 2008 annual meeting by any of the following methods:
If you hold your shares through a broker, bank or other shareholder of record, then you must obtain a legal proxy in order to take any of these actions.
Please bear in mind that your execution of a proxy will not affect your right to attend the 2008 annual meeting or any adjournment thereof and vote in person; however, your attendance at the 2008 annual meeting will not, by itself, revoke your proxy, unless you take one of the actions listed above.
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How may I cast my vote?
In the election of directors, you may vote your shares for the nominees in the following manner:
With respect to the vote to approve the 2008 Stock Incentive Plan, you may vote your shares in the following manner:
With respect to the vote to ratify the appointment of PricewaterhouseCoopers LLP as our independent registered public accounting firm, you may vote your shares in the following manner:
Each share is entitled to one vote on each of these matters.
May I cumulate my votes for a director?
You may not cumulate your votes for a director (i.e., cast for any candidate a number of votes greater than the number of common shares that you hold on the record date) unless you or another shareholder
If you or any other shareholder gives notice prior to voting of an intention to cumulate votes, then all shareholders may cumulate their votes for candidates who have been nominated.
How does the board recommend that I vote at the 2008 annual meeting?
Our board recommends that you vote your shares FOR each of the nominees for class II director, FOR the approval of the 2008 Stock Incentive Plan, and FOR the proposal to ratify the appointment of PricewaterhouseCoopers LLP as our independent registered public accounting firm.
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How will the named proxies vote if I send in my proxy without voting instructions?
The named proxies will vote FOR the election of the boards nominees as directors, FOR the approval of the 2008 Stock Incentive Plan, and FOR the appointment of PricewaterhouseCoopers LLP as our independent registered public accounting firm if you send in your proxy without voting instructions. Unless you otherwise instruct, the named proxies will also vote on any other matter that properly comes before the 2008 annual meeting, including adjournment as they determine in their discretion.
How will the named proxies vote if a nominee is unable to serve as director?
In the event any one or more of the nominees is withdrawn from nomination as a director or is unable to serve for any reason, a contingency not now anticipated, the named proxies may vote for a substitute nominee or nominees, unless otherwise instructed by a shareholder on his or her proxy.
What vote is required to approve each of the proposals?
Proposal 1
Candidates for the board of directors receiving the highest number of affirmative votes of the shares entitled to vote at the 2008 annual meeting, in person or by proxy (up to the number of directors to be elected) will be elected. Votes cast against a candidate or votes withheld will have no legal effect. Brokers are authorized to vote on this proposal unless you instruct otherwise.
Proposal 2
A majority of our common shares present at the 2008 annual meeting in person or by proxy must vote in favor of the 2008 Stock Incentive Plan, or 2008 plan, and the total vote cast must represent over 50% in interest of all shares entitled to vote on the proposal in order for us to approve grants of stock awards under the 2008 plan. Abstentions on this proposal will have the effect of a vote against the proposal. Brokers are only authorized to vote on this proposal in accordance with your instructions.
Proposal 3
The appointment of PricewaterhouseCoopers LLP as our independent registered public accounting firm will be ratified by the affirmative vote of those present in person or by proxy at the 2008 annual meeting. Abstentions on this proposal will have the effect of a vote against the proposal. Brokers are authorized to vote on this proposal unless you instruct otherwise.
What happens if cumulative voting occurs?
If we conduct voting for directors by cumulative voting, then you may cast a number of votes equal to the number of directors authorized multiplied by the number of shares you have a right to vote. You may cast your votes for a single candidate or you may distribute your votes on the same principle among as many candidates in whatever proportion you desire.
The accompanying proxy card will grant the named proxies discretionary authority to vote cumulatively if cumulative voting applies. Unless you instruct the named proxies otherwise, the named proxies will vote equally for each of the four candidates for the office of director; provided, however, that if sufficient numbers of our shareholders exercise cumulative voting rights to elect one or more candidates, the named proxies will:
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What is the quorum requirement for the 2008 annual meeting?
A quorum is present if shareholders holding a majority of shares entitled to vote on the record date are present at the 2008 annual meeting, either in person or by proxy. We will count shares represented by proxies that reflect abstentions and broker non-votes as present and entitled to vote for purposes of determining the presence of a quorum. The term broker non-vote refers to shares held by brokers or nominees who have not received instructions on how to vote from the beneficial owners or persons entitled to vote if the broker or nominee indicates on the proxy that the broker or nominee does not have discretionary power to vote on the matter.
Who bears the costs of proxy distribution and solicitation?
We will bear the entire cost of preparing, assembling, printing and mailing proxy statements, and the costs of any additional materials, which the board may furnish to you. We will solicit proxies by U.S. mail or, in the case of brokers, banks and other nominees by personal delivery. We have engaged the services of Morrow & Company for $7,500 to assist us in soliciting proxies. We may also solicit proxies by telephone, or personally, by directors, officers and regular employees of the company who will receive no extra compensation for performing these services.
What does it mean if I receive more than one proxy or voting instruction card?
It means your shares are either registered differently or appear in more than one account. Please provide us with voting instructions for all proxy and voting instruction cards that you receive.
Who will serve as inspector of election?
The board of directors has appointed Broadridge Financial Solutions, Inc. to act as the inspector of election. The inspector of election will count all votes cast, whether in person or by proxy.
How is an annual meeting adjourned?
Shareholders may adjourn an annual meeting by the affirmative vote of a majority of the shares represented at the annual meeting, in person or by proxy, even if a quorum is not present. In the absence of a quorum at the 2008 annual meeting, no business may be transacted at the 2008 annual meeting other than an adjournment. We may conduct any business at an adjourned meeting which we could have conducted at the original meeting.
We are not required to give you notice of an adjournment of an annual meeting if we announce the time and place of the adjournment at the annual meeting at which the adjournment takes place. We must, however, give you notice of the adjourned meeting if the adjournment is for more than 45 days or, if after the adjournment, we set a new record date for the adjourned meeting.
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BOARD STRUCTURE AND COMMITTEES
How is the board of directors structured?
The board of directors currently consists of eight directors divided into two classes (class I and class II). Shareholders elect directors in each class to serve for a two-year staggered term expiring in successive years or until shareholders duly elect their successors. The term of the class II directors will expire at the 2010 annual meeting.
Lloyd Ross, the chair of the board, is a non-voting ex-officio member of all committees of the board and is the presiding director for non-management executive sessions of the board. The board holds non-management executive sessions of the board following regularly scheduled meetings and on an as-needed basis.
What are the procedures for changing the number of directors?
Under our bylaws, the board of directors may increase the authorized number of directors up to nine without obtaining shareholder approval so long as we list our common shares on the New York Stock Exchange. In the event that the number of directors increases, we will apportion the increase between each of the classes of directors to make each class as nearly equal as possible. If the number of authorized directors is increased to nine during any period that we list our common shares on the New York Stock Exchange, the board will apportion the directors among three classes, each consisting of one-third of the directors, instead of two classes. Directors would then serve for a term of three years, with one-third of the directors elected each year.
The board of directors may also decrease the number of authorized directors to no less than five without shareholder approval. If the number of authorized directors is decreased to five, then the board will cease to be classified, provided, that the decrease in the number of directors cannot shorten the term of any incumbent director.
Unless otherwise approved by our shareholders, the board of directors will cease to be classified if our common shares are not listed on the New York Stock Exchange.
How are vacancies filled on the board of directors?
The majority of the remaining directors may fill vacancies on the board, except those existing as a result of a removal of a director, though less than a quorum. If the board consists of only one director, the sole remaining director may fill all vacancies on the board. Each director so elected will hold office until the end of the term of the director who has been removed, or until the directors successor has been duly elected and qualified. Our shareholders also have the right to elect a director or directors at any time to fill any vacancy or vacancies not filled by the directors.
Under what circumstances may a director be removed from the board?
Under California law, members of the board of directors may be removed
Generally, shareholders may not remove a director if the votes cast against removal are sufficient to elect the director if voted cumulatively at an election of directors held at the time of removal. In addition, no director may be removed by shareholders by written consent unless all shareholders vote for removal of the director.
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What committees does the board of directors have?
The board has three standing committees:
Each of these committees operates under a written charter which identifies the purpose of the committee and its primary functions and responsibilities. Information regarding how to obtain a copy of the charters is set forth in this proxy statement under the heading Obtaining Additional Information From Us.
The board has also established a committee to review our contract operations known as the ASUS Committee and a strategy and corporate development committee.
How often did the board and each of the committees meet?
During 2007,
No board member attended less than 75% of the meetings of the board in 2007 during the period in which the member served as a director. No committee member attended less than 75% of the committee meetings of any committee in which he or she was a member.
NOMINATING AND GOVERNANCE COMMITTEE
What is the function of the nominating and governance committee?
The nominating and governance committee assesses qualifications of candidates to fill vacancies on the board and makes recommendations to the board regarding candidates to fill these vacancies. The nominating and governance committee also recommends to the board changes in the companys corporate governance policies and procedures, CEO succession and board training.
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How does the nominating and governance committee assess candidates to fill vacancies on the board?
The nominating and governance committee selects nominees for directors on the basis of a number of qualifications, including:
The nominating and governance committee considers candidates recommended by board members, professional search firms, shareholders and other persons, in addition, to board members whose terms may be expiring. The manner in which the nominating and governance committee evaluates a new person as a nominee does not differ based on who makes the nomination.
What is the role of the board in the nomination process?
After the board receives the nominating and governance committees recommendation on nominees, the board then nominates director candidates the board deems most qualified for election at an annual meeting.
If a vacancy or a newly created board seat occurs between annual meetings, the board is responsible for filling the vacancies or newly created board seat in accordance with our bylaws as described above under the heading How are vacancies filled on the board of directors?
Who are the members of the nominating and governance committee?
Ms. Holloway is the chair of the nominating and governance committee. Mr. Anderson, Dr. Bontá, and Mr. Dodge are members of this committee. Mr. Ross serves as a non-voting ex-officio member of this committee.
How may a shareholder nominate a person to serve on the board?
You may submit the name of a person for election as a director either by submitting a recommendation to the nominating and governance committee or by directly submitting a name for consideration at a shareholder meeting. In either event, you must submit the name of the nominee in writing to our corporate secretary at our corporate headquarters between February 21, 2009 and March 24, 2009, in order for your nominee to be considered for election as a director at the 2009 annual meeting. If we change the 2009 annual meeting date by more than 30 days or a special meeting is held, you will have another opportunity to submit nominations. In this case, the corporate secretary must receive your nomination at our corporate headquarters no later than the close of business on the tenth day following the earlier of the date on which we mail you notice of the meeting or we publicly disclose the meeting date.
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Your notice to the corporate secretary must contain:
If you submit a name for consideration by the nominating and governance committee, we may also ask you to provide other information reasonably related to the recommended individuals qualifications as a nominee. The person recommended should be able to, upon request and with reasonable advance notice, meet with one or more members of the nominating and governance committee and/or the board of directors to inquire into the nominees qualifications and background and otherwise to be interviewed for purposes of the nomination.
If you plan to submit a name directly for nomination as a director at a shareholder meeting, you must comply with all requirements of the Securities Exchange Act of 1934 in connection with soliciting shareholders to vote for your nominee.
We have made no material changes in 2008 to these procedures for the nomination of directors.
Did we pay fees to any third party to assist us in evaluating or identifying potential nominees to the board?
We paid fees to Korn/Ferry International for assisting us in identifying potential candidates to fill a vacancy on the board. We selected Dr. Bontá to fill this position in January 2007 with a term expiring at the 2007 annual meeting. Our shareholders approved the reelection of Dr. Bontá at the 2007 annual meeting.
Did we receive any nominations for director from certain large beneficial owners of our common shares?
We have not received any nominations from a shareholder or a group of shareholders owning more than 5% of our outstanding common shares.
AUDIT AND FINANCE COMMITTEE
Who are the members of the audit and finance committee?
Mr. Kathol is the chair of the audit and finance committee. Mr. Dodge and Mr. King are members of this committee. Mr. Ross serves as a non-voting ex-officio member of this committee.
Does the audit and finance committee have any audit committee financial experts?
The board of directors determined that Mr. Kathol and Mr. King are audit committee financial experts under the corporate governance listing standards of the New York Stock Exchange.
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Audit and Finance Committee Report
Functions of the Audit and Finance Committee
The audit and finance committee
Management has the primary responsibility for our financial statements, internal controls, disclosure controls and the financial reporting process. PricewaterhouseCoopers LLP, our registered public accounting firm, is responsible for performing an independent audit of our consolidated financial statements in accordance with generally accepted auditing standards and issuing a report based on their findings. The audit and finance committees responsibility is to monitor and oversee our financial reporting process. PricewaterhouseCoopers LLP reports directly to the audit and finance committee and the board of directors.
Discussions with Independent Auditors
PricewaterhouseCoopers LLP provided to the audit and finance committee the written disclosures and letter required by Independence Standards Board Standard No. 1, and the audit and finance committee discussed with them the independence of PricewaterhouseCoopers LLP. The audit and finance committee also reviewed and discussed our audited consolidated financial statements with PricewaterhouseCoopers LLP and the matters required by Statement on Auditing Standards No. 61, including their evaluation of our internal controls and the overall quality of our financing reporting.
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Discussions with Management
During 2007, the committee discussed with management the companys audited consolidated financial statements. Management has represented to the audit and finance committee that our internal controls over financial reporting have no material weaknesses and that management prepared the companys consolidated financial statements in accordance with generally accepted accounting principles.
Recommendation for Inclusion in Form 10-K
Based upon the audit and finance committees discussions with management and PricewaterhouseCoopers LLP, the audit and finance committees review of the representations of management and the reports and presentations of PricewaterhouseCoopers LLP to the audit and finance committee, the audit and finance committee recommended that the board of directors include the audited consolidated financial statements in our Annual Report on Form 10-K for the year ended December 31, 2007 filed with the Securities and Exchange Commission.
This report is submitted by:
Robert
F. Kathol, Chair
N. P.
Dodge, Jr., Member
Gary
F. King, Member
COMPENSATION COMMITTEE
What is the function of the compensation committee?
The compensation committee approves the compensation of our executive officers, including the compensation of Floyd E. Wicks, the president and chief executive officer of the company. It also administers the 2000 plan and the 2003 Non-Employee Directors Stock Plan, reviews and makes recommendations to the board of directors regarding long-term compensation strategies and periodically reviews the performance of our executive officers. Unless otherwise provided by the board, the compensation committee does not have the authority to delegate its authority to a subcommittee.
Compensation Committee Interlocks and Insider Participation
Mr. Anderson is the chair of the compensation committee. Ms. Holloway and Dr. Bontá are members of this committee. Mr. Ross is a non-voting ex-officio member of this committee.
No member of this committee is an officer or former officer of the company. The board has determined that no member of this committee has a material relationship with the company, either directly or indirectly as a partner, shareholder or officer of an organization that has a material relationship with us or any other relationship with the company that the board of directors determined would affect the independence of that member.
No member of this committee is a current or former officer or employee of the company or any of its subsidiaries. None of the executive officers of the company is (or has been during the past three years) a member of the board of directors or the compensation committee of any company on which any of our directors serve as an executive officer, director or member of the compensation committee.
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GOVERNANCE OF THE COMPANY
Is each of our board and committee members independent?
Based on information solicited from each director, the board has determined that each of our directors, other than Mr. Wicks, has no material relationship with us, either directly or indirectly as a partner, shareholder or officer of an organization that has a relationship with us and is otherwise independent under the corporate governance standards of the New York Stock Exchange. Mr. Wicks is the only director that is an employee of the company. We have not adopted any other categorical standards for determining whether a board member is independent.
The directors determined to be independent are Mr. Anderson, Dr. Bontá, Mr. Dodge, Ms. Holloway, Mr. Kathol, Mr. King and Mr. Ross. In determining that these directors are independent, the board considered the following facts:
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We did not identify any other business or other relationship between us and any non-employee director that would affect the independence of these directors nor did the board consider any other relationship or transaction in determining director independence. The board has also affirmatively determined that all members of the audit and finance committee, nominating and governance committee and compensation committee, including Mr. Ross, are independent directors under the corporate governance listing standards of the New York Stock Exchange and that all members of the audit committee are independent under the standards set forth in 10A-3 under the Securities Exchange Act of 1934.
No member of the audit and finance committee served on more than three public company boards.
Do we have any relationships with any executive officer?
No executive officer or any of his or her immediate family members had any indebtedness to us, any business relationship with us or any transaction or proposed transaction with us in 2007.
What procedures do we use for reviewing and approving transactions between us and our directors and executive officers?
We have adopted a code of conduct and guidelines on significant governance issues which include policies and procedures regarding relationships between us and our directors and executive officers. Information about how to obtain a copy of the code of conduct and guidelines on significant governance issues is set forth in this proxy statement under the heading Obtaining Additional Information From Us.
Our code of conduct prohibits any director or executive officer from engaging in any transactions or other actions which create a conflict of interest, except under guidelines approved by the board or the audit and finance committee. A conflict of interest arises if a director or officer takes an action or has interests that may make it difficult for the director or executive officer to act objectively or effectively and include:
Our guidelines on significant governance issues also require each director to disclose to the board any financial or personal interest in any transaction that comes before the board for approval. Each director and executive officer is also required to disclose annually any relationships with the company and to declare that all such relationships during the prior year have been disclosed. Our
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board did not consider any transactions in which any member of the board or officer had an interest in 2007.
We do not provide loans, loan guarantees or otherwise directly or indirectly extend credit to any of our executive officers or directors.
Have any of our directors, executive officers or affiliates been involved in certain legal proceedings during the past five years?
Mr. Michael George, the executive vice president of corporate development, is the former chief executive officer of Western Water Company. Western Water Company filed for bankruptcy protection under chapter 11 of the federal bankruptcy laws in May 2005 in the Northern District of California, Oakland Division. The bankruptcy court confirmed a plan of reorganization of Western Water Company on February 6, 2006 that became effective on February 17, 2006, and closed the case on March 21, 2006.
None of our executive officers or directors or any affiliate or owner of more than 5% of our common shares has been a party adverse to us in any material legal proceeding.
What is our policy regarding attendance by board members at our annual meetings?
We adopted a policy that each director should make every reasonable effort to attend each annual meeting of shareholders. All directors were present at our 2007 annual meeting.
What is the process for shareholders and other interested persons to send communications to our board?
You or any interested person may, at any time, communicate in writing with the chair of the board who presides at regularly scheduled executive sessions of the non-management directors, any particular director, or non-management directors as a group, by writing to our corporate secretary at American States Water Company, 630 East Foothill Boulevard, San Dimas, California 91773. We will provide copies of written communications received at this address to the relevant director or the non-management directors as a group unless the corporate secretary, in his reasonable judgment, considers the communications to be improper for submission to the intended recipient(s). Examples of communications considered improper for submission include customer complaints, solicitations, ordinary work employee grievances, communications that do not relate directly or indirectly to our business, and communications that relate to improper or irrelevant topics.
What are the requirements for submission of shareholder proposals?
If you want us to include your shareholder proposal in our proxy materials for the 2009 annual meeting, you must submit the proposal to our corporate secretary at American States Water Company, 630 East Foothill Boulevard, San Dimas, California 91773 and our corporate secretary must receive your proposal no later than December 6, 2008. Your proposal must also satisfy the other requirements for shareholder proposals set forth in Rule 14a-8 under the Securities Exchange Act of 1934.
A shareholder making a shareholder proposal should state as clearly as possible the course of action that the shareholder believes we should follow. If we place a shareholder proposal on the proxy card, we will provide, in the form of proxy, the means for other shareholders to specify, by checking a box, as to whether they want to approve, disapprove or abstain from voting on the shareholder proposal.
If you want your shareholder proposal to be considered at the 2009 annual meeting and you have not met the deadline for us to include your shareholder proposal in our proxy materials, you may
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nevertheless submit your proposal for consideration at the 2009 annual meeting if you comply with the following procedures.
