DEF 14A
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No. __)
Filed by the Registrant þ
Filed by a Party other than the Registrant o
Check the appropriate box:
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Preliminary Proxy Statement |
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Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
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Definitive Proxy Statement |
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Definitive Additional Materials |
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Soliciting Material Pursuant to §240.14a-12 |
Plumas Bancorp
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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No fee required. |
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Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. |
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Per unit price or other underlying value of transaction computed pursuant to Exchange Act
Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was
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Proposed maximum aggregate value of transaction: |
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Fee paid previously with preliminary materials. |
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Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2)
and identify the filing for which the offsetting fee was paid previously. Identify the
previous filing by registration statement number, or the Form or Schedule and the date of its
filing. |
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Amount Previously Paid: |
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Form, Schedule or Registration Statement No.: |
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Filing Party: |
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Date Filed: |
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Dear Shareholder:
You are cordially invited to attend the annual meeting of shareholders of Plumas Bancorp, (the
Company) which will be held at the Plumas Bank Credit Administration Building located at 32
Central Avenue, Quincy, California, on Wednesday, May 19, 2010 at 10:30 a.m. At this annual
meeting, shareholders will be asked to elect eight directors for the next year and vote on approval
of a non-binding advisory vote on the Companys executive compensation.
Plumas Bancorp is requesting your proxy to vote in favor of all of the nominees for election
as directors. The Board of Directors of Plumas Bancorp recommends that you vote FOR the election
of each of the nominees.
The proxy statement contains information about each of the nominees for directors and the
Companys executive compensation.
To ensure that your vote is represented at this important meeting, please sign, date and
return the proxy card in the enclosed envelope as promptly as possible. As an alternative to using
your paper proxy card to vote, you may also vote by telephone or over the Internet by following the
instructions on your proxy card.
Sincerely,
Andrew J. Ryback
Interim President and Chief Executive Officer
The date of this proxy statement is April 2, 2010
Notice of Annual Meeting of Shareholders
Plumas Bancorp
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To: |
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The Shareholders of Plumas Bancorp |
Notice is hereby given that, pursuant to its Bylaws and the call of its Board of Directors,
the annual meeting of shareholders of Plumas Bancorp will be held at the Plumas Bank Credit
Administration Building located at 32 Central Avenue, Quincy, California, on Wednesday, May 19,
2010 at 10:30 a.m., for the purpose of considering and voting upon the following matters:
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Election of Directors. To elect eight (8) persons to serve
as directors of the Bancorp until their successors are duly
elected and qualified. |
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Alvin G. Blickenstaff
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William E. Elliott |
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Gerald W. Fletcher
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John Flournoy |
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Arthur C. Grohs
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Robert J. McClintock |
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Terrance J. Reeson
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Daniel E. West |
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Advisory Vote on Executive Compensation. To provide a non-binding
advisory vote on the Companys executive compensation. |
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Transaction of Other Business. To transact such other business as may
properly come before the meeting and any adjournment or adjournments
thereof. |
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The Board of Directors has fixed the close of business on April 1,
2010 as the record date for determination of shareholders entitled to
notice of, and the right to vote at, the meeting. |
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Section 3.3 of the Bylaws of Plumas Bancorp sets forth the nomination
procedure for nominations of directors. Section 3.3 provides: |
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Nominations of Directors. Nominations for election of members of the
board may be made by the board or by any holder of any outstanding
class of capital stock of the corporation entitled to vote for the
election of directors. Notice of intention to make any nominations
(other than for persons named in the notice of the meeting called for
the election of directors) shall be made in writing and shall be
delivered or mailed to the president of the corporation by the later
of: (i) the close of business twenty-one (21) days prior to any
meeting of shareholders called for the election of directors; or (ii)
ten (10) days after the date of mailing of notice of the meeting to
shareholders. Such notification shall contain the following
information to the extent known to the notifying shareholder: (a) the
name and address of each proposed nominee; (b) the principal
occupation of each proposed nominee; (c) the number of shares of
capital stock of the corporation owned by each proposed nominee; (d)
the name and residence address of the notifying shareholder; (e) the
number of shares of capital stock of the corporation owned by the notifying shareholder; (f) the number of shares of capital stock of
any bank, bank holding company, savings and loan association or other
depository institution owned beneficially by the nominee or by
notifying shareholder and the identities and locations of any such |
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institutions; and (g) whether the proposed nominee has ever been
convicted of or pleaded nolo contendere to any criminal offense
involving dishonesty or breach of trust, filed a petition on
bankruptcy or been adjudged bankrupt. The notification shall be signed
by the nominating shareholder and by each nominee, and shall be
accompanied by a written consent to be named as a nominee for election
as a director from each proposed nominee. Nominations not made in
accordance with these procedures shall be disregarded by the then
chairperson of the meeting, and upon his or her instructions, the
inspectors of election shall disregard all votes cast for each such
nominee. The foregoing requirements do not apply to the nomination of
a person to replace a proposed nominee who has become unable to serve
as a director between the last day for giving notice in accordance
with this paragraph and the date of election of directors if the
procedure called for in this paragraph was followed with respect to
the nomination of the proposed nominee. |
You are urged to vote in favor of the election of all of the nominees for directors and to
vote FOR approval of a non-binding advisory vote on the Companys executive compensation by
signing and returning the enclosed proxy as promptly as possible, whether or not you plan to attend
the meeting in person. As an alternative to using your paper proxy card to vote, you may also vote
by telephone or over the Internet by following the instructions on your proxy card. If you do
attend the meeting, you may then withdraw your proxy. The proxy may be revoked at any time prior to
its exercise.
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By Order of the Board of Directors
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Dated: April 2, 2010
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Terrance J. Reeson, Vice Chairman and Secretary |
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Plumas Bancorp
Proxy Statement
Annual Meeting of Shareholders
May 19, 2010
Plumas Bancorp (the Company) is providing this proxy statement to its shareholders in
connection with the annual meeting (the Meeting) of shareholders to be held at the Plumas Bank
Credit Administration Building located at 32 Central Avenue, Quincy, California, on Wednesday, May
19, 2010 at 10:30 a.m. and at any and all adjournments thereof.
It is expected that the Company will mail this proxy statement and accompanying notice and
form of proxy to shareholders on or about April 12, 2010.
Shareholders may also view these proxy materials on the internet at
http://materials.proxyvote.com/729273. The proxy materials on the internet include the notice of
annual meeting of shareholders and this proxy statement.
Revocability of Proxies
A proxy for use at the meeting is enclosed. Any shareholder who executes and delivers such
proxy has the right to revoke it at any time before it is exercised, by filing with the Secretary
of the Company an instrument revoking it, or a duly executed proxy bearing a later date. The
Secretary of the Company is Terrance J. Reeson, and any revocation should be filed with him at
Plumas Bancorp, 35 S. Lindan Avenue, Quincy, California 95971. In addition, the powers of the proxy
holders will be revoked if the person executing the proxy is present at the meeting and elects to
vote in person. Subject to such revocation or suspension, the proxy holders will vote all shares
represented by a properly executed proxy received in time for the meeting in accordance with the
instructions on the proxy. If no instruction is specified with regard to the matter to be acted
upon, the proxy holders will vote the shares represented by the proxy FOR each of the nominees
for directors and FOR approval of a non-binding advisory vote on the Companys executive
compensation. If any other matter is presented at the meeting, the proxy holders will vote in
accordance with the recommendations of management.