You must deliver or mail your notice to our corporate secretary at American States Water Company, 630 East Foothill Boulevard, San Dimas, California 91773 stating that you intend to submit a shareholder proposal at our 2009 annual meeting Our corporate secretary must receive your notice between February 21, 2009 and March 24, 2009, unless we change our 2009 annual meeting date by more than 30 days from the date of our 2008 annual meeting, in which case, our corporate secretary must receive your notice no later than the close of business on the tenth day following the day on which we mail you notice of the meeting or the date we publicly disclose the date of the meeting.
Your notice to our corporate secretary must include for each matter you propose to bring before the 2009 annual meeting:
STOCK OWNERSHIP
Are there any large owners of our common shares?
The following table identifies shareholders who own more than five percent of our outstanding common shares on March 21, 2008.
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS
Amount and Nature of | Percent of | ||
Title of Class | Name and Address of Beneficial Owner | Beneficial Ownership | Class |
Common Shares | A group consisting of: | ||
Barclays Global Investors, NA | |||
Barclays Global Fund Advisors | |||
45 Fremont Street | |||
San Francisco, California 94105 | 886,397(1) | 5.14%(2) | |
Barclays Global Investors, Ltd. | |||
Murray House | |||
1 Royal Mint Court | |||
London, EC3N 4HH |
(1) Based on the
Schedule 13G filed with the Securities and Exchange Commission on February 5,
2008 Barclays Global Investors, NA has sole voting power over 294,324 of our
common shares and sole dispositive power over 332,612 of our common shares.
Barclays Global Fund Advisors has sole voting power over 386,476 of our common
shares and sole dispositive power over 529,077 of our common shares. Barclays
Global Investors, Ltd. has sole voting power over 7,092 of our common shares and
sole dispositive power over 24,708 of our common shares.
15
(2) Based on 17,243,069 common
shares outstanding on March 21, 2008.
____________________
How much stock do directors and management own?
We are providing you information in the table below regarding the number of our common shares beneficially owned by our directors and executive officers as of March 21, 2008, including common shares which each director and executive officer has a right to acquire on or prior to May 20, 2008.
SECURITY OWNERSHIP OF DIRECTORS AND EXECUTIVE OFFICERS
Name | Number of Shares | Percent of Class |
James L. Anderson | 12,796(1) | * |
Diana M. Bontá | 125(1) | * |
N. P. Dodge, Jr. | 14,551(1) | * |
Anne M. Holloway | 14,600(1) | * |
Robert F. Kathol | 12,001(1) | * |
Gary F. King | 4,113(1) | * |
Lloyd E. Ross | 13,887(1) | * |
Floyd E. Wicks | 44,934(2) | * |
Robert J. Sprowls | 20,457(3) | * |
Michael P. George | 2,454(4) | * |
McClellan Harris III | 15,373(5) | * |
Denise L. Kruger | 58,072(6) | * |
Directors and Executive | ||
Officers as a Group | 402,996(7) | 2.30%(8) |
*Less than one
percent |
(1) Each non-employee
director, other than Mr. King and Dr. Bontá, has a right to acquire on or prior
to May 20, 2008, 8,000 of our common shares through the exercise of stock
options and 362 of our common shares with respect to stock units credited to his
or her stock option dividend equivalent account pursuant to the 2003
Non-Employee Directors Stock Plan. Mr. King has a right to acquire on or prior
to May 20, 2008, 3,000 of our common shares through the exercise of stock
options and 113 of our common shares with respect to stock units credited to his
or her stock option dividend equivalent account pursuant to the 2003
Non-Employee Directors Stock Plan.
(2) Mr. Wicks has the
right to acquire 18,205 of our common shares on or prior to May 20, 2008 through
the exercise of stock options granted pursuant to the 2000
plan.
(3) Mr. Sprowls has the right to acquire 16,937 of our
common shares on or prior to May 20, 2008 through the exercise of stock options
granted pursuant to the 2000 plan.
(4) Mr. George has the
right to acquire 2,132 of our common shares on or prior to May 20, 2008 through
the exercise of stock options granted pursuant to the 2000
plan.
(5) Mr. Harris has the right to acquire 7,662 of our
common shares on or prior to May 20, 2008 through the exercise of stock options
granted pursuant to the 2000 plan.
(6) Ms. Kruger has the
right to acquire 47,639 of our common shares on or prior to May 20, 2008 through
the exercise of stock options granted pursuant to the 2000
plan.
(7) Of this amount, our directors and executive
officers as a group have the right to acquire 285,878 of our common shares on or
prior to May 20, 2008 through the exercise of stock options or the vesting of
restricted stock units. We have not included common shares relating to stock
units credited to his or her restricted stock unit account that are not vested
at May 20, 2008 in this table. We have not included common shares relating to
dividend equivalents that may be received by our directors and executive
officers with respect to dividends declared by the board after March 21,
2008.
(8) Based on 17,243,069 common shares outstanding on
March 21, 2008 and 277,874 shares which our directors, executive officers and
managers as a group have the right to acquire on or prior to May 20,
2008.
__________________________________
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Section 16(a) Beneficial Ownership Reporting Compliance
We have adopted procedures to assist our directors and executive officers in complying with Section 16(a) of the Securities Exchange Act of 1934, including assisting directors and executive officers with preparing and filing of a Form 3, Form 4s and, if applicable, Form 5s. We believe, on the basis of our review of the forms filed by directors and executive officers in 2007, that, with the exception of Dr. Bontá, all of these forms were timely filed. Dr. Bontás initial filing of Form 3 was one day late. We are not aware of any failures by any of our executive officers to file the required forms.
PROPOSAL 1: ELECTION OF DIRECTORS
What is the experience of each nominee for election as a director?
Our board of directors has four class II directors for a two year term expiring at the end of our annual meeting of shareholders in 2010 or until their successors are duly elected and qualified.
The ages of the directors reported below are as of March 21, 2008.
The Board of Directors recommends that shareholders vote FOR each of the nominees listed below.
Mr. N.P. Dodge,
Jr. | ||
Mr. Robert F. Kathol
| ||
Mr. Gary F. King
|
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Mr. Lloyd E. Ross |
What is the experience of each class I director?
Our board has four class I directors with terms expiring at the end of next years annual meeting or until their successors are duly elected and qualified.
The ages of the following directors are as of March 21, 2008.
Mr. James L. Anderson
| ||
Dr. Diana M. Bontá
| ||
Ms. Anne M. Holloway
|
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Mr. Floyd E. Wicks
|
How did we compensate our directors in 2007?
We paid fees to each of our directors monthly in cash and made awards of restricted stock units to our directors pursuant to the terms of the 2003 Non-Employee Directors Stock Plan in 2007 as more particularly described below. We also reimbursed each of our directors for expenses incurred in the performance of his or her duties as a director. We did not pay any other compensation to any director in 2007. Nor did we provide any perquisites or other benefits to any director in 2007 which aggregated $10,000 or more.
DIRECTOR (1) COMPENSATION FOR 2007 (9)
Fees Paid or Earned | |||
in Cash | Stock Awards | Total | |
Name | ($) | ($) (2) | ($) |
Lloyd E. Ross | $100,000 | $33,100(3) | $133,100 |
James L. Anderson | 54,500 | 52,551(4) | 107,051 |
Dr. Diana M. Bontá | 36,800 | 40,527(5) | 77,327 |
N.P. Dodge, Jr. | 59,900 | 32,897(6) | 92,797 |
Anne M. Holloway | 58,100 | 51,908(7) | 110,008 |
Robert F. Kathol | 60,800 | 33,100(3) | 93,900 |
Gary F. King | 46,575 | 43,392(8) | 89,967 |
(1) Mr. Wicks, the
president and chief executive officer of the company, is also a director of the
company. We did not pay him any additional compensation for his services as a
director or member of the ASUS committee or strategy and corporate development
committee in 2007.
(2) The amounts in this column are the
dollar amounts that we recognized on our financial statements for the year ended
December 31, 2007 for the fair value of restricted stock units granted in 2007
and 2006 in accordance with SFAS No. 123(R). We provide information regarding
the assumptions used in the calculation of these amounts in note 11 to our
financial statements for the year ended December 31, 2007 in our Form 10-K filed
with the Securities and Exchange Commission on March 14, 2008. We did not made
any other form of stock award to any director in 2007. None of our directors
forfeited any stock awards in 2007. Mr. Ross, Mr. Anderson, Dr. Bontá, Mr.
Dodge, Ms. Holloway, Mr. Kathol and Mr. King had a balance of 7,915, 7,601,
1,097, 7,700, 6,918, 7,915 and 1,187 restricted stock units, respectively,
credited to his or her account at December 31, 2007.
(3) Of
this amount, Mr. Ross and Mr. Kathol each received restricted stock units with
an aggregate grant fair value of $6,200 with respect to dividend equivalents on
outstanding options. The full grant date fair value of restricted stock unit
awards made in 2007 is $33,100.
(4) Of this amount, Mr.
Anderson received restricted stock units with an aggregate grant date fair value
of $6,200 with respect to dividend equivalents on outstanding options. The full
grant date fair value of restricted stock unit awards made in 2007 is
$52,551.
(5) The full grant date fair value of restricted stock
unit awards made to Dr. Bontá in 2007 is $40,527.
(6) Of
this amount, Mr. Dodge received restricted stock units with an aggregate grant
date fair value of $6,200 with respect to dividend equivalents on outstanding
options. The full grant date fair value of restricted stock unit awards made in
2007 is $32,897.
(7) Of this amount, Ms. Holloway received
restricted stock units with an aggregate grant date fair value of $6,200 with
respect to dividend equivalents on outstanding options. The full grant date fair
value of restricted stock unit awards made in 2007 is $51,908.
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(8) Of this amount, Mr.
King received restricted stock units with an aggregate grant date fair value of
$2,865 with respect to dividend equivalents on outstanding options. The full
grant date fair value of restricted stock unit awards made in 2007 is
$43,392.
(9) We did not grant any options to directors in
2007. Each director, other than Dr. Bontá and Mr. King, had options to acquire
8,000 of our common shares outstanding at December 31, 2007. Mr. King had
options to acquire 3,000 of our common shares outstanding at December 31, 2007.
We have not granted any options to Dr. Bontá.
____________________
We paid fees to non-employee directors of the board for services rendered in 2007 on the following basis:
Under the terms of our 2003 Non-Employee Directors Stock Plan, we automatically grant:
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as shown on The Wall Street Journal website (www.online.wsj.com), which we refer to as dividend equivalents in the footnotes.
In May 2007, each non-employee director, other than Mr. King and Dr. Bontá, received 88 of our common shares in exchange for the restricted stock units credited to his or her account at such time with respect to options granted at the annual meeting in 2004, plus cash in the amount of $17 in lieu of the issuance of fractional shares. Of this amount, each of these directors received 12.27 shares in 2007, with an aggregate grant date fair value of $470, which is included in the table above, with respect to dividend equivalents on these options.
We have no non-equity incentive compensation or pension plans for non-employee directors.
We have terminated our deferred compensation plan for directors. Directors who were participants in this plan will continue to receive payment of benefits under this plan in accordance with the terms of the plan. None of our current directors are participants in this plan.
EXECUTIVE OFFICERS
What has been the business experience of our executive officers during the past five years?
We have set forth the principal occupation of each of our executive officers in the following table. Unless otherwise specified, the principal position of the executive officer is with American States Water Company. Mr. Wicks and Mr. Sprowls are also executive officers of each of our subsidiaries. Ms. Kruger, Mr. Scanlon and Ms. Tang are also officers of Chaparral City Water Company. Ms. Tang is also an officer of American States Utility Services, Inc. and its subsidiaries. The age of each executive officer is current as of March 21, 2008.
EXECUTIVE EXPERIENCE TABLE
Held Current | |||
Name | Principal Occupation and Experience | Age | Position Since |
Floyd E. Wicks | President and Chief Executive Officer | 64 | April 1992 |
Robert J. Sprowls | Executive Vice President Finance, Chief Financial Officer, Corporate Secretary and Treasurer; Senior Vice President Finance, Chief Financial Officer, Corporate Secretary and Treasurer from June 2004 to January 2008; President, Central Illinois Light Company from April 2001 to January 2003 | 50 | January 2008 |
Michael P. George | Executive Vice President of Corporate Development; President and Chief Executive Officer of Western Water Company from April 1998 to February 2007 | 57 | February 2007 |
McClellan Harris III | Senior Vice President and Assistant Secretary of American States Utility Services, Inc. and its subsidiaries; Senior Vice President and Secretary of American States Utility Services, Inc. and its subsidiaries from July 2004 to May 2007; Senior Vice President Finance, Chief Financial Officer, Treasurer and Corporate Secretary of American States Water Company and its subsidiaries from October 2002 to June 2004; Chief Financial Officer, Vice President, Treasurer and Corporate Secretary of American States Water Company from April 1997 to October 2002 | 56 | May 2007 |
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Held Current | |||
Name | Principal Occupation and Experience | Age | Position Since |
Denise L. Kruger | Senior Vice President Regulated Utilities of Golden State Water Company; Senior Vice President Operations of Golden State Water Company from January 2004 to January 2008; Vice President of Customer Service, Region I of Golden State Water Company from October 2002 to January 2004 | 44 | January 2008 |
Shengder D. Chang | Vice President Environmental Quality of Golden State Water Company; Engineering and Planning Manager of Golden State Water Company from June 2005 to October 2007; Water Quality Manager of Golden State Water Company from October 2002 to June 2005 | 51 | October 2007 |
James B. Gallagher | Vice President of Management Services of American States Utility Services, Inc.; Vice President of Customer Service, Region III of Golden State Water Company from April 1997 to October 2007 | 53 | October 2007 |
William C. Gedney | Vice President Asset Management of Golden State Water Company; Vice President of Water Quality of Golden State Water Company from January 2004 to October 2007; Manager of Water Quality of Golden State Water Company from 1997 to January 2004 | 53 | October 2007 |
Granville R. Hodges | Vice President of Operations, of American States Utility Services, Inc.; Manager of Operations and Business Development of American States Utility Services, Inc. from May 2004 to January 2007; Customer Service Manager of Golden State Water Company from September 1996 to May 2004 | 48 | January 2007 |
Diane D. Rentfrow | Vice President of Human Capital Management of Golden State Water Company; Dean of Employee Development University of Golden State Water Company from May 1996 to August 2007 | 59 | August 2007 |
Patrick R. Scanlon | Vice President of Water Operations of Golden State Water Company; Vice President of Customer Service, Region II of Golden State Water Company from October 2002 to January 2008 | 50 | January 2008 |
Bryan K. Switzer | Vice President - Regulatory Affairs of Golden State Water Company; Tariff Manager of Golden State Water Company from October 2000 to September 2004 | 51 | September 2004 |
Eva G. Tang | Vice President - Finance, Treasurer & Assistant Secretary of Golden State Water Company | 52 | October 2002 |
Roland S. Tanner | Vice President Customer Support Services of Golden State Water Company; Vice President of Customer Service, Region I of Golden State Water Company from September 2004 to January 2008; Regulatory Affairs Manager of Golden State Water Company from 1998 to September 2004 | 51 | January 2008 |
Compensation Discussion and Analysis
Our compensation committee, which consists entirely of independent directors, reviews the performance of our executive officers, approves the salary, discretionary bonuses and stock grant awards for each executive officer pursuant to the 2000 plan and makes recommendations to the board regarding the compensation of directors. The committee, from time to time, recommends changes in the executive compensation program and the terms of our employee benefit, pension and welfare plans for approval by the independent members of the board of directors. The compensation
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committee also reviews trends in executive compensation and considers changes in accounting principles and tax laws that impact executive compensation.
Objectives of the Executive Compensation Program
The compensation committee has adopted four objectives that it desires to achieve in designing and implementing the companys executive compensation program:
In order to meet the objective of aligning the interests of the executive officers with that of shareholders, the compensation committee makes stock awards to executive officers. Each of the executive officers of the company has a change in control agreement with the company, which provides for benefits in the event of a change in control if the executive officers employment is terminated other than for cause or disability or the executive terminates employment for good reason. The compensation committee believes that change in control agreements of this type also enhance shareholder value by eliminating incentives for management to resist a change in control that may be beneficial to shareholders. The board has also approved stock ownership guidelines for executive officers of 2.5 times base salary for the chief executive officer and 1.5 times base salary for the other named executive officers to further the goal of aligning the interests of executive officers with that of shareholders. We have requested each executive officer to achieve these goals by May 2012.
In order to motivate, attract and retain talent, the compensation committee believes that it is important for the company to offer compensation packages to its executive officers that are comparable with those provided by its peers. The compensation committee therefore, as a matter of policy, bases its compensation recommendations, in part, upon a review of the executive compensation programs of members of its peer group, consisting of Aqua America, Inc., Artesian Resources Corporation, California Water Service Group, Connecticut Water Service, Inc., Middlesex Water Company, SJW Corp. and Southwest Water Company.
In order to meet the objective of providing fair and equitable compensation, the compensation committee has grouped each of our executive officers into compensation bands. The compensation committee establishes the base salary of executives assigned to a particular band and makes stock awards to these executive officers generally within the total compensation range determined to be appropriate for that band. Our named executive officers fall into three compensation bands. Mr. Wicks, the President and Chief Executive Officer, is the only executive officer in the first compensation band. Mr. George and Mr. Sprowls are considered in the second compensation band. Mr. Harris and Ms. Kruger are considered in the third compensation band.
In order to meet the objective of providing reasonable compensation, the compensation committee adjusts base salaries of our executive officers for increases in inflation. The compensation committee also takes into account the practices of the California Public Utilities Commission and the Arizona Corporation Commission relating to the reasonableness of compensation paid by the company to its executive officers, managers and other employees of its regulated utilities.
In order to meet its objective of rewarding team and individual performance, the compensation committee makes adjustments to the base salaries of individual executive officers within the parameters of the compensation band assigned to that executive officer. The compensation committee also approves annual discretionary cash bonuses at the end of the year for superior job performance during the year based on the recommendations of the chief executive officer for
23
executive officers (other than the chief executive officer), a review of the performance of the company and the performance of each of these executive officers during the prior year. The compensation committee recognizes that the companys financial performance is dependent upon a number of factors beyond the immediate control of management, such as weather, water quality and water supply. Therefore, the compensation committee does not use any pre-set corporate or other quantitative performance targets in determining whether and to what extent discretionary bonuses should be awarded.
Executive Compensation Practices
The compensation committee engages outside consultants to assist it in understanding recent trends in executive compensation in order to make certain that the company continues to offer competitive compensation packages to its executive officers and fairly allocates equity compensation among its executive officers and managers.
The compensation committee believes that it is important for the chief executive officer to be involved in making recommendations to the compensation committee regarding changes in the companys executive compensation program and the compensation to be paid to other executive officers. Board members are not involved in the day-to-day management of the company. The chief executive officer is therefore in a better position than members of the board to know the types of programs that motivate and reward members of the current management team and to evaluate the performance of each of the other executive officers.
The compensation committee will abide by legal requirements and take any restatement into account in making compensation decisions in subsequent years.
During the past five years, the compensation committee has determined the effective date of annual stock and option awards to executive officers and managers in the following manner:
The compensation committee's practices with respect to awards made to new employees have varied depending upon whether the committee acted at a meeting of the compensation committee or by unanimous written consent. If the compensation committee acted at a meeting, the compensation committee established the effective date of the award as either a date prior to the effective date of employment or the date of employment. In each case, the compensation committee acted prior to the effective date of the award. If the compensation committee acted pursuant to a unanimous written consent, the compensation committee established the effective date of the award as a date after the date on which the company received the last signature on the unanimous written consent.
In every case, the compensation committee established the exercise price of stock options as the closing price of the company's common shares on the effective date of the award.
Process for Approving 2007 Executive Compensation
The compensation committee engaged Frederic W. Cook & Co., Inc., or Cook, as an independent outside compensation consultant, to analyze the companys cash and long-term equity incentive compensation programs compared to that of its peer group. All but one member of our peer group granted stock options to its named executive officers. Four members of our peer group granted
24
restricted stock or restricted stock units to its named executive officers. Three members of our peer group granted dividend equivalents rights on stock options to its named executive officers and four members of our peer group granted dividend equivalents rights on restricted stock or restricted stock units to its named executive officers. No member of our peer group had a performance incentive plan.