Persons Making the Solicitation
The Board of Directors of the Company is soliciting proxies. The Company will bear the
expense of preparing, assembling, printing and mailing this proxy statement and the material used
in the solicitation of proxies for the meeting. The Company contemplates that proxies will be
solicited principally through the use of the mail, but officers, directors and employees of Plumas
Bancorp may solicit proxies personally or by telephone, without receiving special compensation for
the solicitation. Although there is no formal agreement to do so, the Company will reimburse banks,
brokerage houses and other custodians, nominees and fiduciaries for their reasonable expenses in
forwarding these proxy materials to their principals. In addition, the Company may utilize the
services of individuals or entities not regularly employed by the Company in connection with the
solicitation of proxies, if management of the Company determines that this is advisable.
1
Voting Securities
Management of the Company has fixed April 1, 2010 as the record date for purposes of
determining the shareholders entitled to notice of, and to vote at, the meeting. On April 1, 2010,
there were 4,776,339 shares of Plumas Bancorps common stock issued and outstanding. Each holder of
Plumas Bancorps common stock will be entitled to one vote for each share of the Companys common
stock held of record on the books of Plumas Bancorp as of the record date. In connection with the
election of directors, shares may be voted cumulatively if a shareholder present at the meeting
gives notice at the meeting, prior to the voting for election of directors, of his or her intention
to vote cumulatively. If any shareholder of Plumas Bancorp gives that notice, then all shareholders
eligible to vote will be entitled to cumulate their shares in voting for election of directors.
Cumulative voting allows a shareholder to cast a number of votes equal to the number of shares held
in his or her name as of the record date, multiplied by the number of directors to be elected.
These votes may be cast for any one nominee, or may be distributed among as many nominees as the
shareholder sees fit. If cumulative voting is declared at the meeting, votes represented by proxies
delivered pursuant to this proxy statement may be cumulated in the discretion of the proxy holders,
in accordance with managements recommendation.
The effect of broker nonvotes is that such votes are not counted as being voted; however, such
votes are counted for purposes of determining a quorum. The effect of a vote of abstention on any
matter is that such vote is not counted as a vote for or against the matter, but is counted as an
abstention.
Shareholdings of Certain Beneficial Owners and Management
Management of Plumas Bancorp knows of no person who owns, beneficially or of record, either
individually or together with associates, 5 percent or more of the outstanding shares of the
Companys common stock, except as set forth in the table below. The following table sets forth, as
of March 29, 2010, the number and percentage of shares of Plumas Bancorps outstanding common stock
beneficially owned, directly or indirectly, by principal shareholders, by each of the Companys
directors, our executive officers named in the Summary Compensation Table below and by the
directors and executive officers of the Company as a group. The shares beneficially owned are
determined under the Securities and Exchange Commission Rules, and do not necessarily indicate
ownership for any other purpose. In general, beneficial ownership includes shares over which the
director, named executive officer or principal shareholder has sole or shared voting or investment
power and shares which such person has the right to acquire within 60 days of March 29, 2010.
Unless otherwise indicated, the persons listed below have sole voting and investment powers of the
shares beneficially owned or acquirable by exercise of stock options. Management is not aware of
any arrangements, which may result in a change of control of Plumas Bancorp.
2
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Amount and Nature of |
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Beneficial Owner |
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Beneficial Ownership (a) |
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Percent of Class (a) |
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Principal Shareholders that own 5% or more: |
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Cortopassi (b) |
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502,367 |
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10.5 |
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Directors and Named Executive Officers: |
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Douglas N. Biddle (Director and Former
President and CEO) |
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108,439 |
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Robert T. Herr, EVP and Loan Administrator |
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33,250 |
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B. J. North, EVP of Retail Banking |
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0 |
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Daniel E. West, Director and Chairman of
the Board |
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159,939 |
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Terrance J. Reeson, Director, Vice
Chairman of the Board and Secretary of the
Board |
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191,091 |
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4.0 |
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Alvin G. Blickenstaff, Director |
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181,531 |
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3.8 |
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William E. Elliott, Director |
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78,660 |
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1.6 |
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Gerald W. Fletcher, Director |
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41,978 |
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John Flournoy, Director |
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11,075 |
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Arthur Grohs, Director |
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140,509 |
(9) |
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2.9 |
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Robert J. McClintock |
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17,990 |
(10) |
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* |
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All 13 Directors and Executive Officers as
a Group |
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738,777 |
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14.9 |
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Less than one percent |
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Includes 184,809 shares subject to options held by the
directors and executive officers that were exercisable within
60 days of March 29, 2010. These are treated as issued and
outstanding for the purpose of computing the percentage of
each director, named executive officer and the directors and
executive officers as a group, but not for the purpose of
computing the percentage of class owned by any other person,
including principal shareholders. |
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Two Cortopassi controlled entities have beneficial ownership
over a total of 502,367 shares of Plumas Bancorp. The
Cortopassi Family Trust owns 181,810 shares of Plumas
Bancorp, while Cortopassi Partners, L.P. owns 320,557 shares
of Plumas Bancorp. Dean A. Cortopassi is the Trustee of the
Cortopassi Family Trust and is also President of San Tomo,
Inc., the general partner of Cortopassi Partners, L.P. Mr.
Cortopassi disclaims beneficial ownership of the shares held
by Cortopassi Family Trust and Cortopassi Partners, L.P.
except to the extent of his pecuniary or partnership
interests therein. The address of the Limited Partnership is
11292 North Alpine Road, Stockton, California 95212. |
3
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Mr. Biddle and the Company ended their employment relationship on March 26, 2010. Mr. Biddle has shared
voting and investment powers as to 40,455 shares, sole voting and investment powers as to 9,679 shares and
sole investment powers but no voting powers as to 12,547 shares. He also has 45,758 shares acquirable by
exercise of stock options. |
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Mr. Herr has 33,250 shares acquirable by exercise of stock options. |
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Mr. West has sole voting and investment powers as to 7,125 shares, shared voting and investment powers as to
20,923 shares, sole voting powers but shared investment powers as to 16,794 shares and no voting or
investment powers as to 3,637 shares. Mr. West, along with Messrs. Blickenstaff, Grohs and Reeson, are
members of the Corporate Governance Committee and have shared voting powers as to 98,961 shares held by the
Plumas Bank 401k Plan, of which beneficial ownership of 98,961 shares are disclaimed by Mr. West. He also has
12,499 shares acquirable by exercise of stock options. |
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Mr. Reeson has shared voting and investment powers as to 71,975 shares and sole voting and investing powers
as to 7,656 shares. Mr. Reeson, along with Messrs. Blickenstaff, Grohs and West, are members of the Corporate
Governance Committee and have shared voting powers as to 98,961 shares held by the Plumas Bank 401k Plan, of
which beneficial ownership of 98,961 shares are disclaimed by Mr. Reeson. He also has 12,499 shares
acquirable by exercise of stock options. |
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Mr. Blickenstaff has shared voting and investment powers as to 67,172 shares, sole voting and investing
powers as to 5,673 shares and no voting or investment powers as to 2,851 shares. Mr. Blickenstaff, along with
Messrs. Reeson, Grohs and West, are members of the Corporate Governance Committee and have shared voting
powers as to 98,961 shares held by the Plumas Bank 401k Plan, of which beneficial ownership of 98,961 shares
are disclaimed by Mr. Blickenstaff. He also has 6,874 shares acquirable by exercise of stock options. |
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Mr. Elliott has shared voting and investment powers as to 66,867 shares and sole voting and investment powers
as to 10,543 shares. He also has 1,250 shares acquirable by exercise of stock options. |
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Mr. Fletcher has shared voting and investment powers as to 30,046 shares. He also has 11,932 shares
acquirable by exercise of stock options. |
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Mr. Flournoy has sole voting and investment powers as to 7,450 shares and no voting or investment powers as
to 375 shares. He also has 3,250 shares acquirable by exercise of stock options. |
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Mr. Grohs has shared voting and investment powers as to 28,478 shares and no voting or investment powers as
to 571 shares. Mr. Grohs, along with Messrs. Reeson, Blickenstaff and West, are members of the Corporate
Governance Committee and have shared voting powers as to 98,961 shares held by the Plumas Bank 401k Plan, of
which beneficial ownership of 98,961 shares are disclaimed by Mr. Grohs. He also has 12,499 shares acquirable
by exercise of stock options. |
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Mr. McClintock has sole voting and investment powers as to 17,990 shares. |
4
Section 16(a) Beneficial Ownership Compliance
Section 16(a) of the Securities Exchange Act of 1934 requires Plumas Bancorps directors and
certain executive officers and persons who own more than ten percent (10%) of a registered class of
the Companys equity securities (collectively, the Reporting Persons), to file reports of
ownership and changes in ownership with the Securities and Exchange Commission (the SEC). The
Reporting Persons are required by SEC regulation to furnish the Bancorp with copies of all Section
16(a) forms they file.
Based solely upon a review of Forms 3, 4 and 5 and amendments thereto furnished to the Company
during and with respect to its 2009 fiscal year, no director, executive officer or beneficial owner
of 10% or more of the Companys common stock failed to file, on a timely basis, reports required
during or with respect to 2009 by Section 16(a) of the Securities Exchange Act of 1934, as amended,
except for Cortopassi Family Trust which inadvertently failed to file one timely report on Form 3
reporting Securities Beneficially Owned and one timely report on Form 4 with respect to twelve
transactions.
5
Election of Directors
The persons named below, all of whom are current members of the Board of Directors (the
Board), will be nominated for election as directors at the Meeting to serve until the 2011 Annual
Meeting of Shareholders and until their successors are elected and have qualified. Votes of the
proxy holders will be cast in such a manner as to effect the election of all 8 nominees, as
appropriate. The 8 nominees for directors receiving the most votes will be elected directors. In
the event that any of the nominees should be unable to serve as a director, it is intended that the
Proxy will be voted for the election of such substitute nominee, if any, as shall be designated by
the Board. The Board has no reason to believe that any of the nominees named below will be unable
to serve if elected. Additional nominations for directors may only be made by complying with the
nomination procedures which are included in the Notice of Annual Meeting of Shareholders
accompanying this Proxy Statement.
The following table sets forth the names of, and certain information concerning, the persons
to be nominated by the Board for election as directors of Plumas Bancorp.
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Year First |
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Name and Title |
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Appointed |
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Other than Director |
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Director |
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Principal Occupation During the Past Five Years |
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Daniel E. West
Chairman of the Board
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56 |
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1997 |
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President, Graeagle Land & Water Co., a land
management company. President, Graeagle Water
Co, a private water utility, Graeagle, CA. |
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Terrance J. Reeson
Vice Chairman and
Secretary of the
Board
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65 |
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1984 |
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Retired. Formerly with the U.S. Forestry
Service, Quincy, CA. |
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Alvin G. Blickenstaff
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74 |
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1988 |
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Farmer and Rancher, partner in Blickenstaff
Ranch, Janesville, CA. |
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William E. Elliott
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69 |
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1987 |
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Retired. Formerly President and CEO of Plumas
Bancorp and Plumas Bank, Quincy, CA. |
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Gerald W. Fletcher
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67 |
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1988 |
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Forest Products Wholesaler, Susanville, CA. |
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John Flournoy
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65 |
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2005 |
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Rancher and Chief Financial Officer of Likely
Land and Livestock Corporation. Likely, CA. |
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Arthur C. Grohs
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73 |
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1988 |
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Retired. Former Retailer, Sparks, NV. |
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Robert J. McClintock
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52 |
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2008 |
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Certified Public Accountant, co-owner of
McClintock Accountancy Corporation, Tahoe
City, CA. |
6
The following is a brief discussion of the experience and qualifications of each nominee that
the Corporate Governance Committee considered, in light of the Companys business and structure, in
nominating them for service as Directors:
Daniel West
Chairman of the Board
Director since 1997
Mr. Daniel E. West has lived in Graeagle, California since 1958. He is president of Graeagle
Land and Water Company and Graeagle Water Company. Mr. West is a managing member of Graeagle Timber
Company, LLC and is a member of the Feather River College Foundation. He also serves as a director
on the boards of Graeagle Fire Protection District and California Water Association. He was the
Plumas County Planning Commissioner for 12 years. Mr. Wests valuable business acumen, his
extensive experience on various and diverse boards, and his deep ties to his community highly
qualify him for service as a board director and chairman.
Terrance J. Reeson
Vice Chairman
Director since 1984
Mr. Terrance J. Reeson has lived in Quincy, California for nearly 50 years. He is a retired
U.S. Forest Service Aviation Officer for the Plumas National Forest. Mr. Reeson is active in his
community and is a former executive director of the Quincy Chamber of Commerce. Mr. Reesons
relevant experience qualifying him for service as a director includes: extensive government service
and widespread civic and community involvement.
Alvin G. Blickenstaff
Director
Director since 1988
Mr. Alvin G. Blickenstaff was born and raised in the Susanville, California area. Mr.
Blickenstaff is the senior partner of Blickenstaff Ranch, a family owned and operated partnership,
where they raise premium alfalfa hay, grain, alfalfa seed; and, operate a game bird club. He is a
former director and chairman of former Sierra Security Bank.
He is a member and past president of both the Lassen County Farm Bureau and Lassen County
Cattlemans Association. Mr. Blickenstaff served on the Jr. Sale Livestock Sale Committee for 42
years and received the Conservationist of the Year Award in 1972. In 2007, he was recognized with a
Distinguished Service Award for community service by his peers. Mr. Blickenstaffs expertise in
the agricultural industry and business management highly qualifies him for service as a board
director.
7
William E. Elliott
Director
Director since 1987
Mr. William E. Elliott joined Plumas Bank in 1987 as President and Chief Executive Officer and
retired in 2005. He has been in the banking industry for over 45 years holding various
management and board positions; this experience highly qualifies Mr. Elliott for service as a
board director. Mr. Elliot graduated from California State University, Sacramento where he
received a Bachelor of Science degree in Accounting and a Masters in Business Administration. He
also graduated from the Pacific Coast Banking School at the University of Washington. Mr. Elliott
is very active in his community; he is a director on the Plumas District Hospital Board and
chairman of the Feather River Community College Board, both in Quincy, California. He has been a
member of the Rotary Club for over 35 years.
Gerald W. Fletcher
Director
Director since 1988
Mr. Gerald W. Fletcher has lived in Susanville, California for 53 years and is a retired
rancher, realtor, and insurance agent. He is a former director of former Sierra Security Bank. Mr.
Fletcher owns and operates Fletcher Christmas Trees. He is a member and past president of Lassen
County Cattlemans Association and a member of the Lassen County Farm Bureau. Mr. Fletchers
relevant experience qualifying him for service as a board director includes: a broad range of
management and customer service experience.
John Flournoy
Director
Director since 2005
Mr. John Flournoy was born and raised in Likely, California. He is a rancher and hay producer
in Likely, California. Since 1971, he has served on the board of directors of the South Fork
Irrigation District (SFID). He served for many years as a committee member for the Farm Service
Agency where he reviewed all loan applications for small agricultural operations and evaluated
collateral releases and settlements. Mr. Flournoys relevant experience qualifying him for service
as a board director includes: lifelong experience as a rancher and hay producer on his family owned
ranch, expertise in business and agricultural lending, and operational risk management.
Arthur C. Grohs
Director
Director since 1988
Mr. Arthur C. Grohs was born in Susanville, California and raised in Westwood and Susanville,
California. He retired after 35 years of retail store ownership in Susanville. Mr. Grohs now
resides in Reno, Nevada. As an experienced business owner and entrepreneur, he is an active
counselor with SCORE of Northern Nevada. Through SCORE, Mr. Grohs enjoys providing free and
confidential business advice to entrepreneurs working to start new businesses and grow existing
businesses; and in turn, helps them become a vital part of the Northern Nevada business community.