Cook made recommendations to the compensation committee regarding increases in executive compensation for our executive officers based upon the compensation structure approved by the compensation committee in 2006. Cook also prepared, at the request of the compensation committee, an analysis of total cash compensation paid, adjusted for inflation at a rate of 4%, and stock awards made to the five highest paid executive officers of our peer group during 2006. Cook recommended that the compensation committee approve total cash compensation for each executive officer within the 60th to 75th percentile of the range of the compensation paid executive officers of our peer group for the compensation band assigned to that executive officer. They also recommended that the compensation committee make stock awards based on the median long-term compensation paid by our peer group for the compensation band assigned to the executive officer and establish a discretionary bonus award pool not to exceed 10% of the aggregate base salaries of our executive officers.
Cook provided the compensation committee with a brief financial comparison of our company to each member of our peer group based on annual revenues, net income, number of employees and market capitalization. We ranked at or above the median of our peer group on each of these factors.
Cook also provided the compensation committee with a comparison of our equity award practices to that of our peer group with respect to such matters as dilution, run rates, aggregate long-term value transferred to executive officers as a percentage of market capitalization and the allocation of that aggregate long-term value to the top five executive officers. Our long-term incentive share dilution as a percentage of fully diluted shares outstanding at the end of 2006 was 5.2% compared to an average of 13.9% for our peer group. The number of our stock awards in 2006 as a percentage of total shares outstanding was .75% compared to an average of .85% for our peer group. The aggregate long-term value transferred to our executive officers as a percentage of market capitalization for grants made in 2006 was .22% compared to an average of .29% for our peer group. We allocated 42.7% of this value to the named executive officers in 2006 compared to an average of 34.2% for our peer group.
Mr. Wicks recommended to the compensation committee that base salaries for each of the other executive officers be increased by 3.9%, plus a dividend equivalent adjustment equal to the number of stock options granted to the executive officer in 2005 times $0.94, with additional adjustments based on the performance of each executive officer in 2006. Mr. Wicks also provided the compensation committee with a summary of his accomplishments and that of the executive officer team in 2006.
After discussion and consideration of this information, the compensation committee decided to make no changes in the structure of the compensation program in 2007. The compensation committee approved option and restricted stock unit awards for each executive officer and manager in December 2006 and salary increases for each executive officer in January 2007. The compensation committee also approved payment of discretionary bonuses in January 2008 to 10 executive officers based on their performance in 2007.
In February 2007, we extended a formal offer of employment to Mr. George. The compensation committee approved the terms of the employment agreement as negotiated by Mr. Wicks.
In September 2007, we entered into a retention agreement with Mr. Wicks. The compensation committee approved the terms of this retention agreement based upon its review of
25
similar agreements executed by other companies, the contributions made by Mr. Wicks during his tenure as chief executive officer, the importance of retaining Mr. Wicks services and information previously provided by Cook to the compensation committee regarding compensation paid by our peer group to the chief executive officer.
Elements of Executive Compensation
The companys compensation program consists of five elements:
Base Salary
The compensation committee approved an increase in the base salary of Mr. Wicks, Mr. Sprowls, Mr. Harris and Ms. Kruger approximately at or below the 75th percentile of the range of compensation paid to executive officers of our peer group assigned to the same compensation band in Cooks analysis, consisting of a 3.9% increase for inflation, a dividend equivalent rights adjustment and other adjustments based on the performance of the executive officer and the committees desire to pay compensation within the 60th to 75th percentile of the range of compensation paid to executive officers of our peer group. Mr. Wicks made no recommendations concerning his own base salary. The increases in base salary approved by the compensation committee for each of the other executive officers were near or below the increases recommended by Mr. Wicks for these executive officers.
The compensation committee discontinued the practice of granting stock options with dividend equivalent rights after the stock option grants in 2005, which the committee considers to be part of the total cash compensation paid to executive officers. Under the terms of the dividend equivalent rights, each executive officer was entitled to receive cash in an amount equal to the number of shares underlying an unexercised option times the dividend payable to shareholders on each of our common shares for a period of three years. The compensation committee therefore concluded that it was appropriate to include a dividend equivalent adjustment in determining the amount of the base salary to be paid to each executive officer who had been granted stock options in 2005.
In order to induce Mr. George to become an executive officer of the company, Mr. Georges annual salary was set at $375,000 pursuant to the terms of the employment agreement negotiated by Mr. Wicks. This annual salary was projected to be between the 75th and 90th percentile of the range of compensation paid to executive officers in the second band in Cooks peer group comparison.
Discretionary Cash Bonus
The compensation committee approved discretionary cash bonuses for Mr. Wicks, Mr. Harris and Ms. Kruger of $80,000, $27,870 and $27,000, respectively, in January 2008 based on their performance in 2007.
The discretionary bonus awarded to Mr. Harris and Ms. Kruger was set at approximately 10% of base salary. The discretionary bonus awarded to Mr. Wicks was set at approximately 15% of base salary in order to increase his total cash compensation paid in 2008 to between the 60th and 75th percentile of the range of compensation paid to the chief executive officers of our peer group in 2007 in accordance with the terms of his retention agreement. The compensation committee approved
26
discretionary cash bonuses for certain executive officers for job performance in 2007 equal to approximately 7% of the aggregate base salaries of all executive officers, which is within the 10% range recommended by Cook.
Stock and Option Awards
In 2007, the compensation committee granted two types of stock awards, a stock option award and a restricted stock unit award to each of our executive officers, with 50% of the long-term incentive value in each type of award. The compensation committee did not award any stock options with cash dividend equivalent rights in 2007. Each of our current executive officers who received an award of restricted stock units in 2007 has the right to receive additional restricted stock units with a value equal to the dividend payable to common shareholders on a corresponding common share until each of the restricted stock units vest. The value of the stock awards made to each executive officer in 2007 was targeted at Cooks estimated median long-term compensation awarded executive officers of our peer group in 2006, as adjusted for inflation, for the compensation band assigned to that executive officer.
The compensation committee determined in February, 2007 that the formula used by Cook in determining the number of stock options to be granted to executive officers in January 2007 was more generous than the formula used in valuing options under SFAS 123(R). The compensation committee decided to use the SFAS 123(R) formula in determining the number of stock options to be awarded to Mr. George and to reduce, at least in part, the number of stock option awards made to the other named executive officers, other than Mr. Wicks, for 2008 by the value of the excess stock options granted in 2007. Under the terms of Mr. Wicks retention agreement, he is entitled to receive a minimum of $200,000 in fair value of equity incentives for 2008 (as estimated by Cook), 50% of which must be in the form of stock options and 50% of which must be in the form of restricted stock.
Retirement Benefits
We have a pension plan that provides eligible employees monthly benefits based on average salary and length of service. Our named executive officers are entitled to participate in this plan, subject to limits imposed by the Internal Revenue Code, on the same basis as other employees. We also provide each of our executive officers with a supplemental retirement plan to make up benefits under the pension plan that are limited by the Internal Revenue Code and to provide additional benefits to assist us in retaining our executive officers.
Under the terms of these plans, an executive officer must have at least five years of service in order to be vested in his or her benefits under these plans. Neither Mr. Sprowls nor Mr. George is vested in these plans. However, under the terms of separate agreements, Mr. Sprowls and Mr. George have the right to receive benefits upon retirement equivalent to benefits they would have been entitled to receive as a participant in the supplemental retirement plan if the plan had been amended to provide them with five years of credited service with the company for vesting, but not benefit purposes.
Each participant in the supplemental retirement plan has the right to receive a benefit equal to the sum of 2% of compensation for each year of service before 2006 plus 3% of compensation for each year of service after 2005, up to a combined maximum of 60% of compensation, less the benefits payable under the pension plan and a percentage of primary social security benefits payable to the executive officer. For participants who were employed by us on January 1, 2006, the benefit is the greater of the benefit under the formula described in the previous sentence or the benefit under the previous formula. Under the terms of his retention agreement, Mr. Wicks is entitled to receive a benefit based on 3% of compensation per credited years of service commencing January 13, 1988, up to a maximum of 60% of compensation, less a percentage of primary social security benefits and amounts payable to Mr. Wicks under the pension plan in lieu of the benefits provided under the
27
supplemental retirement plan. Mr. Wicks became eligible to receive the maximum amount of his retirement benefits in January 2008.
We have a 401(k) plan under which employees may invest a percentage of their pay, up to a maximum amount prescribed by law. We provide matching contributions for each of our employees who participate in the plan of 100% up to 3% of salary and 50% for more than 3% to 6% of salary. Each of our executive officers is entitled to participate in this plan on the same basis as other employees, subject to the limits imposed by the Internal Revenue Code.
We provide all active employees who were hired prior to February 1995 with medical, dental and vision benefits after retirement. All of our named executive officers, other than Mr. Sprowls and Mr. George, are entitled to these benefits.
Welfare and Other Benefits and Perquisites
We provide all active full-time employees with medical, dental and vision benefits and life insurance coverage. All employees are required to pay 15% of the companys premiums for the medical, dental and vision benefits except for certain employees at subsidiaries of American States Utility Services, Inc. We pay all premiums for life insurance coverage in the amount of $50,000 for all employees and their families, plus additional benefits if any employee suffers a covered accidental loss resulting in death, dismemberment or paralysis. Each of our executive officers is entitled to these benefits on the same basis as other employees. Each executive officer also received a holiday bonus of approximately $157 in 2007 on the same basis as other employees. In addition, Ms. Kruger received a cash award of $611 on the 15th anniversary of her employment with the company pursuant to our anniversary cash award program which is available to all employees.
All active full-time employees receive time off with pay for vacation and sick leave in accordance with company policy. Executives, other than Mr. Sprowls and Mr. George, receive vacation accrual on the basis of the number of continuous months of service, with 1 to 60 months of service equating to 20 days per year of vacation; 61 to 120 months of continuous service equating to 25 days of vacation per year and 121 months of continuous service and over equating to 26 days of vacation per year. Executives, other than Mr. Sprowls and Mr. George receive sick leave benefits on the same basis as all other employees. Mr. Sprowls and Mr. George are each entitled to 26 days of vacation per year and receive sick benefits based upon their number of years of service in the water or utility industry.
Each of our executive officers is entitled to the benefits of a travel insurance policy provided by the company and the use of a company-owned car. The company also reimburses each executive officer up to $150 per month for a single membership at a health club. Mr. Harris and Ms. Kruger are the only named executive officers that were reimbursed for health club expenses in 2007.
Changes in Compensation Programs
We did not make any changes to our executive compensation programs in 2007.
Compensation Committee Report
The compensation committee has reviewed and discussed the Compensation Discussion and Analysis with management. On the basis of this review and discussion, the compensation committee recommended to the board of directors that the Compensation Discussion and Analysis be included in this proxy statement and in our Form 10-K for the year ended December 31, 2007 by incorporation by reference to this proxy statement.
28
This report is submitted by:
James
L. Anderson, Chair
Diana
M. Bontá, Member
Anne
M. Holloway, Member
How were certain of our executive officers compensated in 2007?
We compensated each of our most highly compensated executive officers in 2007 as more particularly described below. Unless otherwise specified, the principal position of the executive officer is with American States Water Company. We also reimbursed each of these executive officers for expenses incurred in the performance of his or her duties as an executive officer.
SUMMARY COMPENSATION TABLE
Change in | ||||||||
Pension | ||||||||
Value and | ||||||||
Non- | ||||||||
Qualified | ||||||||
Deferred | All | |||||||
Compen- | Other | |||||||
Stock | Option | sation | Compen- | |||||
Name and Principal | Salary | Bonus | Awards | Awards | Earnings | sation | Total | |
Position | Year | ($) | ($) | ($)(1) | ($)(2) | ($)(3) | ($)(4) | ($) |
Floyd E. Wicks | 2007 | $537,626 | $80,000 | $104,449 | $138,247 | $1,064,063 | $37,680 | $1,962,065 |
President and Chief | ||||||||
Executive Officer(5) | 2006 | 478,265 | - | 102,733 | 115,336 | 109,214 | 65,163 | 870,711 |
Robert J. Sprowls | 2007 | 303,702 | - | 34,170 | 41,840 | 40,422 | 24,968 | 445,102 |
Executive Vice | ||||||||
President- Finance, | 2006 | 271,248 | 30,000 | 15,533 | 17,446 | 44,915 | 52,674 | 431,816 |
Chief Financial Officer, | ||||||||
Corporate Secretary and | ||||||||
Treasurer | ||||||||
Michael P. George | 2007 | 317,308 | - | 21,135 | 20,554 | 62,821 | 46,705 | 468,523 |
Executive Vice | ||||||||
President of Corporate | 2006 | - | - | - | - | - | - | - |
Development(6) | ||||||||
McClellan Harris III | 2007 | 277,987 | 27,870 | 25,633 | 31,385 | 57,134 | 24,565 | 444,574 |
Senior Vice President | ||||||||
and Assistant Secretary | 2006 | 260,168 | - | 11,655 | 13,084 | 104,232 | 34,377 | 423,516 |
of American States | ||||||||
Utility Services, Inc. | ||||||||
Denise L. Kruger | 2007 | 268,940 | 27,000 | 25,633 | 31,385 | 22,142 | 26,049 | 401,149 |
Senior Vice President, | ||||||||
Regulated Utilities of | 2006 | 242,440 | 25,000 | 11,655 | 13,084 | 54,006 | 37,071 | 383,256 |
Golden State Water | ||||||||
Company |
(1) The amounts in this column are the dollar amounts that we recognized on
our financial statements for the year ended December 31, 2007 for the fair value
of restricted stock units granted in 2007 and 2006 in accordance with SFAS No.
123(R). We provide information regarding the assumptions used in the calculation
of these amounts in note 11 to our financial statements for the year ended
December 31, 2007 in our Form 10-K filed with the Securities and Exchange
Commission on March 14, 2008. We did not make any other type of stock award in
2007. None of our named executive officers forfeited any stock awards in 2007.
(2) The amounts in this column are the dollar amounts that
we recognized on our financial statements for the year ended December 31, 2007
in accordance with SFAS No. 123(R). We provide information regarding the
assumptions used to calculate the value of all awards of stock options made to
executive officers in note 11 to our financial statements in our Form 10-K for
the year ended December 31, 2007. None of our executive officers forfeited any
option awards in 2007.
(3) This column represents the sum of the change in the value of the pension
plan, the supplemental retirement plan or other retirement benefits in 2007 for
each of the named executive officers. The change in the
29
pension value under the Golden State
Water Company Pension Plan, or pension plan was $5,626, $30,536 and $5,574 for
each of Mr. Wicks, Mr. Harris and Ms. Kruger, respectively. The change in the
pension value under the supplemental retirement plan was $26,598 and $16,568 for
each of Mr. Harris and Ms. Kruger, respectively. The change in the value of Mr.
Wicks, Mr. Sprowls and Mr. Georges supplemental retirement benefits pursuant
to the terms of separate agreements was $1,058,437, $40,422 and $62,821,
respectively. See the Pension Benefits Table for additional information
regarding the retirement age assumptions used in making these calculations. We
provide additional information regarding the assumptions used to calculate the
change in pension value in note 10 to our financial statements in our Form 10-K
for the year ended December 31, 2007. We did not pay any executive officer
above-market or preferential earnings on compensation that is deferred under a
non-qualified deferred compensation plan.
(4) We provide
information on the amount and types of benefits included under the heading
Other Compensation in the table below.
(5) We have
recognized the full grant date fair value of all stock and option awards granted
to Mr. Wicks in 2007 regardless of the vesting of the awards since Mr. Wicks is
eligible for retirement and his awards provide that his options will continue to
become exercisable and the restricted stock units will continue to vest during
the term of the grant after termination of his employment as a result of death,
total disability or retirement. Mr. Wicks became eligible to receive the full
value of his pension benefits in January 2008. We agreed to change the method of
calculating Mr. Wicks supplemental retirement benefits in 2007 under the terms
of his retention agreement, which resulted in most of the increase in the value
of his pension benefit.
(6) Mr. George was hired in February
2007.
____________________
The following table provides information regarding the amount and types of benefits included under the heading All Other Compensation in the previous table.
ALL OTHER COMPENSATION
Employer | Holiday | ||||||||
401(k) | Pay and | Personal | Dividend | ||||||
Matching | Anniver- | Use of | Travel | Equivalents | |||||
Contri- | Life | sary | Company | Insurance | Health | Relocation | Paid in | ||
bution | Insurance | Award | Car | Policy | Club | Expenses | Cash | ||
Name | Year | ($) | ($)(1) | ($)(2) | ($)(3) | ($)(4) | ($) | ($)(5) | ($)(6) |
Floyd E. | 2007 | $10,125 | $229 | $157 | $10,809 | $75 | - | $ - | $16,285 |
Wicks | 2006 | 9,900 | 192 | 156 | 8,151 | 81 | - | - | 46,683 |
Robert J. | 2007 | 10,125 | 229 | 157 | 2,854 | 75 | - | - | 11,528 |
Sprowls | 2006 | 9,900 | 192 | 156 | 3,067 | 81 | - | 20,968 | 18,310 |
Michael P. | 2007 | 3,245 | 229 | 157 | 259 | 75 | - | 42,740 | - |
George | 2006 | - | - | - | - | - | - | - | - |
McClellan | 2007 | 10,125 | 229 | 156 | 3,391 | 75 | 1,050 | - | 9,539 |
Harris III | 2006 | 9,900 | 192 | 156 | 1,771 | 81 | 300 | - | 21,977 |
Denise L. | 2007 | 10,125 | 229 | 768 | 3,251 | 75 | 69 | - | 11,532 |
Kruger | 2006 | 9,900 | 192 | 156 | 4,765 | 81 | - | - | 21,977 |
(1)
We provide group term life insurance and
accidental death and dismemberment insurance to each of our employees and their
families. In the event of the death of an employee or a family member, his or
her beneficiary is entitled to receive $50,000 under the group life insurance
policy. The accidental death and dismemberment insurance pays additional
benefits if an employee suffers a covered accidental loss resulting in death,
dismemberment or paralysis. We prorated the premium paid on these policies
equally among all employees.
(2) We made a holiday bonus
payment of approximately $157 to each of our employees. In addition, Ms. Kruger
received a cash award of $611 on the 15th anniversary of her employment with the company pursuant to our
anniversary cash award program which is available to all
employees.
(3) The value is based on an estimate of the
aggregate incremental costs incurred by the company for the personal use of
company-provided automobiles by each of the named executive officers.
30
(4)
We allocated one-third of the premium of $4,617
(three year premium) for coverage under a blanket accident insurance policy that
covers our directors and executive officers. The cost is equally allocated among
each of the board members and executive officers.
(5) We
reimbursed Mr. George for his temporary housing expenses in the San Dimas area
as well as commuting expenses from his residence in Ross, California to our
offices in San Dimas, California. These expenses included a gross-up for income
taxes.
(6) We made cash payments to each executive officer in
connection with dividend equivalent rights on options awarded in 2005 which are
not included in the value of option awards in the previous table. Mr. Sprowls
received cash payments in 2007 for dividend equivalent rights on options awarded
in June 2004.
____________________
An executive officer has the right to exercise all vested stock options for a period of ten years following the date of grant while the executive is employed by us. An executive also has the right to exercise his or her options for three months following the date of termination of employment, unless the executive is terminated for cause. If the executives employment is terminated as a result of death, total disability or retirement when the executive is at least 55 and the sum of the executives age and years of employment is equal to or greater than 75, the options will continue to vest and will be exercisable by the executive (or, in the case of death, his or her personal representative) during the term of the options.
We also granted restricted stock units to each of our executive officers in 2007, which vest over a three year period. If the executives employment is terminated for cause or the executive voluntarily terminates his or her employment, the executive will forfeit all restricted stock units that have not vested on the severance date. The restricted stock units will continue to vest if the executives employment is terminated as a result of death, total disability or retirement when the executive is at least 55 and the sum of the executives age and years of employment is equal to or greater than 75.
Mr. Wicks is the only executive officer who is at least 55 and whose age and years of service total at least 75. We provide information regarding the vesting of each executives option and restricted stock unit awards in the table below describing all equity awards outstanding at December 31, 2007.