Mr. Grohs relevant experience qualifying him for service as a board director includes: marketing,
long range planning, personnel management, and operational risk management.
8
Robert J. McClintock
Director
Director since 2008
Mr. Robert J. McClintock has lived in Tahoe City, California for over 20 years. He is a
Certified Public Accountant and is co-owner of McClintock Accountancy Corporation headquartered in
Tahoe City, California with an additional office in Truckee, California. As a Certified Public
Accountant, Mr. McClintock brings strong accounting and financial skills important to the oversight
of the Companys financial reporting, enterprise and operational risk management. Mr. McClintock
serves as treasurer for the Tahoe Truckee Excellence in Education Foundation and as a Scoutmaster
for Boy Scouts of America. He is also a board member of the Kiwanis Club of North Lake Tahoe and
has served as past President and Treasurer. Bob attended Michigan Tech University where he received
his Bachelor of Science degree in Business Administration.
All nominees will continue to serve if elected at the meeting until the 2011 annual meeting of
shareholders and until their successors are elected and have been qualified. None of the directors
were selected pursuant to any arrangement or understanding other than with the directors and
executive officers of Plumas Bancorp acting within their capacities as such. There are no family
relationships between any of the directors of Plumas Bancorp. No director of the Company serves as
a director of any company that has a class of securities registered under, or which is subject to
the periodic reporting requirements of, the Securities Exchange Act of 1934, or of any company
registered as an investment company under the Investment Company Act of 1940.
The Board of Directors and Committees
During 2009, the Companys Board of Directors met 12 times. None of Plumas Bancorps directors
attended less than 75 percent of all Board of Directors meetings and committee meetings of which
they were members. The Company does not have a policy requiring director attendance at its annual
meeting. However, most directors attend the meeting as a matter of course. All current directors
attended the annual meeting of shareholders held in May 2009. The Board has established, among
others, an Audit Committee and a Corporate Governance Committee and each of these committees have
charters. Charters for each of these committees are available on the Companys website
www.plumasbank.com.
Shareholder Communication with the Board of Directors
If you wish to communicate with the Board of Directors you may send correspondence to the
Corporate Secretary, Plumas Bancorp, 35 S. Lindan Avenue, Quincy, California 95971. The Corporate
Secretary will submit your correspondence to the Board of Directors or the appropriate committee,
as applicable.
9
Board Role in Risk Oversight
The Boards duties include understanding and assessing risks to the Company and monitoring the
management of those risks. To fulfill this responsibility the directors are expected to attend all
meetings and review materials in advance of the meetings. Each meeting includes a review of the
activities of each board committee including the committees activities related to risk management.
Each of our board committees concentrates on specific risks for which they
have an expertise and each committee is required to regularly report to the Board of Directors on
its findings. For example, the Audit Committee oversees management of financial risks and
reputational risks by monitoring the Companys internal controls over financial reporting. The
Corporate Governance Committee manages risks associated with the independence of the Board of
Directors and is responsible for overseeing the management of risks relating to the Companys
executive compensation plans and arrangements. Furthermore, because the banking industry is highly
regulated, certain risks to the Company are monitored by the Board of Directors through its review
of the Companys compliance with regulations set forth by its regulatory authorities, including the
FDIC and recommendations contained in regulatory examinations.
Leadership Structure of Board
The Board believes that the Company and its shareholders are best served by having an
independent Board Chairman and a separate CEO. We separate these roles in recognition of the
differences between the two roles. The CEO is responsible for day to day leadership and
performance of the Company, while the Chairman of the Board provides strategic guidance to the CEO
and presides over meetings of the full Board.
Code of Ethics
The Board of Directors has adopted a code of business conduct and ethics for directors,
officers (including Plumas Bancorps principal executive officer and principal financial officer)
and financial personnel, known as the Corporate Governance Code of Ethics. This Code of Ethics
Policy is available on Plumas Bancorps website at www.plumasbank.com. Shareholders may request a
free copy of the Code of Ethics Policy from Plumas Bancorp, Ms. Elizabeth Kuipers, Investor
Relations, 35 S. Lindan Avenue, Quincy, California 95971.
Director Independence
The Board has determined that each of the following non-employee directors is independent
within the meaning of the listing standards and rules of NASDAQ.
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Daniel E. West
|
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Terrance J. Reeson |
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Alvin G. Blickenstaff
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Gerald W. Fletcher |
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John Flournoy
|
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Arthur C. Grohs |
|
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Robert J. McClintock |
|
|
Audit Committee
Plumas Bancorp has an Audit Committee composed of Mr. McClintock, Chairman and Messrs.
Flournoy, Grohs and Reeson. The Board has determined that each member of the Audit Committee meets
the independence and experience requirements of the listing standards of NASDAQ and the Securities
and Exchange Commission. The Board has also determined that Mr. Robert J. McClintock is qualified
as an audit committee financial expert and that he has accounting or related financial management
expertise, in each case in accordance with the rules of the Securities and Exchange Commission and
NASDAQs listing standards.
10
The Audit Committee met seven times during 2009. The Audit Committee reviews all internal and
external audits including the audit by Perry-Smith LLP, the Companys independent auditor. The
Audit Committee reports any significant findings of audits to the Board of Directors,
and ensures that the Companys internal audit plans are met, programs are carried out, and
deficiencies and weaknesses, if any, are addressed. The Audit Committee meets regularly to discuss
and review the overall audit plan. The Audit Committees policy is to pre-approve all recurring
audit and non-audit services provided by the independent auditors through the use of engagement
letters. These services may include audit services, audit-related services, tax services and other
services. Pre-approval is generally provided for up to one year and any pre-approval is detailed as
to particular service or category of services and is generally subject to a specific budget. The
independent auditors and management are required to periodically report to the Audit Committee
regarding all services provided by the independent auditors and fees associated with those services
performed to date. Other than some ancillary tax services, the fees paid to the independent
auditors in 2009 and 2008 were approved per the Audit Committees pre-approval policies.
Audit Committee Report
This report of the Audit Committee shall not be deemed incorporated by reference by any
general statement incorporating by reference this proxy statement into any filing under the
Securities Act of 1933, as amended, or the Securities Exchange Act of 1934, as amended, except to
the extent that Plumas Bancorp specifically incorporates this information by reference, and shall
not otherwise be deemed filed under the Acts.
The Board of Directors and the Audit Committee has reviewed Plumas Bancorps audited financial
statements and discussed such statements with management. The Audit Committee has discussed with
Perry-Smith LLP, the Companys independent auditors during the year 2009, the matters required to
be discussed by Statement of Auditing Standards No. 61, as amended (Communication with Audit and
Finance Committees, as amended).
The Audit Committee received written disclosures and a letter from Perry-Smith LLP, required
by Independence Standards Board Standard No. 1 and has discussed with them their independence from
management. The Audit Committee has also considered whether the independent auditors provision of
other non-audit services is compatible with the auditors independence.