Each of the awards granted in 2007 vest at the rate of 33% one year after the date of grant, 33% two years after the date of grant and 34% three years after the date of grant.
We paid cash dividends to each of our executive officers in 2007 on the shares underlying each of the options granted in 2005 in an amount equal to the cash dividends payable on each of our common shares. Mr. Sprowls received cash payments in 2007 for dividend equivalent rights on options awarded in June 2004. We also awarded each of our executive officers restricted stock units in 2007 in an amount equal to the cash dividend payable on our common shares during the first, second, third and fourth quarters of 2007 times the number of restricted stock units granted to the executive officer divided by the closing price of our common shares on the dividend payment date as provided in the 2000 plan. The value of the restricted stock units is included in the Stock Awards column in the Summary Compensation Table.
What plan-based awards did we make to these executive officers in 2007?
Each of the named executive officers received a grant of stock options and restricted stock units in 2007 as more particularly described below. We do not currently have any equity or non-equity incentive plans.
31
GRANTS OF PLAN-BASED AWARDS IN 2007
All Option | ||||||
All Stock | Awards: | Exercise | Grant Date | |||
Awards: | Number of | or Base | Fair Value | |||
Number of | Securities | Price of | of Stock and | |||
Shares of | Underlying | Option | Option | |||
Grant Date | Award Date | Stock or Units | Options | Awards | Awards | |
Name | (1) | (2) | (#) | (#) | ($/Share) | ($)(3) |
Floyd E. Wicks | 1/2/07 | 1/2/07 | 2,632.0 | $101,648 | ||
1/2/07 | 1/2/07 | 14,341 | $38.62 | 138,247 | ||
3/1/07 | 3/1/07 | 28.8 | 1,097 | |||
6/1/07 | 6/1/07 | 30.5 | 1,104 | |||
9/1/07 | 9/1/07 | 28.4 | 1,111 | |||
12/1/07 | 12/1/07 | 28.5 | 1,189 | |||
Robert J. Sprowls | 1/2/07 | 1/2/07 | 1,316.0 | 50,824 | ||
1/2/07 | 1/2/07 | 7,171.0 | 38.62 | 69,128 | ||
3/1/07 | 3/1/07 | 14.4 | 548 | |||
6/1/07 | 6/1/07 | 15.2 | 552 | |||
9/1/07 | 9/1/07 | 14.2 | 555 | |||
12/1/07 | 12/1/07 | 14.3 | 594 | |||
Michael P. George | 2/15/07 | 2/15/07 | 1,601.0 | 62,503 | ||
2/15/07 | 2/15/07 | 6,461.0 | 39.04 | 62,284 | ||
3/1/07 | 3/1/07 | 9.9 | 376 | |||
6/1/07 | 6/1/07 | 10.5 | 379 | |||
9/1/07 | 9/1/07 | 9.8 | 381 | |||
12/1/07 | 12/1/07 | 9.8 | 408 | |||
McClellan Harris III | 1/2/07 | 1/2/07 | 987.0 | 38,118 | ||
1/2/07 | 1/2/07 | 5,378.0 | 38.62 | 51,844 | ||
3/1/07 | 3/1/07 | 10.8 | 411 | |||
6/1/07 | 6/1/07 | 11.4 | 414 | |||
9/1/07 | 9/1/07 | 10.7 | 417 | |||
12/1/07 | 12/1/07 | 10.7 | 446 | |||
Denise L. Kruger | 1/2/07 | 1/2/07 | 987.0 | 38,118 | ||
1/2/07 | 1/2/07 | 5,378.0 | 38.62 | 51,844 | ||
3/1/07 | 3/1/07 | 10.8 | 411 | |||
6/1/07 | 6/1/07 | 11.4 | 414 | |||
9/1/07 | 9/1/07 | 10.7 | 417 | |||
12/1/07 | 12/1/07 | 10.7 | 446 |
(1) Pursuant to the
terms of the 2000 plan, the effective date of the award of dividend equivalent
rights on restricted stock units is the dividend payment date for our common
shares set by the board of directors.
(2) Pursuant to the terms of
the 2000 plan, the award date of dividend equivalent rights is the date that the
board declares the payment of a dividend on our common
shares.
(3) We provide information regarding the assumptions
used to calculate the value of all awards made to executive officers pursuant to
the 2000 plan in note 11 to our financial statements in our Form 10-K for the
year ended December 31, 2007. The values included in this table are for the full
grant date fair value of the awards made in 2007 without regard to the three
year vesting conditions described above.
____________________
What equity awards granted to these executive officers were outstanding at the end of the year?
Each named executive officer had the stock option and restricted stock unit awards outstanding at December 31, 2007 described in the table below.
32
OUTSTANDING EQUITY AWARDS AT DECEMBER 31, 2007
Option Awards | Stock Awards | |||||
Number of | Number of | |||||
Securities | Securities | Market | ||||
Underlying | Underlying | Number of | Value of | |||
Unexercised | Unexercised | Shares or | Shares or | |||
Options | Options | Option | Option | Units That | Units That | |
Exercisable | Unexercisable | Exercise | Expiration | Have Not | Have Not | |
Name | (#) | (#) | Price ($) | Date | Vested (#) | Vested ($) (1) |
Floyd E. Wicks | 8,720(2) | $25.92 | 1/2/2015 | |||
9,647(3) | 33.73 | 1/29/2016 | ||||
14,341(4) | 38.62 | 1/1/2017 | ||||
4,784(11) | $180,261 | |||||
Robert J. Sprowls | 4,105 | 23.24 | 6/29/2014 | |||
3,985 | 4,105(2) | 25.92 | 1/2/2015 | |||
4,823(5) | 33.73 | 1/29/2016 | ||||
7,171(6) | 38.62 | 1/1/2017 | ||||
2,391(12) | 90,093 | |||||
Michael P. George | 6,461(7) | 39.04 | 2/14/2017 | |||
1,640(13) | 61,795 | |||||
McClellan Harris III | 4,105(2) | 25.92 | 1/2/2015 | |||
3,618(8) | 33.73 | 1/29/2016 | ||||
5,378(9) | 38.62 | 1/1/2107 | ||||
1,794(14) | 67,598 | |||||
Denise L. Kruger | 9,075 | 23.43 | 2/3/2012 | |||
9,075 | 23.15 | 12/31/2012 | ||||
12,075 | 25.55 | 2/1/2014 | ||||
7,970 | 4,105(2) | 25.92 | 1/2/2015 | |||
1,782 | 3,618(10) | 33.73 | 1/29/2016 | |||
5,378(9) | 38.62 | 1/1/2017 | ||||
1,794(14) | 67,598 |
(1) We determine the
market value of restricted stock units that have not vested by multiplying the
number of unvested restricted stock units outstanding on December 31, 2007 by
the closing price of our common shares on December 31, 2007 as reported on The
Wall Street Journal website (www.online.wsj.com). The closing price of our
common shares on December 31, 2007 as reported was
$37.68.
(2) These options vested on January 2, 2008.
(3) Of this amount, 4,752 options vested on January 29, 2008
and the remainder will vest on January 29, 2009.
(4) Of this
amount, 4,733 options vested on January 1, 2008, 4,733 options will vest on
January 1, 2009 and the remainder will vest on January 1, 2010.
(5) Of this amount, 2,376 options vested on January 29, 2008 and
the remainder will vest on January 29, 2009.
(6) Of this amount,
2,366 options vested on January 1, 2008, 2,366 options will vest on January 1,
2009, and the remainder will vest on January 1, 2010.
(7) Of
this amount, 2,132 options vested on February 14, 2008, 2,132 options will vest
on February 14, 2009 and the remainder will vest on February 14, 2010.
(8) Of this amount, 1,782 options vested on January 29, 2008 and
the remainder will vest on January 29, 2009.
(9) Of this amount,
1,775 options vested on January 1, 2008, 1,775 options will vest on January 1,
2009 and the remainder will vest on January 1, 2010.
(10) Of this
amount, 1,782 options vested on January 29, 2008 and the remainder will vest on
January 29, 2009.
(11) Of this amount, 890 restricted stock
units vested on January 1, 2008, 1,027 vested on January 29, 2008, 890 will vest
on January 1, 2009, 1,060 will vest on January 29, 2009 and the remainder will
vest on January 1, 2010.
(12) Of this amount, 445 restricted
stock units vested on January 1, 2008, 513 vested on January 29, 2008, 445 will
vest on January 1, 2009, 530 will vest on January 29, 2009 and the remainder
will vest on January 1, 2010.
(13) Of this amount 541
restricted stock units vested on February 14, 2008, 541 will vest on February
14, 2009 and the remainder will vest on February 14, 2010.
33
(14) Of this amount 333 restricted stock units vested on January 1, 2008, 385
vested on January 29, 2008, 334 will vest on January 1, 2009, 398 will vest on
January 29, 2009 and the remainder will vest on January 1,
2010.
____________________
None of our named executive officers has any outstanding equity incentive awards.
Did any of these executive officers exercise options or have restricted stock or restricted stock units vest in 2007?
Each of our named executive officers, other than Mr. George, exercised stock options in 2007. All of our named executive officers, other than Mr. George, had outstanding awards of restricted stock units vest in 2007.
OPTION EXERCISES AND STOCK VESTED IN 2007
Option Exercises | Stock Awards | |||
No. of Shares | No. of Shares | |||
Acquired on | Value Realized on | Acquired on Vesting | Value Realized on | |
Name | Exercise (#) | Exercise ($) (1) | (#) | Vesting ($) (2) |
Floyd E. Wicks | 47,332 | $486,838 | 1,002 | $38,306 |
Robert J. Sprowls | 6,361 | 105,287 | 501 | 19,153 |
Michael P. George | - | - | - | - |
McClellan Harris III | 57,977 | 863,537 | 376 | 14,374 |
Denise L. Kruger | 6,000 | 95,940 | 376 | 14,374 |
(1) We determined the value
realized on exercise of an option by determining the difference between the
closing market price of our common shares at the time of exercise as reported on
The Wall Street Journal website (www.online.wsj.com) and the exercise price of
the option.
(2) We determined the
value realized on vesting of restricted stock based on the closing market price
of our common shares on the date of vesting as reported on The Wall Street
Journal website (www.online.wsj.com).
____________________
What pension benefits are payable to these executive officers?
We provide information in the table below reflecting the present value of the accumulated retirement benefits provided to each of our named executive officers as of December 31, 2007.
PENSION BENEFITS
Number of Years of | Present Value of | ||
Credited Service | Accumulated Benefit | ||
Name | Plan Name | (#) | ($) |
Floyd E. Wicks (1) | Pension Plan | 19 | $842,348 |
Other Retirement Benefit | 19 | 2,424,715 | |
Robert J. Sprowls (2) | Other Retirement Benefit | 3 | 121,050 |
Michael P. George (2) | Other Retirement Benefit | - | 62,821 |
McClellan Harris III (3)(4) | Pension Plan | 17 | 551,727 |
Supplemental Retirement Plan | 17 | 233,659 | |
Denise L. Kruger (3) | Pension Plan | 15 | 214,101 |
Supplemental Retirement Plan | 15 | 80,216 |
(1) The present value of the accumulated benefit for Mr. Wicks is based on his age at December 31, 2007, since he is currently eligible to retire with full benefits. If we had assumed that Mr. Wicks would retire at age 65, the normal retirement age under each of these plans, the present value of the accumulated benefit under the pension plan would instead be $778,377. Mr. Wicks has the right to receive additional benefits under the terms of his retention agreement. If we had assumed that Mr. Wicks would retire at age 65, the present value of the accumulated benefit under this arrangement would be $2,241,166.
34
(2) The present value of
the accumulated benefit is based on the age of 63 and 10 months for Mr. Sprowls
and 65 for Mr. George. Mr. Sprowls and Mr. George have the right to receive
benefits upon retirement equivalent to benefits they would have been entitled to
receive as a participant in the supplemental retirement plan if the supplemental
retirement plan had been amended to provide for five years of credited service
with the company, for vesting but not for benefit purposes, under the terms of
separate agreements. If we had assumed that Mr. Sprowls would retire at age 65,
the present value of the accumulated benefit under the terms of the separate
agreement would be $109,535.
(3) The present value of the
accumulated benefit for Mr. Harris and Ms. Kruger is based on the age when he or
she would be eligible to retire with full benefits, which is at 62. If we had
assumed that each of them would retire at age 65, the normal retirement age
under each of these plans, the present value of the accumulated benefit under
the pension plan would instead be $428,761 and $167,813, for Mr. Harris and Ms.
Kruger, respectively, and the present value of the accumulated benefit under the
supplemental retirement plan would be $181,076 and $62,737, for Mr. Harris and
Ms. Kruger, respectively.
(4) Mr. Harris was eligible to
retire with a 42.9% reduction in benefits at December 31, 2007. If we had
assumed that Mr. Harris retired at December 31, 2007, the present value of his
accumulated benefit for the pension plan and the supplemental retirement plan
would instead be $490,263 and $209,253, respectively.
____________________
Each of our executive officers is a participant in the pension plan. This plan is a defined benefit pension plan available to all eligible employees who are 21 years or older and have completed 1,000 hours of service in the first year of employment or in any subsequent plan year. The normal retirement benefit is 2% of an employees five highest consecutive years average earnings multiplied by the number of years of credited service, up to a maximum of 40 years, reduced by a percentage of primary social security benefits. Normal retirement age is 65. An employee must have five years of service in order to receive benefits under this plan. For purposes of this plan, compensation includes an executives salary and all other reportable compensation received by the executive, except bonuses, the imputed value of the personal use of company-owned vehicles, unused vacation pay, severance pay and long-term incentive program payments, up to the maximum amount permitted under the Internal Revenue Code (which was $230,000 at January 1, 2008).
We also provide each of our executive officers additional pension benefits under the supplemental retirement plan. Each executive, other than Mr. Wicks, has the right to receive a benefit under the terms of this plan equal to the sum of 2% of compensation for each year of service before 2006 plus 3% of compensation for each year of service after 2005, up to a combined maximum of 60% of compensation, less a percentage of primary social security benefits and amounts payable to the executive under the pension plan. For participants who were employed by the company on January 1, 2006, the benefit is the greater of the benefit under the formula described in the previous sentence or the benefit under the previous formula. Under the previous formula, each executive was entitled to receive a benefit equal to the sum of 2% of compensation for each year of service, up to maximum of years. Mr. Wicks benefit is based on 3% of compensation per credited years of service commencing January 13, 1988, up to a maximum of 60% of compensation, less a percentage of primary social security benefits and amounts payable to him under the pension plan. For the purpose of this calculation, compensation includes all compensation paid to the executive, including amounts paid pursuant to a cash pay annual performance incentive plan (other than an extraordinary bonus, such as a holiday, year end, anniversary or signing bonus) and dividend equivalents paid in cash to an executive in connection with awards made under the 2000 plan prior to 2006 and without regard to Internal Revenue Code limits. Mr. Sprowls and Mr. George have the right to receive benefits upon retirement equivalent to benefits they would have been entitled to receive as a participant in the supplemental retirement plan if the plan had been amended to provide them with five years of credited service with the company for vesting, but not benefit purposes, under the terms of separate agreements.
Under the terms of each of these plans, an employee who is vested may retire and receive benefits at age 55 with a reduction in benefits of 50%. An employee, who retires after age 55, but prior to age 65, will receive a lesser reduction in benefits depending upon the age at which the executive retires, unless the sum of the executives age and years of service equals 80. Mr. Wicks is
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currently eligible to retire with full retirement benefits under these plans. Mr. Harris is currently eligible to retire with a benefit reduction of 42.9%.
We did not make any payments to any named executive officer under either of our pension plans or any of the separate retirement arrangements during the last year.
We also provide a Medicare supplement insurance policy for each employee who we hired prior to February 1, 1995 and his or her spouse at or after age 65. Each of our named executive officers has a right to this benefit after reaching age 65, other than Mr. Sprowls and Mr. George who we hired after February 1, 1995.
Are any of these executive officers participants in a non-qualified deferred compensation plan?
None of our named executive officers are participants in a defined contribution or non-qualified deferred compensation plan, other than our 401(k) Investment Incentive Program, which is a tax-qualified defined contribution plan available to our employees generally, and the supplemental retirement plan and arrangements described above.
What are the terms of employment agreements with executive officers?
We entered into employment agreements with Mr. Wicks and Mr. George in 2007.
Retention Agreement with Mr. Wicks
Under the terms of our agreement with Mr. Wicks, he will continue to serve as our President and Chief Executive Officer through December 31, 2008, unless either party terminates the agreement upon 90 days notice. The agreement may also be extended by mutual agreement for up to a year. We agreed, at this time, to:
In January 2008, the compensation committee approved an increase in Mr. Wicks annual base salary to $565,000 and a bonus based upon his performance in 2007 of $80,000. The committee also granted him stock awards with a fair value of $200,000 which will proportionately vest over a three year period, with 50% of the grant in the form of stock options and 50% of the grant in the form of restricted stock units.
In addition, we agreed that, for the purposes of our supplemental pension plan, we will calculate Mr. Wicks' benefit based on 3% of compensation (as defined in the plan) per credited years of service commencing January 13, 1988, up to a maximum limit of 60% of compensation, less a percentage of primary social security benefits and amounts payable to him under the pension plan. Mr. Wicks will otherwise generally continue to have the same benefits that he currently enjoys.
Mr. Wicks has agreed to serve as a consultant to us, in certain circumstances, in order to assist us in our operations on an as-needed basis at the rate of one-half of his monthly base salary on the date of termination of employment, plus $250 per hour for each hour in excess of 40 hours during any month, for a period of six months if we do not elect to extend the term of the retention agreement and his employment with us ends prior to June 30, 2009.
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If we terminate Mr. Wicks' employment prior to December 31, 2008 for any reason other than death, disability, good cause or a change in control or Mr. Wicks voluntarily terminates his employment for good reason, we must pay him additional severance benefits. Mr. Wicks must execute a general release of claims against us in order to receive these severance benefits.
Mr. Wicks may terminate his employment for good reason if we:
Assuming that Mr. Wicks employment with us was terminated on December 31, 2007, other than for cause, death or disability or as a result of a change in control, and based on the assumptions set forth below, we estimate that we would make the following payments to Mr. Wicks:
For purposes of making this calculation, we have assumed that:
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We also agreed to modify Mr. Wicks change in control arrangements as described under the heading What are the terms of change in control agreements with executive officers?
Employment Agreement with Mr. George
In February 2007, we extended a formal offer of employment to Mr. George. Under the terms of our employment agreement with Mr. George, we have agreed to:
The compensation committee also granted Mr. George the right to receive benefits upon retirement equivalent to benefits he would have been entitled to receive as a participant in the supplemental retirement plan if the plan had been amended to provide him with five years of credited service with the company for vesting, but not benefit purposes.
What are the terms of change in control agreements with executive officers?
Each of our named executive officers is a party to a change in control agreement which provides for certain benefits in the event of a change in control of the company if the executive officers employment is terminated other than for cause or disability or the executive terminates employment for good reason. A change in control under these agreements will generally include:
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majority of the members of the board of directors of the surviving entity were members of our board of directors at the time of execution of the agreement or approval by our board of directors,
In addition, an acquisition by a person or group acting in concert of more than 45% of our voting securities will be a change in control under Mr. Wicks change in control agreement, unless the holders of our voting securities immediately before the event own more than 55% of our voting securities after the event.
Each executive, other than Mr. Wicks, may terminate his or her employment for good reason if following the change in control:
Mr. Wicks may terminate his employment for good reason if within 12 months following a change in control:
Under the change in control agreements with each executive officer, other than Mr. Wicks, we have generally agreed to pay each executive a cash lump sum payment equal to 2.99 times the sum of (i) the executives highest annual base salary during the preceding three years, (ii) the average of the amount paid to the executive pursuant to a cash pay incentive plan (excluding any extraordinary bonus, such as a holiday, year end, anniversary or signing bonus) during the five calendar years preceding the date of termination of employment, and (iii) the average of the amount of cash received by the executive, with respect to dividend equivalents credited to the account of the
39
executive during the five calendar years preceding the date of termination of employment. We have also agreed to pay the executive in a cash lump sum the difference between (i) the single sum actuarial equivalent of the executives benefits under the pension plan and the supplemental retirement plan, if the executive were credited with three additional years of service, and (ii) the single sum actuarial equivalent of the executives accrued benefits under the pension plan and the supplemental retirement plan at the time of the executives termination of employment.
Under Mr. Wicks change in control arrangements, we have agreed to pay Mr. Wicks 2.99 times his total cash compensation in effect on the date of termination if his employment terminates within 12 months following a change in control. We also agreed to pay Mr. Wicks an additional retirement benefit based on 3% of compensation per credited years of service commencing January 13, 1988, up to a maximum of 60% of compensation, less a percentage of primary social security benefits and amounts payable to Mr. Wicks under the pension plan in lieu of the benefits payable to him under the supplemental retirement plan. Mr. Wicks is currently entitled to the maximum benefit under the retention agreement.
In addition, all unvested options and restricted stock units will vest on the earlier of the change in control date or the date on which the executives employment is terminated. For each of the executive officers, other than Mr. Wicks, a change in control will occur in the circumstances described in his or her change in control agreement. For Mr. Wicks, a change in control will occur in the circumstances described in the 2000 plan. The 2000 plan generally requires a change in ownership of more than 50% of the voting power of the company in order for there to be a change in control. The change in control agreements generally require a change in ownership of more than 45% of the voting power of the company in order for there to be a change in control.
Each of these executives, other than Mr. Wicks, also has coverage under our health and welfare benefit plans for a period of two years after termination (three years for Mr. Sprowls). Mr. Wicks is entitled to the health coverage benefits previously described under the heading What are the terms of employment agreements with executive officers? Each executive will also receive a gross-up payment if the executive officer is required to pay an excise tax under Section 4999 of the Internal Revenue Code.
If we are unable to deduct any payments we make under a change in control agreement, other than Mr. Wicks retention agreement, due to the limitations imposed by Section 162(m) of the Internal Revenue Code, we will defer such payments to the extent necessary to enable us to deduct the payments. Each executive will be entitled to interest on any deferred payments at the applicable federal tax rate under the Internal Revenue Code (which changes monthly). Under Section 162(m) of the Internal Revenue Code, we may generally not deduct for federal income tax purposes annual compensation in excess of $1,000,000 paid to any named executive officer, unless it qualifies as performance-based.
In addition, if we are required to make any payment under a change in control agreement which would be subject to Section 409A of the Internal Revenue Code, we will defer such payments until six months following the date of termination of the executives employment. Section 409A of the Internal Revenue Code sets forth requirements applicable to deferred compensation arrangements and imposes harsh penalties on executives for non-compliance. Payments made under a change in control agreement may, in certain cases, be subject to the requirements of Section 409A.
What do we estimate we will pay each of these executive officers in the event his or her employment is terminated as a result of a change in control?
Assuming that each of our executives employment was terminated on December 31, 2007, a change in control occurred on that date under the change in control agreements and the 2000 plan and based on the assumptions set forth in the footnotes below, we estimate that we would have made the following payments to our named executive officers:
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CHANGE IN CONTROL BENEFITS (1)
Floyd E. | Robert J. | Michael P. | McClellan | Denise L. | |
Payments and Benefits | Wicks | Sprowls | George | Harris III | Kruger |
Payments | |||||
Base Salary Benefit | $1,614,600 | $911,950 | $1,121,250 | $833,313 | $807,300 |
Consulting Agreement(2) | 135,000 | - | - | - | - |
Bonus Benefit | - | 55,956 | - | 45,413 | 56,292 |
Dividend Equivalent Rights Benefit | - | 48,659 | - | 70,346 | 63,565 |
Excess Supplemental Executive | - | 89,699 | 222,419 | 161,745 | 52,239 |
Retirement Plan Benefit(3) | |||||
Benefits | |||||
Welfare and Fringe Benefits(4) | 26,184 | 39,593 | 26,395 | 18,936 | 26,395 |
Purchase of Automobile Benefit(5) | - | 4,955 | 9,195 | 7,385 | 9,195 |
Stock Options Benefit(6) | 60,397 | 45,111 | - | 25,988 | 62,572 |
Restricted Stock Units Benefit(7) | 180,299 | 90,131 | 61,833 | 67,636 | 67,636 |
Tax Gross Up Payment(8) | - | 450,455 | 564,066 | - | 406,599 |
Total | $2,016,480 | $1,736,509 | $2,005,158 | $1,230,762 | $1,551,793 |
(1) We have assumed, for
purposes of preparing this table, that we make all change in control payments to
each executive officer by January 31, 2008. As a result, we have not included
any interest for deferral of any payments that would not be deductible under
Section 162(m) of the Internal Revenue Code.
(2) We have agreed to pay Mr.
Wicks $135,000 over a period of six months in the event that we terminate his
employment prior to December 31, 2008 for any reason. We have assumed, for the
purpose of this calculation that Mr. Wicks would not work more than 40 hours a
month during this period.
(3)
In calculating the single sum actuarial
equivalent, we used an interest rate equal to 6%, and the mortality table named
and described in detail in Section A.1 of the pension plan, after reduction, if
any, of the benefit using the Regular Factors under Section A.4 of the pension
plan, each executive officers age at December 31, 2007, less a percentage of
primary social security benefits, as required by the terms of each executive
officers change in control agreement.
(4) Welfare benefits cover 85%
of dental, medical and vision insurance premiums paid by the company for each
named executive officer, other than Mr. Wicks, under the insurance plans
currently offered by the company, and each named executive officers pro rata
share of the group term life insurance and accidental death and dismemberment
premiums based on premiums currently paid by the company for a period of three
years after termination of the employment of Mr. Wicks and Mr. Sprowls, and two
years after termination of employment for each of the other named executive
officers. We describe the assumptions that we used in calculating Mr. Wicks
healthcare benefit under the heading What are the terms of employment
agreements with executive officers? Mr. Wicks would not be entitled to any
other welfare benefits as a result of the termination of his employment on
December 31, 2007.
(5) We have estimated the value
of this benefit as the difference between (i) the wholesale value of the company
car which the executive officer has the right to purchase at the wholesale
value, and (ii) the retail value of the car as shown in a national auto research
publication.
(6)
We measured the fair value of options which were
not vested at December 31, 2007
using the difference between the exercise
prices of the option grants and the price of our common shares on the date of
each executives termination of employment, which we assumed was December 31,
2007. The closing price of our common shares as reported on The Wall Street
Journal website (www.wsjonline.wsj.com) on December 31, 2007 was
$37.68.
(7) We measured the fair value of restricted stock units which
were not vested at December 31, 2007 assuming the price of our common shares on
the date of each executives termination of employment was
$37.68.
(8) We used 4.61% as the interest
rate for determining the present value of the accelerated vesting of stock
options and restricted stock units. As prescribed by the applicable regulations
under Section 280G, this rate is equal to 120% of the applicable federal tax
rate (compounded semiannually) for short-term periods for December 31, 2007 as
set forth in Revenue Ruling 2007-70. If we make change-in-control payments to
any executive officer that is in excess of three time his or her average taxable
income from the company, then a 20% excise tax will be imposed under Section
4999 of the Internal Revenue Code on a portion of those payments, i.e., the
excess parachute payments. In that event, we will make a tax gross up payment to
the executive officer such
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that the executive officer will receive
an amount (after payment of income and excise taxes) equal to the amount as if
the executive officer did not have to pay the 20% excise tax on the excess
parachute payments. We assumed that the executive officers would have a marginal
combined federal and state income tax rate of 44.2467% for payments over $1
million and 43.5577% for under $1
million.
____________________
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PROPOSAL 2: APPROVAL OF 2008 STOCK INCENTIVE PLAN
THE BOARD OF DIRECTORS RECOMMENDS
THAT YOU VOTE FOR APPROVAL OF
THE 2008 STOCK INCENTIVE PLAN
In order to meet the objectives of our executive compensation program described under the heading Compensation, Discussion and Analysis, the compensation committee makes stock awards to executive officers. As of March 21, 2008, only 131,846 of our common shares were available for the grant of new awards under the 2000 plan. Of this amount, we estimate that we will need approximately 2,250 shares for issuance of stock units pursuant to dividend equivalent rights granted to our executive officers in 2006, 2007 and 2008 and 1,500 shares for the issuance of common shares pursuant to grants made to two managers on March 26, 2008. We are not permitted to make any additional awards under the 2000 plan after January 26, 2010.
Effective on April 1, 2008, our board adopted, subject to shareholder approval, the 2008 Stock Incentive Plan, or 2008 plan, in order to enable the compensation committee to continue to make stock awards to eligible employees in a manner consistent with the executive compensation program adopted by the compensation committee in 2006.
Our board also approved an amendment to the 2000 plan to prohibit the award of additional awards, other than pursuant to dividend equivalent rights granted to our executive officers as of March 31, 2008. This amendment will only be effective if shareholders approve the 2008 plan. If shareholders do not approve the 2008 plan, the compensation committee will continue to grant stock awards under the 2000 plan until January 26, 2010 to the extent that common shares are available for issuance under the 2000 plan.
What are the terms of the 2008 plan?
We provide a brief summary of the terms of the 2008 plan below, which is qualified in its entirety by the full text of the 2008 plan. We suggest that you review the 2008 plan, which is attached to the end of this proxy statement, for the complete terms of the 2008 plan.
The 2008 plan is similar, in most respects, to the 2000 plan. We briefly describe the differences between the two plans under the heading How do the terms of the 2008 plan differ from the terms of the 2000 plan?
Purpose
The purpose of the 2008 plan is to provide stock-based incentives as a means of promoting our success by attracting, motivating, rewarding, retaining and aligning the interests of employees (including officers) with those of shareholders generally.
Eligible Employees
Our officers and key employees are generally eligible for awards under the 2008 plan. We may also grant awards to any person who becomes an employee in connection with the acquisition of another entity on terms necessary to preserve the intrinsic value of prior outstanding awards issued by the other entity, or on other terms authorized by the 2008 plan. No awards may be made to non-employee directors under the 2008 plan. Instead, we make stock awards to non-employee directors under the 2003 Non-Employee Directors Stock Plan. We describe the terms of this plan under the heading How did we compensate directors in 2007?
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Administration
If the 2008 plan is approved by shareholders, the compensation committee will administer the 2008 plan and will make all awards under the 2008 plan. The compensation committee will have broad authority under the 2008 plan:
In no case, will we make an adjustment to a stock option award under the 2008 plan (by amendment, cancellation and regrant, exchange or other means) that would constitute a repricing of the per share exercise or base price of the award, unless due to an adjustment to reflect a stock split or similar event or a repricing approved by shareholders.
Share Limits
The maximum number of our common shares that we may issue or transfer pursuant to awards under the 2008 plan equals the sum of:
We will count 2.45 shares of restricted stock or common shares for each actual share underlying a stock unit against these share limits in connection with any award of restricted stock
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or stock unit. For example, if 100 shares underlie a restricted stock award under the 2008 plan, we will charge 245 shares against the share limit with respect to that award.
In addition, we may not deliver more than 187,500 common shares in the aggregate pursuant to options granted as incentive stock options under the 2008 plan or grant options to any individual in any calendar year to purchase more than 50,000 of our common shares.
Share subject to awards that are not paid or exercised before they expire or are terminated, shares withheld to satisfy tax withholding obligations, and shares delivered upon payment of the exercise price will not increase the number of shares available for issuance under the 2008 plan.
Types of Awards
The 2008 plan authorizes the grant of awards which may be in the form of stock options, restricted stock or stock units. Generally speaking, an option will expire, and any other award will vest or be forfeited, not more than 10 years after the date of grant. The compensation committee will determine the vesting schedule, if any, for each award. The compensation committee may authorize settlement of awards in cash or common shares or other awards, subject to preexisting rights of participants or commitments evidenced by an award agreement.
Transfer Restrictions
Subject to customary exceptions, participants in the 2008 plan may not transfer an award other than by will or the laws of descent and distribution. Generally, only the recipient of the award may exercise the award. The compensation committee may, however, permit certain transfers of an award if the recipient of the award presents satisfactory evidence that the transfer is for estate and/or tax planning purposes to certain related persons or entities for no or only nominal consideration.
Adjustments
As is customary in incentive plans of this nature, the number and kind of shares available under the 2008 plan and the outstanding awards, as well as exercise or purchase prices and other share limits, are subject to adjustment in the event of certain reorganizations, mergers, combinations, consolidations, recapitalizations, reclassifications, stock splits, stock dividends, asset sales or other similar events, or extraordinary dividends or distributions of property to our shareholders.
Stock Options
An option is the right to purchase our common shares at a future date at a fixed or variable exercise price during a specified term not to exceed 10 years. The compensation committee must designate each option granted as either an incentive stock option or a nonqualified stock option.
The compensation committee will determine the option exercise price at the time of grant, subject to limitations in the 2008 plan. Under the 2008 plan, we may not grant an option with an exercise price that is less than 100% of the fair market value of a common share on the date of grant (110% in the case of an incentive stock option granted to a beneficial holder of more than 10% of the total combined voting power of all classes of our stock). A recipient of a stock option must make full payment for shares purchased on the exercise of an option and must pay any related taxes at the time of exercise, in cash, shares already owned, or other lawful consideration, including payment through authorized third party payment procedures, as permitted by the terms of the award agreement.
The right to exercise an option will terminate if the recipients employment with us is terminated for cause. The compensation committee may determine the effect of a termination of service for other reasons (including retirement) on the rights and benefits under the option and in doing so may make distinctions based upon the cause of termination.
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Restricted Stock Awards
A restricted stock award is an award typically for a fixed number of common shares that are subject to restrictions. The compensation committee will, at the time of award, specify the price, if any, or services the recipient must provide for the shares of restricted stock, the conditions on vesting (which may include, among others, the passage of time or specified performance objectives or both) and any other restrictions (for example, restrictions on transfer) imposed on the common shares. Unless otherwise provided in the applicable award agreement, a restricted stock award will confer voting as well as dividend rights prior to vesting of the restricted stock. If the restricted stock does not vest, the recipient must return the restricted stock to us.
Stock Unit Awards
A stock unit award is for a fixed number of common shares that will be issued to the recipient upon satisfaction of the vesting requirements (if any) of the award. The compensation committee, will at the time of the award, specify the price, if any, or services the recipient must provide for the issuance of common shares, the conditions on vesting (which may include, among others, the passage of time or specified performance objectives or both) and any other restrictions. Unlike an award of restricted stock, the recipient will not have the right to vote the underlying shares. The compensation committee may at the time of the award also grant dividend equivalent rights based on the amount of dividends declared on the underlying common shares between the date of grant and the date on which the stock unit award expires (or such earlier date as may be specified in the award agreement). Dividend equivalent rights may be payable in cash or in common shares.
Change in Control; Acceleration of Awards, Possible Early Termination of Awards
Upon the occurrence of a change in control event, each option will become immediately exercisable and each restricted stock award and stock unit may immediately vest free of restrictions, unless the compensation committee otherwise provides. Under the 2008 plan, a change in control event generally includes:
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office at the beginning of the 12-month period preceding the commencement of the tender offer, or
In certain circumstances, we may terminate awards that are fully accelerated and that are not exercised or settled at or prior to a change in control event, subject to any provisions for assumption, substitution or settlement. If the vesting of an award has been accelerated expressly in anticipation of an event or subject to shareholder approval of an event and the compensation committee or the board later determines that the event will not occur, the compensation committee may rescind the effect of the acceleration as to any then outstanding and unexercised or otherwise unvested awards. If any participants employment is terminated by us upon or within one year following a change in control event, then all outstanding options and other awards that have not previously vested will vest immediately prior to the severance date and, if permitted under Section 409A of the Internal Revenue Code, all stock units will become payable upon the severance date (or, to the extent required under Section 409A, upon the date that is six months after the severance date), unless otherwise provided in the award agreement with respect to a change in control event.
Termination of or Changes to the 2008 Plan and Awards
The board may amend or terminate the 2008 plan at any time and in any manner, including a manner that increases, within 2008 plan aggregate limits, awards to officers. Under the rules of the New York Stock Exchange, we may not make any material revisions to the 2008 plan without obtaining shareholder approval of the revisions. The compensation committee may not make any new awards under the 2008 plan after March 31, 2018, although the applicable plan provisions and authority of the compensation committee will continue as to any then outstanding awards, including the authority to amend outstanding options or other awards to the extent permitted by the 2008 plan.
Generally, we may not amend outstanding options and other awards without the consent of the holder if the amendment materially and adversely affects the holder.
Securities Underlying Awards
The closing price of our common shares on March 20, 2008, as set forth on the Wall Street Journal website (www.online.wsj.com), was $36.02 per share. We plan to register our common shares available for issuance under the 2008 plan with the Securities and Exchange Commission under the Securities Act of 1933, prior to the time that we issue any shares under the 2008 plan.
The compensation committee has not granted any awards under the 2008 plan subject to shareholder approval of the 2008 plan.
Non-Exclusive Plan
The 2008 plan does not limit the authority of the compensation committee to grant awards or authorize any other compensation, with or without reference to our common shares, under any other plan or authority. However, under the rules of the New York Stock Exchange, with limited exceptions, we are not permitted to make awards under any equity compensation arrangement which has not been approved by you. We may currently only make equity compensation awards to our employees pursuant to the 2000 plan.
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Other Specific Benefits
The grant of awards under the 2008 plan in the future and the nature of any such awards are subject to the compensation committees discretion. While the number, amount and type of awards to be received by or allocated to eligible employees under the 2008 plan cannot be determined specifically, we expect to make grants similar to those made under the 2000 plan. For information regarding 2007 award grants under the 2000 plan, refer to the Grants of Plan-Based Awards in 2007 table above.
How do the terms of the 2008 plan differ from the terms of the 2000 plan?
The terms of the two plans are substantially similar except:
What is the federal income tax treatment of awards under the 2008 plan?
We summarize the federal income tax consequences of the 2008 plan under current federal law based upon general tax principles applicable to the 2008 plan. We do not intend this summary to be exhaustive or to constitute tax advice to any shareholder. Among other considerations, we do not describe the deferred compensation provisions of Section 409A of the Internal Revenue Code to the extent an award is subject to and does not satisfy those rules, nor do we describe state or local tax consequences that may be applicable to a shareholder.
We are generally entitled to deduct, and the participant recognizes taxable income in an amount equal to, the difference between the option price and the fair market value of the shares at the time of exercise of a nonqualified stock option. With respect to incentive stock options, we are generally not entitled to a deduction nor does the participant recognize income, either at the time of grant or exercise or (provided the participant holds the shares at least two years after grant and one
48
year after exercise) at any later time, although the participant may be subject to the U.S. federal alternative minimum tax. Rather, the participant receives capital gains treatment on the difference between his or her basis and the ultimate sales price.
Restricted stock and stock units are taxed at the time of vesting, although employees may elect earlier taxation and convert future gains to capital gains. We will generally have a corresponding deduction at the time the participant recognizes income.
If an award is accelerated under the 2008 plan in connection with a change in control (as this term is used under the Internal Revenue Code), we may not be permitted to deduct the portion of the compensation attributable to the acceleration in excess of average annual base salary if that portion exceeds certain threshold limits under the Internal Revenue Code. Certain related excise taxes also may be triggered. Furthermore, if compensation attributable to awards is not performance-based within the meaning of Section 162(m) of the Internal Revenue Code, we may not be permitted to deduct aggregate compensation to certain executive officers to the extent it exceeds $1,000,000 in any tax year.
What securities have we authorized for issuance under equity compensation plans?
We have made stock awards to our executive officers and managers under the 2000 plan. We have also made stock awards to our non-employee directors under the 2003 Non-Employee Directors Stock Plan. We provide information regarding the securities which have been issued and which are available for issuance under these plans in the table set forth below as of December 31, 2007. This table does not include any common shares that may be issued under our 401(k) plan.