Based on the review and discussions noted above, the Audit Committee recommended to the Board
of Directors that Plumas Bancorps audited financial statements be included in the Companys Annual
Report on Form 10-K for the year ended December 31, 2009, for filing with the Securities and
Exchange Commission.
|
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THE AUDIT COMMITTEE: |
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|
|
Robert J. McClintock, Chairman
|
|
John Flournoy |
Arthur C. Grohs
|
|
Terrance J. Reeson |
Corporate Governance Committee
Plumas Bancorp has a Corporate Governance Committee which met six times during 2009. The
Corporate Governance Committee consists of Mr. Grohs, Chairman and Messrs. Blickenstaff, Reeson and
West. The Board has determined that Messrs. Grohs, Blickenstaff, Reeson and West are independent
within the meaning of the listing standards and rules of NASDAQ. The Corporate Governance Committee
provides assistance to the Board by identifying qualified individuals as prospective Board members,
recommends to the Board the director nominees for election at the annual meeting of shareholders,
nominates the Chairperson and Vice-Chairperson of the Board, oversees the annual review and evaluation of the performance of the Board
and its committees and develops and recommends corporate governance guidelines to the Board of
Directors.
11
During 2008 the Board transferred the duties and responsibilities of the Compensation
Committee to the Corporate Governance Committee and eliminated the separate Compensation Committee.
This expanded the responsibilities of the Corporate Governance Committee to include among other
duties, to at least annually review, adjust (as necessary), and approve the Companys directors
compensation, including cash, equity or other compensation for service on the Board, any committee
of the Board and as Chairperson of the Board or any committee of the Board, at least annually
review, adjust (as necessary) and approve the Chief Executive Officers compensation, provide
advice and consent to the Chief Executive Officer in the review and adjustment of executive
officer compensation (other than the Chief Executive Officer), approve the compensation strategy
for the Companys employees, review and recommend for approval by the Board all equity-based
compensation, including stock options and stock grants and approve other personnel matters, which
are in excess of managements authority.
The Corporate Governance Committee is also responsible for compliance with the Emergency
Economic Stabilization Act with respect to the semi-annual review and certification of incentive
compensation arrangements for the Chief Executive Officer and other senior executive officers to
ensure that the senior executive officer (SEO) incentive compensation arrangements do not encourage
the senior executive officers to take unnecessary and excessive risks that threaten the value of
the Company for the duration that the Company has funds from the United States Treasury under the
Capital Purchase Program. The Corporate Governance Committee has completed two such reviews and has
identified and limited during the applicable period any features of the SEO compensation plans that
could lead SEOs to take unnecessary and excessive risks that could threaten the value of Plumas
Bancorp, and during that same applicable period has identified any features of the employee
compensation plans that pose risks to Plumas Bancorp and has limited those features to ensure that
Plumas Bancorp is not unnecessarily exposed to risks. The Corporate Governance Committee has
reviewed the terms of each employee compensation plan and identified any features of the plan that
could encourage the manipulation of reported earnings of Plumas Bancorp to enhance the compensation
of an employee and has limited those features.
The Corporate Governance Committee has the authority, to the extent it deems necessary, to
retain and terminate an outside compensation consultant to assist in the evaluation of director and
executive officer compensation and benefit matters. During the year ending December 31, 2009 the
Corporate Governance Committee did not engage an outside compensation consultant.
The Corporate Governance Committee does not have any written specific minimum qualifications
or skills that the committee believes must be met by either a committee-recommended or a security
holder-recommended candidate in order to serve on the Board. The Corporate Governance Committee
identifies nominees by first evaluating the current members of the Board of Directors willing to
continue in service. Current members of the Board with skills and experience that are relevant to
the Companys business and who are willing to continue in service are considered for re-nomination,
balancing the value of continuity of service by existing members of the Board with that of
obtaining a new perspective. If any member of the Board does not wish to continue in service or if
the Corporate Governance Committee or the Board decided not to re-nominate a member for
re-election, the Corporate Governance Committee identifies the desired skills and experience of a
new nominee in light of the following criteria. While no specific diversity policy exists, when
identifying and evaluating new directors, the
12
Corporate Governance Committee considers the diversity and mix of the existing Board of Directors, including,
but not limited to, such factors as: the age of the current directors, their geographic location
(being a community bank, there is a strong preference for local directors), background, skills and
employment experience. Among other things, when examining a specific candidates qualifications,
the Corporate Governance Committee considers the candidates: ability to represent the best
interest of the Company, existing relationships with the Company, interest in the affairs of the
Company and its purpose, ability to fulfill director responsibilities, leadership skill, reputation
within the Companys community, community service, integrity, business judgment, ability to develop
business for Plumas Bancorp and ability to work as a member of a team. The Committee does not
assign specific weights to particular criteria and no particular criterion is necessarily
applicable to all prospective nominees. Nominees are not discriminated against on the basis of race
religion, national origin, sexual orientation, disability or any other basis proscribed by law. All
nominees to be considered at the Meeting were recommended by the Corporate Governance Committee.
The Corporate Governance Committee will consider nominees to the Board proposed by
shareholders, although the Board has no formal policy with regard to shareholder nominees as it
considers all nominees on their merits as aforementioned. Any shareholder nominations proposed for
consideration by the Board may only be made by complying with the nomination procedures which are
included in the Notice of Annual Meeting of Shareholders accompanying this Proxy and should be
addressed to:
President
Plumas Bancorp
35 S. Lindan Avenue
Quincy, CA 95971
Non-Binding Advisory Vote on Executive Compensation
The Company has chosen to participate in the Troubled Asset Relief Program (TARP) Capital
Purchase Program. On January 30, 2009 the Company, issued to the United States Department of the
Treasury (Treasury) 11,949 shares of the Companys Fixed Rate Cumulative Perpetual Preferred
Stock, Series A (the Series A Preferred Stock).
The American Recovery and Reinvestment Act of 2009 (the ARRA) more commonly known as the
economic stimulus package, was signed into law on February 17, 2009. In addition to a wide variety
of programs intended to stimulate the economy, ARRA imposes significant new requirements for and
restrictions relating to the compensation arrangements of financial institutions that received
government funds through TARP, including institutions like the Company that participated in the
Capital Purchase Program prior to ARRA. These restrictions apply until a participant repays the
financial assistance received through TARP.
One of the new requirements for any recipient of funds in the TARP is to provide an advisory
vote on the compensation of executives, as disclosed in this proxy statement pursuant to the
compensation disclosure rules of the Securities and Exchange Commission.
13
This proposal, commonly known as a Say-on-Pay proposal, gives you as a shareholder the
opportunity to provide an advisory vote on the Companys executive compensation as disclosed in
this proxy statement through the following resolution:
Resolved, that the shareholders approve the compensation of the Companys
executives, as described in the tabular and accompanying narrative disclosure
regarding Named Executive Officer compensation in this Proxy Statement for its
2010 Annual Meeting.
Because the vote is advisory, it will not be binding upon the Board of Directors, will not
overrule any decision made by the Board of Directors, and will not create or imply any additional
fiduciary duty on the Board of Directors. The Corporate Governance Committee may, however, take
into account the outcome of the vote when considering future executive compensation arrangements.
The Board of Directors believes that the Companys executive compensation program is
reasonable in comparison both to similar sized companies in the industry and to the performance of
the Company during 2009. We also believe that the Companys compensation program is effective in
aligning the interests of the executives with the interests of the Companys stockholders on a
long-term basis and is appropriate.
Recommendation: The Board of Directors recommends a vote FOR approval of a non-binding advisory
vote on executive compensation as described in this Proxy Statement.
Executive Officers
The following table sets forth information concerning executive officers of Plumas Bancorp and
Plumas Bank:
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Name |
|
Age |
|
Position and Principal Occupation for the Past Five Years |
Andrew J. Ryback
|
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44 |
|
|
Interim President and Chief Executive Officer of Plumas
Bancorp and Plumas Bank effective March 29, 2010.
Formerly Executive Vice President and Chief Financial
Officer of Plumas Bancorp and Plumas Bank. |
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Monetta R. Dembosz
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59 |
|
|
Executive Vice President and Operations Manager of
Plumas Bank since February 2007. Previously Senior Vice
President and Operations Manager of Plumas Bank. |
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Robert T. Herr
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61 |
|
|
Executive Vice President and Loan Administrator of
Plumas Bank. |
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B. J. North
|
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|
59 |
|
|
Executive Vice President of Retail Banking, Marketing
and Wealth Management of Plumas Bank since July 2008.