SECURITIES AUTHORIZED FOR ISSUANCE UNDER EQUITY COMPENSATION PLANS
(c)(1) | |||||
Number of securities | |||||
(a)(1) | (b) | remaining available for | |||
Number of securities | Weighted-average | future issuance under equity | |||
to be issued upon exercise of | exercise price of | compensation plans | |||
outstanding options, | outstanding options, | (excluding securities | |||
Plan category | warrants and rights | warrants and rights | reflected in column (a)) | ||
Equity compensation | |||||
plans approved by | |||||
security holders | 469,390 | $29.54 | 247,500 | ||
Equity compensation | |||||
plans not approved by | |||||
security holders | - | - | |||
Total | 469,390 | $29.54 | 247,500 | ||
(1) Amounts shown are for options granted
only. We granted 62,689 restricted stock units to employees and directors as of
December 31, 2007. We may not grant restricted stock units with respect to more
than 118,000 of our common shares under the 2003 Non-Employee Directors Stock
Plan.
____________________
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PROPOSAL 3: RATIFICATION OF AUDITORS PROPOSAL
The audit and finance committee has appointed PricewaterhouseCoopers LLP as our independent registered public accounting firm for the year ended December 31, 2008, subject to reconsideration if our shareholders do not ratify this appointment. We expect representatives of PricewaterhouseCoopers LLP to attend the 2008 annual meeting. They will have an opportunity to make a statement at the 2008 annual meeting, if they desire to do so. They will also be available to respond to appropriate questions from you if you attend the 2008 annual meeting.
What are the audit and finance committees pre-approval policies and procedures?
The audit and finance committee adopted a policy statement on February 2, 2004 regarding the approval of audit, audit-related, tax and other services provided by our registered public accounting firm. This policy statement specifies guidelines and procedures we will use to assist us in maintaining the independence of our registered public accounting firm and complying with Sections 201 and 202 of the Sarbanes-Oxley Act of 2002 and the related rules and regulations promulgated by the Securities and Exchange Commission. The audit and finance committee administers this policy statement. The policy statement established the four categories of permitted services described below, the reporting procedure for each category of permitted services, prohibited services and the pre-approval process we use for each category of permitted service.
The audit and finance committee has reviewed the advisability and acceptability of utilizing our external auditor, PricewaterhouseCoopers LLP, for non-audit services. In reviewing this matter, the committee focused on the ability of our external auditor to maintain its independence. Based on input from management and the committees review of procedures established by PricewaterhouseCoopers LLP, the committee finds that it is both advisable and acceptable to employ our external auditor for certain limited non-audit services from time-to-time.
Principal Accounting Fees and Services
We have estimated the aggregate fees billed or we expect to be billed to us by PricewaterhouseCoopers LLP for the years ended December 31, 2007 and 2006 as follows:
Type of Fee | 2006 | 2007 |
Audit Fees | $1,145,846 | $1,203,147 |
Audit-Related Fees | - | - |
Tax Fees | 317,945 | 350,846 |
All Other Fees | - | - |
Total | $1,463,791 | $1,553,993 |
Audit Fees
Audit fees represent the aggregate fees billed, or which we expect we will be billed, for professional services rendered in connection with the audit of our annual financial statements, a review of our financial statements included in our Form 10-Qs filed with the Securities and Exchange Commission and services normally provided by our accountants in connection with statutory or regulatory filings and engagements. In 2007, audit fees also include $443,690 for attestation services rendered in connection with the Sarbanes-Oxley Act of 2002 and out-of-pocket expenses incurred in providing audit services.
Audit-Related Fees
Audit-related fees represent the aggregate fees billed, or which we expect we will be billed, for assurance and related services that were reasonably related to the performance of the audit or
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review of our financial statements and are not included in audit fees. On a quarterly basis, the audit and finance committee pre-approves a specific quarterly limit on the amount of audit related fees for non-audit services. Management is also required to report the specific engagements to the committee and obtain specific pre-approval from the committee. All fees listed above have been pre-approved by the audit and finance committee.
Tax Fees
Tax fees represent the aggregate fees billed, or which we expect we will be billed, for professional services for tax compliance, tax advice and tax planning, including tax return review, review of tax laws and regulations and cases and other support in connection with complying with federal and state tax reporting and payment requirements.
All Other Fees
We have not been billed and do not expect to be billed for other products or services not included in the categories discussed above.
OTHER MATTERS
Our management knows of no business, other than that mentioned above, to be transacted at the 2008 annual meeting. Unless otherwise instructed, the named proxies intend to vote in favor of any proposal to adjourn the 2008 annual meeting to enable management to continue to solicit proxies in favor of any proposal set forth in this proxy statement that has not obtained the requisite vote in favor of the proposal on the date of the 2008 annual meeting, and in accordance with their judgment on any other matter that may properly come before the 2008 annual meeting.
OBTAINING ADDITIONAL INFORMATION FROM US
This proxy statement incorporates by reference certain information from our financial statement footnotes in our Form 10-K for the year ended December 31, 2007. We undertake, on written or oral request, to provide you (or a beneficial owner of our securities entitled to vote), without charge, a copy of our annual report on Form 10-K for the year ended December 31, 2007 as filed with the Securities and Exchange Commission, including our financial statements and schedules. You should address your requests to the corporate secretary at American States Water Company, 630 East Foothill Boulevard, San Dimas, California 91773, telephone number 909-394-3600.
We also undertake, upon written or oral request, to deliver promptly a separate copy of this proxy statement to a security holder at a shared address to which a single copy of this proxy statement was delivered. If you share an address with another shareholder and wish to receive a single copy of this proxy statement, instead of multiple copies, you may direct this request to us at the address or telephone number listed above.
You may also visit our website at http://www.aswater.com to view the charters of our audit and finance committee, nominating and governance committee and compensation committee. We also provide a copy of our code of conduct and guidelines on significant governance issues on this website. You can find this information on our website by clicking on Investors and then clicking on Governance. You may also request a copy of our code of conduct and guidelines on significant governance issues and the charters of our audit and finance committee, nominating and governance committee and compensation committee from us at the address set forth above.
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ATTACHMENT I
AMERICAN STATES WATER COMPANY
2008
STOCK INCENTIVE PLAN
(Effective April
1, 2008)
TABLE OF CONTENTS
1. | THE PLAN | 1 | |
1.1 | Purpose | 1 | |
1.2 | Administration and Authorization; Power and Procedure | 1 | |
1.3 | Participation | 3 | |
1.4 | Shares Available for Awards; Share Limits | 3 | |
1.5 | Grant of Awards | 3 | |
1.6 | Award Period | 4 | |
1.7 | Limitations on Exercise and Vesting of Awards | 4 | |
1.8 | No Transferability; Limited Exception to Transfer Restrictions | 4 | |
2. | OPTIONS | 5 | |
2.1 | Grants | 5 | |
2.2 | Option Price | 5 | |
2.3 | Limitations on Grant and Terms of Incentive Stock Options | 5 | |
2.4 | Limits on 10% Holders | 6 | |
3. | RESTRICTED STOCK AWARDS | 6 | |
3.1 | Grants | 6 | |
3.2 | Restrictions | 6 | |
3.3 | Return to the Corporation | 7 | |
4. | STOCK UNIT AWARDS | 7 | |
4.1 | Grants | 7 | |
4.2 | Payouts | 7 | |
4.3 | Non-Transferability | 7 | |
4.4 | Dividend Equivalent Rights | 7 | |
4.5 | Cancellation of Restricted Stock Units | 8 | |
5. | OTHER PROVISIONS | 8 | |
5.1 | Rights of Eligible Employees, Participants and Beneficiaries | 8 | |
5.2 | Adjustments; Acceleration | 8 | |
5.3 | Effect of Termination of Service on Awards | 10 | |
5.4 | Compliance with Laws | 11 | |
5.5 | Tax Matters | 12 | |
5.6 | Plan Amendment, Termination and Suspension | 12 |
5.7 | Privileges of Stock Ownership | 13 | |
5.8 | Effective Date of the Plan | 13 | |
5.9 | Term of the Plan | 13 | |
5.10 | Governing Law/Construction/Severability | 13 | |
5.11 | Captions | 13 | |
5.12 | Stock-Based Awards in Substitution for Stock Options or Awards Granted by Other Corporation | 14 | |
5.13 | Non-Exclusivity of Plan | 14 | |
5.14 | No Corporate Action Restriction | 14 | |
5.15 | Other Company Benefit and Compensation Program | 14 | |
6. | DEFINITIONS | 15 | |
6.1 | Definitions | 15 |
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AMERICAN STATES WATER COMPANY
2008
STOCK INCENTIVE PLAN
(Effective April
1, 2008)
THE PLAN
1.1 Purpose
The purpose of this Plan is to promote the success of the Company by providing an additional means through the grant of Awards to attract, motivate, retain and reward key employees, including officers, whether or not directors, of the Company with awards and incentives for high levels of individual performance and improved financial performance of the Company. Capitalized terms are defined in Article 6.
1.2 Administration and Authorization; Power and Procedure.
(a) Committee. This Plan shall be administered by and all Awards to Eligible Employees shall be authorized by the Committee. Action of the Committee with respect to the administration of this Plan shall be taken pursuant to a majority vote or by written consent of its members. With respect to Awards intended to satisfy the requirements of performance-based compensation under Section 162(m) of the Code, this Plan shall be administered by a committee consisting solely of two or more outside directors (as this requirement is applied under Section 162(m) of the Code); provided, however, that the failure to satisfy such requirement shall not affect the validity of the action of any committee otherwise duly authorized and acting in the matter. Award grants, and transactions in or involving Awards, intended to be exempt under Rule 16b-3 under the Exchange Act must be duly and timely authorized by the Board or a committee consisting solely of two or more non-employee directors (as this requirement is applied under Rule 16b-3 promulgated under the Exchange Act). To the extent required by any applicable listing agency, this Plan shall be administered by a committee composed entirely of independent directors (within the meaning of the applicable listing agency).
(b) Plan Awards; Interpretation; Powers of Committee. Subject to the express provisions of this Plan, the Committee shall have the authority:
(i) to determine eligibility and, from among those persons determined to be eligible, the particular Eligible Employees who will receive an Award;
(ii) to grant Awards to Eligible Employees, determine the price at which securities will be offered or awarded and the number of securities to be offered or awarded to any of such persons, and determine the other specific terms and conditions of such Awards consistent with the express limits of this Plan, and establish the installments (if any) in which such Awards shall become exercisable or shall vest (which may include, without limitation, performance and/or time-based schedules), or determine that no delayed exercisability or vesting is required, and establish the events of termination or reversion of such Awards;
(iii) to approve the forms of Award Agreements (which need not be identical either as to type of Award or among Participants);
(iv) to construe and interpret this Plan and any agreements defining the rights and obligations of the Company and Participants under this Plan, further define the terms used in this Plan, and prescribe, amend and rescind rules and regulations relating to the administration of this Plan or the Awards granted under this Plan;
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(v) to cancel, modify, or waive the Corporations rights with respect to, or modify, discontinue, suspend, or terminate any or all outstanding Awards held by Eligible Employees, subject to any required consent under Section 5.6;
(vi) to accelerate or extend the vesting or exercisability or extend the term of any or all such outstanding Awards (in the case of Options, within the original term of such Awards under Section 1.6), subject to Section 5.3;
(vii) to adjust the number of shares of Common Stock subject to any Award, adjust the price of any or all outstanding Awards or otherwise previously imposed terms and conditions, in such circumstances as the Committee may deem appropriate, in each case subject to Sections 1.4 and 5.6, and provided that in no case (except due to an adjustment contemplated by Section 5.2 or any repricing that may be approved by shareholders) shall such an adjustment constitute a repricing (by amendment, substitution, cancellation and regrant, exchange or other means) of the per share exercise or base price of any Option;
(viii) to determine the date of grant of an Award, which may be a designated date after but not before the date of the Committees action (unless otherwise designated by the Committee, the date of grant of an Award shall be the date upon which the Committee took the action granting the Award);
(ix) to determine whether, and the extent to which, adjustments are required pursuant to Section 5.2 hereof and authorize the termination, conversion, substitution or succession of Awards upon the occurrence of an event of the type described in Section 5.2;
(x) to determine the Fair Market Value of the Common Stock of Awards under this Plan from time to time and/or the manner in which such value will be determined; and
(xi) to make all other determinations and take such other action as contemplated by this Plan or as may be necessary or advisable for the administration of this Plan and the effectuation of its purposes.
(c) Binding Determinations/Liability Limitation. Any action taken by, or inaction of, the Corporation, any Subsidiary, the Board or the Committee relating or pursuant to this Plan and within its authority hereunder or under applicable law shall be within the absolute discretion of that entity or body and shall be conclusive and binding upon all persons. Neither the Board nor any Committee, nor any member thereof or person acting at the direction thereof, shall be liable for any act, omission, interpretation, construction or determination made in good faith in connection with this Plan (or any Award made under this Plan), and all such persons shall be entitled to indemnification and reimbursement by the Company in respect of any claim, loss, damage or expense (including, without limitation, attorneys fees) arising or resulting therefrom to the fullest extent permitted by law and/or under any directors and officers liability insurance coverage that may be in effect from time to time.
(d) Reliance on Experts. In making any determination or in taking or not taking any action under this Plan, the Committee or the Board, as the case may be, may obtain and may rely upon the advice of experts, including employees and professional advisors to the Corporation. No director, officer or agent of the Company shall be liable for any such action or determination taken or made or omitted in good faith.
(e) Delegation. The Committee may delegate ministerial, non-discretionary functions to individuals who are officers or employees of the Company or to third parties.
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1.3 Participation
Awards may be granted by the Committee only to those persons that the Committee determines to be Eligible Employees. An Eligible Employee, who has been granted an Award may, if otherwise eligible, be granted additional Awards if the Committee shall so determine.
1.4 Shares Available for Awards; Share Limits.
(a) Shares Available. Subject to the provisions of Section 5.2, the capital stock that may be delivered under this Plan shall be shares of the Corporations authorized but unissued Common Stock. The shares may be delivered for any lawful consideration.
(b) Share Limits. The maximum number of shares of Common Stock that may be delivered pursuant to Awards granted to Eligible Employees under this Plan (the Share Limit) is equal to the sum of the following: (i) 1,100,000 shares of Common Stock, plus (ii) the number of shares of Common Stock available for additional award grant purposes under the Corporations 2000 Stock Incentive Plan (the 2000 Plan) on March 31, 2011 that are in excess of the number of shares of Common Stock then subject to outstanding awards granted under the 2000 Plan reduced by the number of shares that, at any time after March 21, 2008 are withheld to satisfy tax withholding obligations under the 2000 Plan and the number of shares that at any time after March 21, 2008 are subject to or underlie awards that expire or for any reason are cancelled, terminated or forfeited, or fail to vest or for any other reason are not paid or delivered under the 2000 Plan. Shares issued in respect of any Full-Value Award granted under this Plan shall be counted against the foregoing Share Limit as 2.45 shares for every one share actually issued in connection with such Award. (For example, if an Award of 100 Restricted Stock shares are granted under this Plan, 245 shares shall be charged against the Share Limit in connection with that Award.) For this purpose, a Full-Value Award means any Award under this Plan that is not an Option. The following limits also apply with respect to Awards granted under this Plan:
(1) The maximum number of shares of Common Stock that may be delivered pursuant to Options qualified as Incentive Stock Options granted under this Plan is 187,500 shares.
(2) The maximum number of shares of Common Stock subject to those Options that are granted during any calendar year to any individual under this Plan is 50,000 shares.
(c) Share Reservation; Replenishment and Reissue of Unvested Awards. No Award may be granted under this Plan unless, on the date of grant, the sum of (i) the maximum number of shares issuable at any time pursuant to such Award, plus (ii) the number of shares that have previously been issued pursuant to Awards granted under this Plan, plus (iii) the maximum number of shares that may be issued at any time after such date of grant pursuant to Awards that are outstanding on such date, does not exceed the Share Limit. Shares that are subject to or underlie Awards which expire or for any reason are cancelled or terminated, are forfeited, fail to vest, or for any other reason are not paid or delivered under this Plan shall not be available for subsequent Awards under the Plan. Shares that are withheld by the Corporation to satisfy the tax withholding obligations related to the Award shall not be available for subsequent Awards under this Plan. Except as limited by law, if an Award is or may be settled only in cash, such Award need not be counted against any of the limits under this Section 1.4.
1.5 Grant of Awards.
Subject to the express provisions of this Plan, the Committee shall determine the number of shares of Common Stock subject to each Award and the price (if any) to be paid for the shares or the Award. Each Award shall be evidenced by an Award Agreement signed by the Corporation and, if required by the Committee, by the Participant.
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The Award Agreement shall set forth the material terms and conditions of the Award established by the Committee consistent with the specific provisions of this Plan.
1.6 Award Period.
Each Award and all executory rights or obligations under the related Award Agreement shall expire on such date (if any) as shall be determined by the Committee, but in the case of Options not later than ten (10) years after the Award Date.
1.7 Limitations on Exercise and Vesting of Awards.
(a) Provisions for Exercise. Unless the Committee otherwise expressly provides, no Award shall be exercisable or shall vest until at least six months after the initial Award Date, and once exercisable an Award shall remain exercisable until the expiration or earlier termination of the Award.
(b) Procedure. Any exercisable Award shall be deemed to be exercised when the Secretary of the Corporation receives written notice of such exercise from the Participant, together with any required payment made in accordance with Section 2.2.
(c) Fractional Shares/Minimum Issue. Fractional share interests shall be disregarded, but may be accumulated. The Committee, however, may determine in the case of Eligible Employees that cash, other securities, or other property will be paid or transferred in lieu of any fractional share interests. No fewer than 100 shares may be purchased on exercise of any Award at one time unless the number purchased is the total number at the time available for purchase under the Award.
1.8 No Transferability; Limited Exception to Transfer Restrictions.
(a) Limit On Exercise and Transfer. Unless otherwise expressly provided in (or pursuant to) this Section 1.8, by applicable law and by the Award Agreement, as the same may be amended, (i) all Awards are non-transferable and shall not be subject in any manner to sale, transfer, anticipation, alienation, assignment, pledge, encumbrance or charge; (ii) Awards shall be exercised only by the Participant; and (iii) amounts payable or shares issuable pursuant to an Award shall be delivered only to (or for the account of) the Participant.
(b) Exceptions. The Committee may permit Awards to be exercised by and paid only to certain persons or entities related to the Participant, including but not limited to members of the Participants immediate family, or trusts or other entities whose beneficiaries or beneficial owners are members of the Participants immediate family, pursuant to such conditions and procedures as the Committee may establish in writing. Any permitted transfer shall be (i) subject to compliance with applicable federal and state securities laws and (ii) subject to the condition that the Committee receive evidence satisfactory to it that the transfer is being made for essentially estate and/or tax planning purposes on a gratuitous or donative basis and without consideration (other than nominal consideration or in exchange for an interest in a qualified transferee). Notwithstanding the foregoing or anything to the contrary in Section 1.8(c), Incentive Stock Options and Restricted Stock Awards shall be subject to any and all additional transfer restrictions under the Code.
(c) Further Exceptions to Limits On Transfer. The exercise and transfer restrictions in Section 1.8(a) shall not apply to:
(i) transfers to the Corporation,
(ii) the designation of a beneficiary to receive benefits in the event of the Participants death or, if the Participant has died, transfers to or exercise by the
4
Participants beneficiary, or, in the absence of a validly designated beneficiary, transfers by will or the laws of descent and distribution,
(iii) subject to applicable limits on Incentive Stock Options, transfers to a family member (or former family member) pursuant to a domestic relations order if approved or ratified by the Committee,
(iv) if the Participant has suffered a disability, permitted transfers or exercises on behalf of the Participant by his or her legal representative, or
(v) the authorization by the Committee of cashless exercise procedures with third parties who provide financing for the purpose of (or who otherwise facilitate) the exercise of Awards consistent with applicable laws and the express authorization of the Committee.
2. OPTIONS.
2.1 Grants.
One or more Options may be granted under this Article to any Eligible Employee. Each Option granted shall be designated in the applicable Award Agreement, by the Committee as either an Incentive Stock Option, subject to Section 2.3, or a Non-Qualified Stock Option.
2.2 Option Price.
(a) Pricing Limits. The purchase price per share of the Common Stock covered by each Option shall be determined by the Committee at the time of the Award, but shall not be less than 100% (110% in the case of an Incentive Stock Option granted to a Participant described in Section 2.4) of the Fair Market Value of the Common Stock on the date of grant.
(b) Payment Provisions. The purchase price of any shares purchased on exercise of an Option granted under this Article shall be paid in full at the time of each purchase in one or a combination of the following methods: (i) in cash or by electronic funds transfer; (ii) by check payable to the order of the Corporation; (iii) by notice and third party payment in such manner as may be authorized by the Committee; or (iv) by the delivery of shares of Common Stock of the Corporation already owned by the Participant, provided, however, that the Committee may in its absolute discretion limit the Participants ability to exercise an Award by delivering such shares, and provided further that any shares delivered which were initially acquired upon exercise of a stock option must have been owned by the Participant at least six months as of the date of delivery. Shares of Common Stock used to satisfy the exercise price of an Option shall be valued at their Fair Market Value on the date of exercise and may not be used to increase the Share Limit.
2.3 Limitations on Grant and Terms of Incentive Stock Options.
(a) $100,000 Limit. To the extent that the aggregate Fair Market Value of stock with respect to which Incentive Stock Options first become exercisable by a Participant in any calendar year exceeds $100,000, taking into account both Common Stock subject to Incentive Stock Options under this Plan and stock subject to incentive stock options under all other plans of the Company, such options shall be treated as Nonqualified Stock Options. For this purpose, the Fair Market Value of the stock subject to Options shall be determined as of the date the Options were awarded. In reducing the number of Options treated as Incentive Stock Options to meet the $100,000 limit, the most recently granted Options shall be reduced first. To the extent a reduction of simultaneously granted Options is necessary to meet the $100,000 limit, the Committee may, in the manner and to the extent permitted by law,
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designate which shares of Common Stock are to be treated as shares acquired pursuant to the exercise of an Incentive Stock Option.
(b) Option Period. Each Option and all rights thereunder shall expire no later than 10 years after the Award Date.
(c) Other Code Limits. Incentive Stock Options may only be granted to Eligible Employees of the Corporation or a Subsidiary that satisfies the other eligibility requirements of the Code. There shall be imposed in any Award Agreement relating to Incentive Stock Options such other terms and conditions as from time to time are required in order that the Option be an incentive stock option as that term is defined in Section 422 of the Code.
2.4 Limits on 10% Holders.
No Incentive Stock Option may be granted to any person who, at the time the Option is granted, owns (or is deemed to own under Section 424(d) of the Code) shares of outstanding Common Stock possessing more than 10% of the total combined voting power of all classes of stock of the Corporation, unless the exercise price of such Option is at least 110% of the Fair Market Value of the stock subject to the Option and such Option by its terms is not exercisable after the expiration of five years from the date such Option is granted.
3. RESTRICTED STOCK AWARDS.
3.1 Grants.
The Committee may, in its discretion, grant one or more Restricted Stock Awards to any Eligible Employee. Each Restricted Stock Award Agreement shall specify the number of shares of Common Stock to be issued to the Participant, the date of such issuance, the consideration for such shares (but not less than the minimum lawful consideration under applicable state law) by the Participant, the extent (if any) to which and the time (if ever) at which the Participant shall be entitled to dividends, voting and other rights in respect of the shares prior to vesting, and the restrictions (which may be based on performance criteria, passage of time or other factors or any combination thereof) imposed on such shares and the conditions of release or lapse of such restrictions. Such restrictions shall not lapse earlier than six months after the Award Date, except to the extent the Committee may otherwise provide. Stock certificates evidencing shares of Restricted Stock pending the lapse of the restrictions (Restricted Shares) shall bear a legend making appropriate reference to the restrictions imposed hereunder and shall be held by the Corporation or by a third party designated by the Committee until the restrictions on such shares shall have lapsed and the shares shall have vested in accordance with the provisions of the Award and Section 1.7. Upon issuance of the Restricted Stock Award, the Participant may be required to provide such further assurance and documents as the Committee may require to enforce the restrictions.
3.2 Restrictions.
(a) Pre-Vesting Restraints. Except as provided in Section 3.1 and 1.8, Restricted Shares comprising any Restricted Stock Award may not be sold, assigned, transferred, pledged or otherwise disposed of or encumbered, either voluntarily or involuntarily, until the restrictions on such shares have lapsed and the shares have become vested.
(b) Dividend and Voting Rights. Unless otherwise provided in the applicable Award Agreement, a Participant receiving a Restricted Stock Award shall be entitled to cash dividend and voting rights for all shares issued even though they are not vested, provided that such rights shall terminate immediately as to any Restricted Shares which cease to be eligible for vesting.
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(c) Cash Payments. If the Participant shall have paid or received cash (including any dividends) in connection with the Restricted Stock Award, the Award Agreement shall specify whether and to what extent such cash shall be returned (with or without an earnings factor) as to any Restricted Shares which cease to be eligible for vesting.
3.3 Return to the Corporation.
Unless the Committee otherwise expressly provides, Restricted Shares that remain subject to restrictions at the time of termination of employment or are subject to other conditions to vesting that have not been satisfied by the time specified in the applicable Award Agreement shall not vest and shall be returned to the Corporation in such manner and on such terms as the Committee shall therein provide.
4. STOCK UNIT AWARDS
4.1 Grants.
The Committee may, in its discretion, (a) authorize and grant to any Eligible Employee a Stock Unit Award, (b) credit to any Eligible Employee Stock Units, (c) permit an Eligible Employee to irrevocably elect to defer by means of Stock Units or receive in Stock Units all or a portion of any Award hereunder, or (d) grant Stock Units in lieu of, in exchange for, in respect of, or in addition to any other compensation or Award under this Plan. The specific terms, conditions, and provisions relating to each Stock Unit grant or election, including the applicable vesting and payout provisions of the Stock Units and the form of payment to be made at or following the vesting thereof, shall be set forth in or pursuant to the applicable Award Agreement and any relevant Company bonus, performance or other service or deferred compensation plan, in form substantially as approved by the Committee, in each case subject to compliance with Section 409A of the Code.
4.2 Payouts.
Subject to compliance with Section 409A of the Code, the Committee in the applicable Stock Unit Award Agreement or other Award Agreement or the relevant Company deferred compensation plan may permit the Eligible Employee to elect the form and time of payout of vested Stock Units on such conditions or subject to such procedures as the Committee may impose, and may permit Stock Unit offsets or other provision for payment of any applicable taxes that may be due on the crediting, vesting or payment in respect of the Stock Units.
4.3 Non-Transferability.
Rights in respect of Stock Unit Awards may not be sold, pledged, assigned, hypothecated, transferred, or otherwise disposed of or encumbered, either voluntarily or involuntarily, other than by will or the laws of descent or distribution.
4.4 Dividend Equivalent Rights.
In its discretion, the Committee may grant to any Eligible Employee Dividend Equivalent Rights concurrently with the grant of any Stock Unit Award, on such terms as set forth by the Committee in the Stock Unit Agreement or other applicable Award Agreement. Dividend Equivalent Rights shall be based on all or part of the amount of dividends declared on shares of Common Stock and shall be credited as of dividend payment dates, during the period between the date of grant (or such later date as the Committee may set in the Award Agreement) and the date the Stock Unit Award expires (or such earlier date as the Committee may set in the Award Agreement), as determined by the Administrator. Dividend Equivalent Rights shall be payable in cash or shares at the same time as the Stock Units to which they relate, and may be subject to such conditions, as may be determined by the Administrator.
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4.5 Cancellation of Restricted Stock Units.
Unless the Committee otherwise expressly provides, Restricted Stock Units that remain subject to conditions to vesting at the time of termination of employment or service or are subject to other conditions to vesting that have not been satisfied by the time specified in the applicable Award Agreement shall not vest and shall be cancelled, unless the Committee otherwise provides in or by amendment to the applicable terms of the Award.
5. OTHER PROVISIONS
5.1 Rights of Eligible Employees, Participants and Beneficiaries.
(a) Employment Status. Status as an Eligible Employee shall not be construed as a commitment that any Award will be made under this Plan to an Eligible Employee or to Eligible Employees generally.
(b) No Employment Contract. Nothing contained in this Plan (or in any other documents under this Plan or in any Award) shall confer upon any Eligible Employee or Participant any right to continue in the employ or other service of the Company, constitute any contract or agreement of employment or other service or affect an employees status as an employee at will, nor shall interfere in any way with the right of the Company to change a persons compensation or other benefits, or to terminate his or her employment or other service, with or without cause. Nothing in this Section, however, is intended to adversely affect any express independent right of such person under a separate employment or service contract other than an Award Agreement.
(c) Plan Not Funded. Awards payable under this Plan shall be payable in shares or from the general assets of the Corporation, and (except as provided in Section 1.4(c)) no special or separate reserve, fund or deposit shall be made to assure payment of such Awards. No Participant, Beneficiary or other person shall have any right, title or interest in any fund or in any specific asset (including shares of Common Stock, except as expressly otherwise provided) of the Company by reason of any Award hereunder. Neither the provisions of this Plan (or of any related documents), nor the creation or adoption of this Plan, nor any action taken pursuant to the provisions of this Plan shall create, or be construed to create, a trust of any kind or a fiduciary relationship between the Company and any Participant, Beneficiary or other person. To the extent that a Participant, Beneficiary or other person acquires a right to receive payment pursuant to any Award hereunder, such right shall be no greater than the right of any unsecured general creditor of the Company.
5.2 Adjustments; Acceleration.
(a) Adjustments.
(1) Upon (or, as may be necessary to effect the adjustment, immediately prior to): any reclassification, recapitalization, stock split (including a stock split in the form of a stock dividend) or reverse stock split; any merger, combination, consolidation, or other reorganization; any spin-off, split-up or similar extraordinary dividend distribution in respect of the Common Stock; or any exchange of Common Stock or other securities of the Corporation, or any similar, unusual or extraordinary corporate transaction in respect of the Common Stock; then the Committee shall equitably and proportionately adjust (1) the number and type of shares of Common Stock (or other securities) that thereafter may be made the subject of Awards (including the specific share limits, maximums and numbers of shares set forth elsewhere in this Plan), (2) the number, amount and type of shares of Common Stock (or other securities or property) subject to any outstanding Awards, (3) the grant, purchase or exercise price of any outstanding Awards, and/or (4) the securities, cash or other property deliverable upon
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exercise or payment of any outstanding Awards, in each case to the extent necessary to preserve (but not increase) the level of incentives intended by the Plan and the then-outstanding Awards.
Unless otherwise expressly provided in the applicable Award Agreement, upon (or, as may be necessary to effect the adjustment, immediately prior to) any event or transaction described in the preceding paragraph or a sale of all or substantially all of the business or assets of the Corporation as an entirety, the Committee shall equitably and proportionately adjust the performance standards applicable to any then-outstanding performance-based Awards to the extent necessary to preserve (but not increase) the level of incentives intended by the Plan and the then-outstanding performance-based Awards.
It is intended that, if possible, any adjustments contemplated by the preceding two paragraphs be made in a manner that satisfies applicable legal, tax (including, without limitation and as applicable in the circumstances, Section 424 of the Code, Section 409A of the Code and Section 162(m) of the Code) and accounting (so as to not trigger any charge to earnings with respect to such adjustment) requirements.
Without limiting the generality of Section 1.2, any good faith determination by the Committee as to whether an adjustment is required under the circumstances pursuant to this Section 5.2(a)(1), and the extent and nature of any such adjustment, shall be conclusive and binding on all persons.
(2) Corporate Transactions-Assumption or Termination of Awards. Upon the occurrence of any of the following: any merger, combination, consolidation, or other reorganization; any exchange of Common Stock or other securities of the Corporation; a sale of all or substantially all the business, stock or assets of the Corporation; a dissolution of the Corporation; or any other event in which the Corporation does not survive (or does not survive as a public company in respect of its Common Stock); then the Committee may make provision for a cash payment in settlement of, or for the assumption, substitution or exchange of any or all outstanding share-based Awards or the cash, securities or property deliverable to the holder of any or all outstanding share-based Awards, based upon, to the extent relevant under the circumstances, the distribution or consideration payable to holders of the Common Stock upon or in respect of such event.
The Committee may adopt such valuation methodologies for outstanding Awards as it deems reasonable in the event of a cash or property settlement and, in the case of Options or similar rights, but without limitation on other methodologies, may base such settlement solely upon the excess if any of the per share amount payable upon or in respect of such event over the exercise or base price of the Award.
In any of the events referred to in this Section 5.2(a)(2), the Committee may take such action contemplated by this Section 5.2(a)(2) prior to such event (as opposed to on the occurrence of such event) to the extent that the Committee deems the action necessary to permit the participant to realize the benefits intended to be conveyed with respect to the underlying shares.
Without limiting the generality of Section 1.2, any good faith determination by the Committee pursuant to this Section 5.2(a)(2) shall be conclusive and binding on all persons.
(b) Possible Early Termination of Accelerated Awards. If any Option or other right to acquire Common Stock under this Plan has been fully accelerated as required or permitted by Section 5.2(c) but is not exercised prior to (1) a dissolution of the Company, or (2) an event described in Section 5.2(a) that the Company does not survive, or (3) the consummation of an event described in Section 5.2(a)
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involving a Change in Control Event approved by the Board, such Option or right shall terminate, subject to any provision that has been expressly made by the Board or the Committee, through a plan of reorganization or otherwise, for the survival, substitution, assumption, exchange or other settlement of such Option or right.
(c) Acceleration of Awards Upon Change in Control. Unless prior to a Change in Control Event the Committee determines that, upon its occurrence, benefits under any or all Awards shall not be accelerated or determines that only certain or limited benefits under any or all Awards shall be accelerated and the extent to which they shall be accelerated, and/or establishes a different time in respect of such Change in Control Event for such acceleration, then upon the occurrence of a Change in Control Event:
(1) Each Option shall become immediately exercisable, and
(2) Restricted Stock shall immediately vest free of restrictions, and
(3) Restricted Stock Units shall immediately vest free of restrictions and become payable.
The Committee may override the limitations on acceleration in this Section 5.2(c) by express provision in the Award Agreement and may accord any Eligible Employee a right to refuse any acceleration, whether pursuant to the Award Agreement or otherwise, in such circumstances as the Committee may approve. Any acceleration of Awards shall comply with applicable legal requirements and, if necessary to accomplish the purposes of the acceleration or if the circumstances require, may be deemed by the Committee to occur (subject to Section 5.2(d)) a limited period of time not greater than 30 days before the event. Without limiting the generality of the foregoing, the Committee may deem an acceleration to occur immediately prior to the applicable event and/or reinstate the original terms of an Award if an event giving rise to acceleration does not occur. Notwithstanding the foregoing, an Award shall not be accelerated and/or become payable pursuant to this Section 5.2(c) to the extent that such acceleration and/or payment would cause the holder of such Award to be subject to additional tax under Section 409A of the Code with respect to such Award.
(d) Possible Rescission of Acceleration. If the vesting of an Award has been accelerated expressly in anticipation of an event or upon shareholder approval of an event and the Committee or the Board later determines that the event will not occur, the Committee may rescind the effect of the acceleration as to any then outstanding and unexercised or otherwise unvested Awards.
(e) Acceleration Upon Termination of Service Following a Change in Control. If any Participants employment is terminated by the Company upon or within one year after a Change in Control Event, and the termination is not the result of death, Total Disability, Retirement or a termination for Cause, then, subject to the other provisions of this Section 5.2 (including without limitation Section 5.2(b) and Section 5.4), all outstanding Options and other Awards held by the Participant shall be deemed fully vested immediately prior to the Severance Date and Stock Units shall become payable upon such Severance Date (or, to the extent applicable under Section 409A, upon the date that is six months after such Severance Date), unless the Award Agreement specifies a different result in the case of a Change in Control Event. Notwithstanding the foregoing, an Award shall not be accelerated and/or become payable pursuant to this Section 5.2(e) to the extent that such acceleration and/or payment would cause the holder of such Award to be subject to additional tax under Section 409A of the Code with respect to such Award.
5.3 Effect of Termination of Service on Awards.
(a) General. The Committee shall establish the effect of a termination of employment on the rights and benefits under each Award under this Plan and in so doing may make distinctions based upon the cause of termination.
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(b) Options - Resignation or Dismissal. If the Participants employment by the Company terminates for any reason (the date of such termination being referred to as the Severance Date) other than Retirement, Total Disability or death, or for Cause (as determined in the discretion of the Committee), the Participant shall have, unless otherwise provided in the Award Agreement and subject to earlier termination pursuant to or as contemplated by Section 1.6 or 5.2, three months after the Severance Date to exercise any Option to the extent it shall have become exercisable on the Severance Date. In the case of a termination for Cause, the Option shall terminate on the Severance Date. In other cases, the Option, to the extent not exercisable on the Severance Date, shall terminate.
(c) Options - Death or Disability. If the Participants employment by the Company terminates as a result of Total Disability or death, the Participant, Participants Personal Representative or his or her Beneficiary, as the case may be, shall have, unless otherwise provided in the Award Agreement and subject to earlier termination pursuant to or as contemplated by Section 1.6 or 5.2, until 12 months after the Severance Date to exercise any Option to the extent it shall have become exercisable by the Severance Date. Any Option to the extent not exercisable on the Severance Date shall terminate.
(d) Options - Retirement. If the Participants employment by the Company terminates as a result of Retirement, the Participant, Participants Personal Representative or his or her Beneficiary, as the case may be, shall have, unless otherwise provided in the Award Agreement and subject to earlier termination pursuant to or as contemplated by Section 1.6 or 5.2, until 12 months after the Severance Date to exercise any Option to the extent it shall have become exercisable by the Severance Date. The Option, to the extent not exercisable on the Severance Date, shall terminate.
(e) Events Not Deemed Terminations of Service. Unless Company policy or the Committee otherwise provides, the employment relationship shall not be considered terminated in the case of (i) sick leave, (ii) military leave, or (iii) any other leave of absence authorized by the Company or the Committee; provided that unless reemployment upon the expiration of such leave is guaranteed by contract or law, such leave is for a period of not more than 90 days. In the case of any Eligible Employee on an approved leave of absence, continued vesting of the Award while on leave from the employ of the Company shall be suspended, unless the Committee otherwise provides or applicable law otherwise requires. In no event shall an Award be exercised after the expiration of the term set forth in the Award Agreement.
(f) Effect of Change of Subsidiary Status. For purposes of this Plan and any Award, if an entity ceases to be a Subsidiary a termination of employment shall be deemed to have occurred with respect to each Eligible Employee in respect of the Subsidiary who does not continue as an Eligible Employee in respect of another entity within the Company.
(g) Committee Discretion. Notwithstanding the foregoing provisions of this Section 5.3, in the event of, or in anticipation of, a termination of employment with the Company for any reason, other than discharge for Cause, the Committee may, in its discretion, increase the portion of the Participants Option available to the Participant, or Participants Beneficiary or Personal Representative, as the case may be, or, subject to the provisions of Section 1.6, extend the exercisability period upon such terms as the Committee shall determine and expressly set forth in or by amendment to the Award Agreement; provided, however, that in no event shall any such extension of the exercisability period extend such period beyond the earlier of the following dates: (i) the latest date the Option could have expired by its original terms or (ii) the 10th anniversary of the Award Date.
5.4 Compliance with Laws.
This Plan, the granting and vesting of Awards under this Plan, the offer, issuance and delivery of shares of Common Stock and/or the payment of money under this Plan or under Awards are subject to compliance with all applicable federal and state laws, rules and regulations (including but not limited to state and federal securities law) and to such approvals by any listing, regulatory or governmental
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authority as may, in the opinion of counsel for the Company, be necessary or advisable in connection therewith. The person acquiring any securities under this Plan will, if requested by the Company, provide such assurances and representations to the Company as the Committee may deem necessary or desirable to assure compliance with all applicable legal and accounting requirements.