Previously Chief Advancement Officer for Truckee Meadows
Community College. |
14
Executive Compensation
Summary Compensation Table
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Non-Equity |
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Incentive |
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Nonqualified |
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Stock |
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Option |
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Plan |
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Deferred |
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All Other |
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Name and Principal |
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|
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Awards |
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|
Awards |
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Compensation |
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|
Compensation |
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|
Compensation |
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Position |
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Year |
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Salary |
|
|
Bonus |
|
|
(1) |
|
|
(2) |
|
|
(3) |
|
|
Earnings |
|
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(4) |
|
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Total |
|
(a) |
|
(b) |
|
|
(c) |
|
|
(d) |
|
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(e) |
|
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(f) |
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(g) |
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(h) |
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(i) |
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(j) |
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Douglas N. Biddle
(Former President and
CEO of |
|
|
2009 |
|
|
$ |
235,000 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
10,265 |
|
|
$ |
245,265 |
|
Plumas
Bancorp and Plumas Bank) |
|
|
2008 |
|
|
$ |
235,000 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
36,805 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
10,194 |
|
|
$ |
281,999 |
|
|
|
|
|
|
|
|
|
|
|
|
|
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|
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Robert T. Herr
EVP and Loan
Administrator |
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|
2009 |
|
|
$ |
150,000 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
4,950 |
|
|
$ |
0 |
|
|
$ |
10,654 |
|
|
$ |
165,604 |
|
of Plumas Bank |
|
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2008 |
|
|
$ |
148,750 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
14,976 |
|
|
$ |
1,450 |
|
|
$ |
0 |
|
|
$ |
10,284 |
|
|
$ |
175,460 |
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B. J. North EVP of
retail banking of |
|
|
2009 |
|
|
$ |
150,000 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
4,950 |
|
|
$ |
0 |
|
|
$ |
6,000 |
|
|
$ |
160,950 |
|
Plumas Bank (5) |
|
|
2008 |
|
|
$ |
72,789 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
750 |
|
|
$ |
0 |
|
|
$ |
2,875 |
|
|
$ |
76,414 |
|
|
|
|
(1) |
|
The Company has not granted stock awards. |
|
(2) |
|
No options were granted in 2009. The amount for 2008 represents the aggregate grant date
fair value computed in accordance with FASB ASC Topic 718. Assumptions used in the
calculation of these amounts are included in footnote 2 to the Companys audited financial
statements for the fiscal year ended December 31, 2009 included in the Companys Annual
Report on Form 10-K filed with the Securities and Exchange Commission on March 19, 2010. |
|
(3) |
|
With the exception of Mr. Biddle, who was precluded from
receiving bonus payments until the Company no longer holds
Series A Preferred Stock, the Companys named executive
officers participate in a bonus plan in which payments are
determined based on the achievement of certain financial
performance measures and to a lesser extent to discretionary
factors. Amounts in this column represent amounts earned in
the year listed and paid in the following year under this
plan. |
|
(4) |
|
The amounts in column (i) include tax gross-ups (2008 only),
premiums paid and accrued on life insurance policies, personal
use of Company automobile and the Companys contribution under
Plumas Banks 401(k) Plan. The amount for Ms. North relates
to automobile allowances of $6,000 in 2009 and $2,875 in 2008. |
|
(5) |
|
Ms. North began her employment with the Company in July 2008. |
Douglas N. Biddle Employment Agreement
The Board of Directors of the Company entered into an employment agreement with Mr. Biddle
dated February 18, 2009. This agreement had a one year term. Under this agreement Mr. Biddles
initial base salary was set at $235,000 per year with future base salary increases to be granted at
the sole discretion of the Board. Mr. Biddle was entitled to participate in any and all other
employee benefits and plans existing or developed by the Company. In addition, the agreement
provided for the use of a Bank automobile and a life insurance policy with Mr. Biddle as the
insured and with a death benefit of $100,000 for the benefit of his designated beneficiary.
15
Non-Equity Incentive Plan
We provide annual incentive bonuses to pay our executives for performance. The 2009 incentive
bonus plan was designed to drive achievement of our 2009 financial performance goals, and to
promote and reward leadership among our executives. For the year ended December 31, 2009, we
established the annual corporate financial performance targets based on the following measures: net
income of $1.6 million, return on equity of 3.4%, deposit growth of 6.2% and classified loans to
equity capital of 45.0%.
The annual incentive bonus for executive officers is based 80% on the achievement of corporate
financial performance measures and 20% on the leadership factor. The Company establishes an annual
target for each financial performance measure based on its confidential business plan and budget
for the coming year. For 2009, performance below the target on a corporate financial performance
measure results in the absence of an incentive payment based on that measure. Mr. Biddle was the
most highly compensated employee of the Company and was therefore not eligible for bonus payments
while the Company holds Series A Preferred Stock. Assuming all corporate financial performance
goals were at the target performance level, Mr. Herr and Ms. North could have earned up to 10% of
their salary based on targeted achievement of the financial performance measures and up to a
maximum of 20% of their salary for achievement in excess of targeted performance. In addition, up
to 5% of their salary could have been earned under the leadership incentive.
The only performance factor that exceeded the threshold level required for payment of an
incentive was that related to deposit growth. Additionally, related to the Companys financial
performance in 2009 the Company chose not to pay any bonuses based on the discretionary leadership
incentive. Based on exceeding the deposit growth objective the following bonus payments were
earned: Mr. Herr: $4,950 (3.3% of base salary); Ms. North: $4,950 (3.3% of base salary).
The Company has chosen not to provide a non-equity incentive plan for its employees during
2010 and no bonus or incentive payments will be accrued for executive officers during 2010.
Stock Option Awards
We consider equity compensation in the form of annual stock option awards an important
component of our total compensation package because it helps align the interests of our executives
to those of our shareholders and provides a significant retention benefit. During 2006 the
Companys shareholders approved an amendment and restatement of the Plumas Bank 2001 Stock Option
Plan allowing restricted stock awards to employees. The Board approves all stock option and
restricted stock grants.
Beginning on March 1, 2007 we began an annual process of granting stock options to all
corporate officers of the Company. We chose at this time not to incorporate restricted stock into
our equity-based compensation program, but may consider issuing restricted stock in the future.
Options granted in the 2008 equity-based compensation program totaling 14,500 to Mr. Biddle and
5,900 to Mr. Herr. During 2009 we chose not to grant any stock options.
16
We chose to make the annual grants during the first quarter of each year after financial
results for the completed fiscal year have been publicly announced and after bonus incentive
payments have been calculated. It is anticipated that future annual grants also will be made during
the first quarter of the Companys fiscal year. The Company makes grants of equity-based
compensation only at fair market value of our stock at the time of grant. The exercise price of
stock options is set at the closing stock price on the date of grant. All option grants have a
maximum vesting period of five (5) years and expire no more than ten (10) years from the date of
grant.
The Company incorporates the officers position level in the determination of the total value
of the equity-based compensation to be included in the officers total compensation. The higher the
officer level the more options/restricted stock that may be granted to the officer. Additional
options may be granted to an individual based on outstanding achievement. This is consistent with
the Companys philosophy of rewarding those officers who have the most impact on our performance.
Post-Employment Benefits
We consider providing significant post-employment benefits in the form of providing salary
continuation benefits to our executives as an important part of their total executive compensation
to reward them for their service and loyalty to the Company. The Company has entered into salary
continuation agreements with Messrs. Biddle and Herr. The purpose of the salary continuation
agreements is to provide special incentive to the experienced executive officer to continue
employment with the Company on a long-term basis. The agreements provide the executive with salary
continuation benefits of up to $62,000 per year for 15 years after retirement at age 65. In the
event of death prior to retirement, the executives beneficiary will receive salary continuation
benefits at a reduced amount depending on the length of service with the Company or the executives
beneficiary is entitled to a portion of the death benefits pursuant to a split dollar agreement. In
the event of disability wherein the executive does not continue employment with the Company, the
executive is entitled to salary continuation benefits, at a reduced amount depending on the length
of service with the Company, beginning at age 65 or on the date on which he is no longer entitled
to disability benefits under the Companys group disability insurance, whichever is earlier. If the
executive terminates employment with the Company for a reason other than death or disability prior
to the retirement age of 65, such person will be entitled to salary continuation benefits at a
reduced amount depending on the length of service with the Company. The vesting of salary
continuation benefits for Messrs. Biddle and Herr occurs at a rate that provides for a 90% vesting
at age 60 and 2% per year for the next five years of service, for a total vesting of 100%. Mr.
Biddles salary continuation benefits stopped vesting upon the end of his service with the Company.
In the event of a change of control of the Company and the executive terminates employment with the
Company or its successor within a period of 24 months after such change in control, then the
executive may elect full vesting of his salary continuation payments and the payment of the salary
continuation benefits beginning with the month following the month of termination, subject to the
reduction of benefits if the benefits result in a limitation of deductibility of such benefits for
the Company under Section 280G of the Internal Revenue Code. The salary continuation benefits are
informally funded by single premium life insurance policies with the executive as the insured
parties and the Company as the beneficiary of the policies.
The Company has entered into split dollar agreements with Messrs Biddle and Herr. The purpose
of the split dollar agreements is to provide special incentive for the executives to continue
employment with the Company on a long-term basis. To accomplish this, the Company agrees to divide
the net death proceeds of life insurance policies on the executives life with the executives
beneficiary. However, the executives rights or interests in the split dollar policies no longer
exist once they cease to be employed by the Company for any reason whatsoever prior to normal
retirement age provided that the executive has received or had the opportunity to receive any
benefit under his executive salary continuation agreement.
17
The Company has agreed to pay the taxes on the imputed income on the life insurance benefit
provided to the executive under the split dollar agreement. However, the Company is precluded from
making tax gross up payments while the Company has funds outstanding from the United States
Treasury under the Capital Purchase Program and therefore during this period the executive is
responsible for the payment of these taxes.
During 2008 the split dollar and salary continuation agreements of Messrs. Biddle and Herr
were amended to insure compliance with section 409A of the Internal Revenue Code.
Perquisites
We offer a qualified 401(k) plan in which the named executive officers participate on the same
terms as all other employees. Under the terms of the 401(k) plan, we match the first 3% on a
dollar-for-dollar basis. In addition we offer medical, dental and vision plans under the same terms
to all employees. Other perquisites and benefits, which do not represent a significant portion of
the named executives total compensation, include for some of the executives a company provided
automobile, company provided gasoline and maintenance, tax gross ups related to split dollar life
insurance premiums, the payment of the executives portion of the split dollar insurance. During
2009, Ms. North received a $500 monthly automobile allowance. These plans, and the contributions we
make to them, provide an additional benefit to attract and retain executive officers of the
Company.
Outstanding Equity Awards at Fiscal Year-End
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Option Awards |
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Stock Awards |
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Equity |
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Incentive |
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Equity |
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Plan |
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Incentive |
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Awards: |
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Plan |
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Market or |
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Equity |
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of |
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Awards: |
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Payout |
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Incentive Plan |
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Shares |
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Market |
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Number of |
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Value of |
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Awards: |
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or Units |
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value of |
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Unearned |
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Unearned |
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Number of |
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Number of |
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Number of |
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of |
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Shares or |
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Shares, |
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Shares, |
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Securities |
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Securities |
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Securities |
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Stock |
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Units of |
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Units or |
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Units or |
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Underlying |
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Underlying |
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Underlying |
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That |
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Stock |
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Other |
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Other |
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Unexercised |
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Unexercised |
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Unexercised |
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Option |
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Option |
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Have |
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That Have |
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Rights That |
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Rights That |
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Options (#) |
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Options (#) |
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Unearned |
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Exercise |
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Expiration |
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Not |
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Not |
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Have Not |
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Have Not |
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Name (6) |
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Exercisable |
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Unexercisable |
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Options (#) |
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Price ($) |
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Date |
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Vested |
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Vested ($) |
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Vested |
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Vested ($) |
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(a) |
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(b) |
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(c) |
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(d) |
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(e) |
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(f) |
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(g) |
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(h) |
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(i) |
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(j) |
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Douglas N. Biddle (7) |
|
|
7,984 |
(1) |
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0 |
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|
|
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$ |
10.75 |
|
|
|
12/18/2012 |
|
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|
|
|
|
|
|
|
|
|
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|
|
|
|
|
|
|
|
5,625 |
(2) |
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0 |
|
|
|
|
|
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$ |
13.19 |
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12/17/2013 |
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5,625 |
(3) |
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0 |
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$ |
14.19 |
|
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12/15/2014 |
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12,850 |
(4) |
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12,850 |
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$ |
16.37 |
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03/01/2015 |
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3,624 |
(5) |
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|
10,876 |
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|
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N/A |
|
|
$ |
12.40 |
|
|
|
02/20/2016 |
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$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
Robert T. Herr |
|
|
11,250 |
(1) |
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0 |
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$ |
10.75 |
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|
12/18/2012 |
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5,625 |
(2) |
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0 |
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$ |
13.19 |
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12/17/2013 |
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5,625 |
(3) |
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0 |
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$ |
14.19 |
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12/15/2014 |
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5,200 |
(4) |
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5,200 |
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$ |
16.37 |
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03/01/2015 |
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1,475 |
(5) |
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4,425 |
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N/A |
|
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$ |
12.40 |
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02/20/2016 |
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$ |
0 |
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$ |
0 |
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$ |
0 |
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$ |
0 |
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(1) |
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Options vest 20% per year beginning 12/18/2003 |
18
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(2) |
|
Options vest 20% per year beginning 12/17/2004 |
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(3) |
|
Options vest 20% per year beginning 12/15/2005 |
|
(4) |
|
Options were granted 3/1/2007, have an eight year life and vest 25% per year beginning
3/01/2008 |
|
(5) |
|
Options were granted 2/20/2008, have an eight year life and vest 25% per year beginning
2/20/2009 |
|
(6) |
|
Ms. North has no outstanding options as of December 31, 2009 |
|
(7) |
|
Mr. Biddle and the Company ended their employment relationship on March 26, 2010 at which
time 13,676 unexercisable options were cancelled. |
Potential Payments Upon Termination Or Change of Control
The following is a discussion of the payments that may come due to a named executive officer
following a change of control or the termination of the named executive officer. Regardless of the
manner in which a named executive officers employment terminates, he is entitled to receive
amounts earned during his term of employment including all unused vacation pay and amounts vested
through the Banks 401(k) Plan. Upon termination of employment, a named executive officer also has
the right to exercise all vested stock options, unless their termination is for cause.
The Company is limited in its ability to make change of control, bonus or termination of
employment payments described in this proxy statement to its most highly paid employee while the
Company has funds outstanding from the United States Treasury under the Capital Purchase Program.
Payments Made Upon a Change in Control
Salary Continuation Agreements: The Company has entered into salary continuation agreements
with Messrs. Biddle and Herr. The agreements provide the executive with salary continuation
benefits of up to $62,000 per year for 15 years after retirement.