5.5 Tax Matters.
(a) Provision for Tax Withholding or Offset. Upon any exercise, vesting, or payment of any Award or upon the disposition of shares of Common Stock acquired pursuant to the exercise of an Incentive Stock Option prior to satisfaction of the holding period requirements of Section 422 of the Code, the Company shall have the right at its option to (i) require the Participant (or Personal Representative or Beneficiary, as the case may be) to pay or provide for payment of the minimum amount of any taxes which the Company may be required to withhold with respect to such Award event or payment or (ii) deduct from any amount payable in cash the minimum amount of any taxes which the Company may be required to withhold with respect to such cash payment. In any case where a tax is required to be withheld in connection with the delivery of shares of Common Stock under this Plan, the Committee may in its sole discretion (subject to Section 5.4) grant (either at the time of the Award or thereafter) to the Participant the right to elect, pursuant to such rules and subject to such conditions as the Committee may establish, to have the Corporation reduce the number of shares to be delivered by (or otherwise reacquire) the appropriate number of shares valued at their Fair Market Value, necessary to satisfy such minimum withholding obligation, determined in each case as of the trading day next preceding the applicable date of exercise, vesting or payment. In no event shall shares be withheld in excess of the minimum whole number required for tax withholding under applicable law.
5.6 Plan Amendment, Termination and Suspension.
(a) Board Authorization. The Board may, at any time, terminate or, from time to time, amend, modify or suspend this Plan, in whole or in part. No Awards may be granted during any suspension of this Plan or after termination of this Plan, but the Committee shall retain jurisdiction as to Awards then outstanding in accordance with the terms of this Plan.
(b) Shareholder Approval. To the extent then required by applicable law or any applicable listing agency or required under Sections 162, 422 or 424 of the Code to preserve the intended tax consequences of the Plan, or deemed necessary or advisable by the Board, any amendment to this Plan shall be subject to shareholder approval.
(c) Amendments to Awards. Without limiting any other express authority of the Committee under (but subject to) the express limits of this Plan, the Committee by agreement or resolution may waive conditions of or limitations on Awards to Participants that the Committee in the prior exercise of its discretion has imposed, without the consent of a Participant, and (subject to the requirements of Section 1.2(b) and 5.6(d)) may make other changes to the terms and conditions of Awards that do not affect in any manner materially adverse to the Participant, the Participants rights and benefits under an Award. Any amendment or other action that would constitute a repricing of an Award is subject to the limitations set forth in Section 1.2(b)(viii).
(d) Limitations on Amendments to Plan and Awards. No amendment, suspension or termination of this Plan or change affecting any outstanding Award shall, without written consent of the Participant, affect in any manner materially adverse to the Participant any rights or benefits of the Participant or obligations of the Company under any Award granted under this Plan prior to the effective date of such change. Changes contemplated by Section 5.2 shall not be deemed to constitute changes or amendments for purposes of this Section 5.6.
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5.7 Privileges of Stock Ownership.
Except as otherwise expressly authorized by the Committee or this Plan, a Participant shall not be entitled to any privilege of stock ownership as to any shares of Common Stock not actually delivered to and held of record by the Participant. No adjustment will be made for dividends or other rights as a shareholder for whom a record date is prior to such date of delivery.
5.8 Effective Date of the Plan.
This Plan is effective as of April 1, 2008. The Plan shall be submitted for and subject to shareholder approval no later than twelve months after the effective date.
5.9 Term of the Plan.
No Award will be granted under this Plan after March 31, 2018 (the termination date). Unless otherwise expressly provided in this Plan or in an applicable Award Agreement, any Award granted prior to the termination date may extend beyond such date, and all authority of the Committee with respect to Awards hereunder, including the authority to amend an Award, shall continue during any suspension of this Plan and in respect of Awards outstanding on the termination date.
5.10 Governing Law/Construction/Severability.
(a) Choice of Law. This Plan, the Awards, all documents evidencing Awards and all other related documents shall be governed by, and construed in accordance with the laws of the State of California.
(b) Severability. If a court of competent jurisdiction holds any provision invalid and unenforceable, the remaining provisions of this Plan shall continue in effect.
(c) Plan Construction.
(1) Rule 16b-3. It is the intent of the Corporation that the Awards and transactions permitted by Awards be interpreted in a manner that, in the case of Participants who are or may be subject to Section 16 of the Exchange Act, satisfies the applicable requirements for exemptions under Rule 16b-3. The exemption will not be available if the authorization of actions by any Committee of the Board with respect to such Awards does not satisfy the applicable conditions of Rule 16b-3. Notwithstanding the foregoing, the Corporation shall have no liability to any Participant for Section 16 consequences of Awards or events under Awards.
(2) Section 162(m). It is the further intent of the Company that (to the extent the Company or Awards under this Plan may be or become subject to limitations on deductibility under Section 162(m) of the Code), Options granted with an exercise or base price not less than Fair Market Value on the date of grant will qualify as performance-based compensation or otherwise be exempt from deductibility limitations under Section 162(m) of the Code, to the extent that the authorization of the Award (or the payment thereof, as the case may be) satisfies any applicable administrative requirements thereof.
5.11 Captions.
Captions and headings are given to the sections and subsections of this Plan solely as a convenience to facilitate reference. Such headings shall not be deemed in any way material or relevant to the construction or interpretation of this Plan or any provision thereof.
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5.12 Stock-Based Awards in Substitution for Stock Options or Awards Granted by Other Corporation.
Awards may be granted to Eligible Employees under this Plan in substitution for employee stock options, stock appreciation rights, restricted stock or other stock-based awards granted by other entities to persons who are or who will become Eligible Employees in respect of the Company, in connection with a distribution, merger or other reorganization by or with the granting entity or an affiliated entity, or the acquisition by the Company, directly or indirectly, or all or a substantial part of the stock or assets of the employing entity. The awards so granted need not comply with other specific terms of this Plan, provided the awards reflect only adjustments giving effect to the assumption nor substitution consistent with the conversion applicable to the Common Stock in the transaction and any change in the issuer of the security. Any shares that are delivered and any awards that are granted by, or become obligations of, the Corporation, as a result of the assumption by the Corporation of, or in substitution for, outstanding awards previously granted by an acquired company (or previously granted by a predecessor employer (or direct or indirect parent thereof) in the case of persons that become employed by the Corporation or one of its Subsidiaries in connection with a business or asset acquisition or similar transaction) shall not be counted against the Share Limit in Section 1.4 or other limits on the number of shares available for issuance under the Plan.
5.13 Non-Exclusivity of Plan.
Nothing in this Plan shall limit or be deemed to limit the authority of the Board or the Committee to grant awards or authorize any other compensation, with or without reference to the Common Stock, under any other plan or authority.
5.14 No Corporate Action Restriction.
The existence of the Plan, the Award Agreements and the Awards granted hereunder shall not limit, affect or restrict in any way the right or power of the Board or the shareholders of the Corporation to make or authorize: (a) any adjustment, recapitalization, reorganization or other change in the Corporations or any Subsidiarys capital structure or its business, (b) any merger, amalgamation, consolidation or change in the ownership of the Corporation or any subsidiary, (c) any issue of bonds, debentures, capital, preferred or prior preference stock ahead of or affecting the Corporations or any Subsidiarys capital stock or the rights thereof, (d) any dissolution or liquidation of the Corporation or any Subsidiary, (e) any sale or transfer of all or any part of the Corporation or any Subsidiarys assets or business, or (f) any other corporate act or proceeding by the Corporation or any Subsidiary. No Participant, Beneficiary, Personal Representative or any other person shall have any claim under any Award or Award Agreement against any member of the Board or the Committee, or the Corporation or any employees, officers or agents of the Corporation or any Subsidiary, as a result of any such action.
5.15 Other Company Benefit and Compensation Program.
Payments and other benefits received by a Participant under an Award made pursuant to this Plan shall not be deemed a part of a Participants compensation for purposes of the determination of benefits under any other employee welfare or benefit plans or arrangements, if any, provided by the Corporation or any Subsidiary, except where the Committee or the Board expressly otherwise provides or authorizes in writing. Awards under this Plan may be made in addition to, in combination with, as alternatives to or in payment of grants, awards or commitments under any other plans or arrangements of the Corporation or the Subsidiaries.
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6. DEFINITIONS.
6.1 Definitions.
(a) Award means an award of any Option, Restricted Stock or Stock Unit or any combination thereof, whether alternative or cumulative, authorized by and granted under this Plan.
(b) Award Agreement means any writing setting forth the terms of an Award that has been authorized by the Committee.
(c) Award Date means the date upon which the Committee took the action granting an Award or such later date as the Committee designates as the Award Date at the time of the Award.
(d) Award Period means the period beginning on an Award Date and ending on the expiration date of such Award.
(e) Beneficiary means the person, persons, trust or trusts designated by a Participant or, in the absence of a designation, entitled by will or the laws of descent and distribution, to receive the benefits specified in the Award Agreement and under this Plan in the event of a Participants death, and shall mean the Participants executor or administrator if no other Beneficiary is designated and able to act under the circumstances.
(f) Board means the Board of Directors of the Corporation.
(g) Cause with respect to a Participant means (unless otherwise expressly provided in the applicable Award Agreement or another applicable contract with the Participant) a termination of employment based upon a finding by the Company, acting in good faith and based on its reasonable belief at the time, that the Participant:
(1) has failed to render services to the Company where such failure amounts to gross negligence or misconduct of the Participants responsibility and duties; or
(2) has committed an act of fraud or been dishonest against the Company or any affiliate of the Company; or
(3) has been convicted of a felony or other crime involving moral turpitude.
A termination for Cause shall be deemed to occur (subject to reinstatement upon a contrary final determination by the Committee) on the date on which the Company first delivers written notice to the Participant of a finding of termination for Cause.
(h) Change in Control Event means any of the following events:
(1) the dissolution or liquidation of the Corporation, unless its business is continued by another entity in which holders of the Corporations voting securities immediately before the event own, either directly or indirectly, more than 55% of the continuing entitys voting securities immediately after the event;
(2) any sale, lease, exchange or other change in ownership (in one or a series of transactions) of all or substantially all of the assets of the Corporation, unless its business is continued by another entity in which holders of the Corporations voting securities immediately before the event own, either directly or indirectly, more than fifty-five percent (55%) of the continuing entitys voting securities immediately after the event;
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(3) any reorganization or merger of the Corporation, unless (i) the holders of the Corporations voting securities immediately before the event own, either directly or indirectly, more than fifty-five percent (55%) of the continuing or surviving entitys voting securities immediately after the event, and (ii) at least a majority of the members of the Board of Directors of the surviving entity resulting from such reorganization or merger were members of the incumbent Board of Directors of the Corporation at the time of the execution of the initial agreement or of the action of such incumbent Board of Directors providing for such reorganization or merger;
(4) an acquisition by any person, entity or group acting in concert of more than forty-five percent (45%) of the voting securities of the Corporation, unless the holders of the Corporations voting securities immediately before the event own, either directly or indirectly, more than fifty-five percent (55%) of the acquirers voting securities immediately after the acquisition;
(5) the consummation of a tender offer or exchange offer by an individual, entity or group which results in such individual, entity or group beneficially owning (within the meaning of Rule 13d-3 promulgated under the Securities Exchange Act of 1934) twenty-five percent (25%) or more of the voting securities of the Corporation, unless the tender offer is made by the Corporation or any of its subsidiaries or the tender offer is approved by a majority of the members of the Board of Directors of the Corporation who were in office at the beginning of the twelve-month period preceding the commencement of the tender offer; or
(6) a change of one-half or more of the members of the Board of Directors of the Corporation within a twelve-month period, unless the election or nomination for election by shareholders of new directors within such period constituting a majority of the applicable Board was approved by the vote of at least two-thirds (2/3) of the directors then still in office who were in office at the beginning of the twelve-month period.
(i) Code means the Internal Revenue Code of 1986, as amended from time to time.
(j) Commission means the Securities and Exchange Commission.
(k) Committee means the Board or one or more committees appointed by the Board to administer all or certain aspects of this Plan, each committee to be comprised solely of one or more directors or such number as may be required under applicable law.
(l) Common Stock means the Common Shares of the Corporation and such other securities or property as may become the subject of Awards, or become subject to Awards, pursuant to an adjustment made under Section 5.2 of this Plan.
(m) Company means, collectively, the Corporation and its Subsidiaries.
(n) Corporation means American States Water Company, a California corporation, and its successors.
(o) Eligible Employee means an officer (whether or not a director) or key employee of the Company.
(p) Exchange Act means the Securities Exchange Act of 1934, as amended from time to time.
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(q) Fair Market Value on any date means (1) if the stock is listed or admitted to trade on a national securities exchange, the closing price of the stock listed on The Wall Street Journal website (www.online.wsj.com), of the principal national securities exchange on which the stock is so listed or admitted to trade, on such date, or, if there is no trading of the stock on such date, then the closing price of the stock as quoted on such website on the next preceding date on which there was trading in such shares; (2) if the stock is not listed or admitted to trade on a national securities exchange, the last price for the stock on such date, as furnished by the National Association of Securities Dealers, Inc. (NASD) through the NASDAQ National Market Reporting System or a similar organization if the NASD is no longer reporting such information; (3) if the stock is not listed or admitted to trade on a national securities exchange and is not reported on the National Market Reporting System, the mean between the bid and asked price for the stock on such date, as furnished by the NASD or a similar organization; or (4) if the stock is not listed or admitted to trade on a national securities exchange, is not reported on the National Market Reporting System and if bid and asked prices for the stock are not furnished by the NASD or a similar organization, the value as established by the Committee at such time for purposes of this Plan.
(r) Incentive Stock Option means an Option which is intended, as evidenced by its designation, as an incentive stock option within the meaning of Section 422 of the Code, the award of which contains such provisions and is made under such circumstances and to such persons as may be necessary to comply with that section.
(s) Nonqualified Stock Option means an Option that is designated as a Nonqualified Stock Option and shall include any Option intended as an Incentive Stock Option that fails to meet the applicable legal requirements thereof. Any Option granted hereunder that is not designated as an incentive stock option shall be deemed to be designated a Nonqualified Stock Option under this Plan and not an incentive stock option under the Code.
(t) Option means an option to purchase Common Stock granted under this Plan. The Committee shall designate any Option granted to an Eligible Employee as a Nonqualified Stock Option or an Incentive Stock Option.
(u) Participant means an Eligible Employee who has been granted an Award under this Plan.
(v) Personal Representative means the person or persons who, upon the disability or incompetence of a Participant, shall have acquired on behalf of the Participant, by legal proceeding or otherwise, the power to exercise the rights or receive benefits under this Plan and who shall have become the legal representative of the Participant.
(w) Plan means this 2008 Stock Incentive Plan, as it may be amended from time to time.
(x) Restricted Shares or Restricted Stock means shares of Common Stock awarded to a Participant under this Plan, subject to payment of such consideration, if any, and such conditions on vesting (which may include, among others, the passage of time, specified performance objectives or other factors) and such transfer and other restrictions as are established in or pursuant to this Plan and the related Award Agreement, for so long as such shares remain unvested under the terms of the applicable Award Agreement.
(y) Restricted Stock Unit means a Stock Unit subject to such conditions on vesting and payout as the Committee may determine.
(z) Retirement means retirement from active service as an employee or officer of the Company on or after attaining age 65.
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(aa) Rule 16b-3 means Rule 16b-3 as promulgated by the Commission pursuant to the Exchange Act, as amended from time to time.
(bb) Section 16 Person means a person subject to Section 16(a) of the Exchange Act.
(cc) Securities Act means the Securities Act of 1933, as amended from time to time.
(dd) Stock Unit means a bookkeeping entry that serves as a unit of measurement relative to a share of Common Stock for purposes of determining the payment of the Stock Unit grant. Stock Units are not outstanding shares of Common Stock and do not entitle a grantee to any dividend, voting or other rights in respect of any Common Stock. Stock Units may, however, by express provision in the applicable Award Agreement, entitle a Participant to dividend equivalent rights, credited in the form of cash or additional Stock Units, as determined by the Committee. Stock Units are payable in shares of Common Stock.
(ee) Subsidiary means any corporation or other entity a majority of whose outstanding voting stock or voting power is beneficially owned directly or indirectly by the Corporation.
(ff) Total Disability means a permanent and total disability within the meaning of Section 22(e)(3) of the Code and such other disabilities, infirmities, afflictions or conditions as the Committee by rule may include.
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630 East Foothill Boulevard, San Dimas, California 91773 |
909-394-3600 www.aswater.com |
PROXY SOLICITED BY BOARD OF DIRECTORS |
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VOTE BY INTERNET -
www.proxyvote.com |
TO VOTE, MARK BLOCKS BELOW IN BLUE OR BLACK INK AS FOLLOWS: | AMSTW1 | KEEP THIS PORTION FOR YOUR RECORDS | |
DETACH AND RETURN THIS PORTION ONLY | |||
THIS PROXY CARD IS VALID ONLY WHEN SIGNED AND DATED. |
AMERICAN STATES WATER COMPANY | |||
The Board of Directors recommends that shareholders vote FOR each of the nominees for class II directors listed below and FOR each of the proposals. | |||
Election of Directors | |||
1. | To elect four class II directors to the Board of Directors of the Company to serve until their successors are elected and qualified. The Board of Directors has nominated the following individuals for election as class II directors (1) N.P. Dodge, (2) Robert F. Kathol, (3) Gary F. King, and (4) Lloyd E. Ross. |
For All |
Withhold All |
For
All Except |
To withhold authority to vote for any individual nominee(s), mark For All Except and write the number(s) of the nominee(s) on the line below. | |||||
o | o | o |
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For | Against | Abstain | ||||
2. | To approve the American States Water Company 2008 Stock Incentive Plan. | o | o | o | ||
3. | To ratify the appointment of PricewaterhouseCoopers LLP as the independent registered public accounting firm. | o | o | o | ||
4. | To transact any other business, which may properly come before the meeting, or any adjournment thereof. | o | o | o | ||
Please sign exactly as name(s) appear(s) hereon. When shares are held by joint tenants, both should sign. When signing as attorney or executor, administrator, trustee or guardian, please give full title as such. If a corporation, please sign in full corporate name by president or other authorized officer. If a partnership, please sign in partnership name by authorized person. If a limited liability company, please sign in name of limited liability company by authorized person. |
For address changes and/or comments, please check this box and write them on the back where indicated. | o | ||||
Please indicate if you plan to attend this meeting. | o | o | |||
Yes | No | ||||
Signature [PLEASE SIGN WITHIN BOX] | Date | Signature (Joint Owners) | Date |
INFORMATION ABOUT ATTENDING We will hold the Annual Meeting at the Pasadena Hilton, 168 South Los Robles Avenue, Pasadena, California. Shareholders must present a ticket to be admitted to the Annual Meeting. For shareholders of record, your admission ticket is the detachable portion of your proxy form. Please have your ticket out and available when you reach the registration area at the Annual Meeting. |
For shareholders who hold shares through a brokerage firm, bank or other holder of record, your ticket is the copy of the latest account statement showing the American States Water Company investment. Please present this account statement to the Company representative at the Annual Meeting. You will not, however, be entitled to vote these shares at the Annual Meeting, unless you have obtained a legal proxy from your broker, bank or other shareholder of record. A copy of this account statement is not sufficient for this purpose. |
The undersigned hereby appoints Lloyd E. Ross and N.P. Dodge, Jr., and each or any of them, proxies of the undersigned, each with full power of substitution, to vote in their discretion at the Annual Meeting of Shareholders of the Company (the Annual Meeting) and any adjournments thereof. The Annual Meeting will be held on Tuesday, May 20, 2008 at 10:00 a.m., Pacific Time at the Hilton Pasadena, 168 South Los Robles Avenue, Pasadena, California.
This proxy, when properly executed, will be voted in the manner described herein by the undersigned shareholder(s) and the named proxies will, in their sole discretion, vote such shares on any other matters that may properly come before the meeting or any adjournments thereof. If no direction is made, this proxy will be voted FOR the listed Nominees and FOR each of the Proposals. Further, if cumulative voting rights for the election of directors (Item 1) are exercised at the meeting, the proxies will cumulatively vote the shares as provided in the proxy statement. If a proposal is made to adjourn the meeting in order to enable management to continue to solicit proxies in favor of any of the above proposals, the proxies will be voted in favor of adjournment, unless otherwise directed.
Address Changes/Comments: | |