In the event of a change of control of the Company and the executive terminates employment
with the Company or its successor within a period of 24 months after such change in control, then
the executive may elect full vesting of his salary continuation payments and the payment of the
salary continuation benefits beginning with the month following the month of termination, subject
to the reduction of benefits if the benefits result in a limitation of deductibility of such
benefits for the Company under Section 280G of the Internal Revenue Code.
Under the terms of these agreements a change in control is defined as a change in the
ownership or effective control of the Employer, or in the ownership of a substantial portion of the
assets of the Employer, as such change is defined in section 409A of the Internal Revenue Code and
regulations thereunder.
Compensation of Directors
Director Compensation: During 2009, non-employee Directors, except the Chairman, each
received $2,100 per month for serving on the Plumas Bancorps and Plumas Banks Board of Directors
and committees. The Chairman received $2,650 per month. Mr. Biddle did not receive any separate
compensation for serving as a director.
19
Deferred Fee Agreements: The Company has entered into a Deferred Fee Agreement with
board member Blickenstaff who deferred $16,800 in fees during 2009. The purpose of the Deferred
Fee Agreements is to provide a board member an opportunity to defer his or her director fees as an
incentive to continue service with the Company. The agreement provides for deferral of director
fees to the earlier of an agreed upon distribution date or the termination of director services for
any reason. The Company will accrue interest on all deferred director fees at an annual floating
percentage rate of the current Wall Street Journal Prime Rate minus 1%. In the event of death prior
to retirement, the beneficiary will receive full-deferred fee benefits. In the event of disability
wherein the director does not continue service with the Company, the director
is entitled to the full-deferred fee benefit accrued up to the point of directors termination
of service.
Non-Qualified Stock Options: No stock options were granted to directors during 2009.
The Company makes grants of non-qualified stock options only at fair market value of our stock at
the time of grant. All option grants have a maximum vesting period of five (5) years and expire no
more than ten (10) years from the date of grant. Upon a change in control all stock options held by
directors may vest and become exercisable.
Director Emeritus Plans
Director Retirement Agreement: The Company has entered into Director Retirement (fee
continuation) Agreements with its non-employee Directors excluding Messrs. Elliott and McClintock.
Mr. Elliott retired as President and Chief Executive Officer of the Company during 2005 and is
currently receiving benefits under his executive salary continuation agreement. The purpose of the
fee continuation agreements is to provide a retirement benefit to the board members as an incentive
to continue informal service with the Company. The agreement provides for fee continuation benefits
of up to $10,000 per year with a term of 12 years after retirement with the exception of board
member Flournoy whose agreement has a term of 15 years. In the event of death prior to retirement,
the beneficiary will receive full fee continuation benefits, with the exception of Mr. Flournoys
beneficiary who would be entitled to receive a lump sum payment of $30,000. In the event of
disability wherein the director does not continue service with the Company, the director is
entitled to fee continuation benefits, at a reduced amount depending on the length of service with
the Company, beginning the month following termination of service. The agreements, with the
exception of Mr. Flournoys agreement, allow for a Hardship Distribution under specified
circumstances. Hardship Distributions are limited to the amount the Company had accrued under the
terms of the agreement as of the day the director petitioned the Board to receive a Hardship
Distribution. Upon a change in control the director is eligible to receive the full fee
continuation benefits upon the directors termination of service. The fee continuation benefits are
informally funded by single premium life insurance policies. The directors are the insured parties
and the Company is the beneficiary of the respective policies.
Post-Retirement Consulting Agreement: The Company has entered into Post-Retirement
Consulting Agreements with its non-employee Directors with the exception of Messrs. Flournoy,
Elliott and McClintock. The purpose of the Agreements is to provide consideration to the board
members in exchange for consulting services after their retirement from the Board. The agreements
provide for consulting fees of $10,000 per year for 3 years after retirement. In the event of death
prior to completion of the consulting services, the beneficiary will receive death benefits equal
to the remaining unpaid consulting fee benefits. In the event of disability wherein the retired
director is unable to continue consulting services with the Company, the Company may terminate the
directors post-retirement consulting services. If the retired director voluntarily terminates his
or her consulting services for other than good reason or if the Company terminates the directors
post-retirement consulting services for cause, the Post-Retirement Consulting Agreement shall
terminate.
20
The table below summarizes the compensation paid by the Company to non-employee Directors for the
fiscal year ended December 31, 2009.
Director Compensation Table
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Fees |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Nonqualified |
|
|
|
|
|
|
|
|
|
Earned |
|
|
|
|
|
|
Option |
|
|
Non-Equity |
|
|
Deferred |
|
|
|
|
|
|
|
|
|
or Paid |
|
|
Stock |
|
|
Awards |
|
|
Incentive Plan |
|
|
Compensation |
|
|
All Other |
|
|
|
|
Name |
|
in Cash |
|
|
Awards |
|
|
($) (1) |
|
|
Compensation |
|
|
Earnings |
|
|
Compensation |
|
|
Total |
|
(a) |
|
(b) |
|
|
(c) |
|
|
(d) |
|
|
(e) |
|
|
(f) |
|
|
(g) |
|
|
(h) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Daniel E. West |
|
$ |
31,800 |
|
|
|
N/A |
|
|
|
N/A |
|
|
|
N/A |
|
|
|
N/A |
|
|
$ |
0 |
|
|
$ |
31,800 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Terrance J. Reeson |
|
$ |
25,200 |
|
|
|
N/A |
|
|
|
N/A |
|
|
|
N/A |
|
|
|
N/A |
|
|
$ |
0 |
|
|
$ |
25,200 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Alvin G.
Blickenstaff |
|
$ |
25,200 |
|
|
|
N/A |
|
|
|
N/A |
|
|
|
N/A |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
25,200 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
William E. Elliott |
|
$ |
25,200 |
|
|
|
N/A |
|
|
|
N/A |
|
|
|
N/A |
|
|
|
N/A |
|
|
$ |
0 |
|
|
$ |
25,200 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Gerald W. Fletcher |
|
$ |
25,200 |
|
|
|
N/A |
|
|
|
N/A |
|
|
|
N/A |
|
|
|
N/A |
|
|
$ |
0 |
|
|
$ |
25,200 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
John Flournoy |
|
$ |
25,200 |
|
|
|
N/A |
|
|
|
N/A |
|
|
|
N/A |
|
|
|
N/A |
|
|
$ |
0 |
|
|
$ |
25,200 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Arthur Grohs |
|
$ |
25,200 |
|
|
|
N/A |
|
|
|
N/A |
|
|
|
N/A |
|
|
|
N/A |
|
|
$ |
0 |
|
|
$ |
25,200 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert J. McClintock |
|
$ |
25,200 |
|
|
|
N/A |
|
|
|
N/A |
|
|
|
N/A |
|
|
|
N/A |
|
|
$ |
0 |
|
|
$ |
25,200 |
|
|
|
|
(1) |
|
No options were granted during 2009. As of December 31, 2009 each Director has the following
number of options outstanding (total options outstanding include both options that are exercisable
at December 31, 2009 and options that may become exercisable in the future): Daniel West: 13,249;
Terrance Reeson: 13,249; Alvin Blickenstaff: 7,624; William Elliott: 2,000; Gerald Fletcher:
12,682; John Flournoy: 4,500; Arthur Grohs: 13,249. |
21
Independent Accountants
The firm of Perry-Smith LLP served as certified independent public accountants for Plumas
Bancorp with respect to the year 2009, and Perry-Smith LLP has been appointed as the Companys
certified independent public accountants for 2010. The Companys Board of Directors has determined
the firm of Perry-Smith LLP to be fully independent of the operations of Plumas Bancorp. Aggregate
fees billed by Perry-Smith LLP to Plumas Bancorp and the percentage of those fees that were
pre-approved by the Companys Audit Committee for the years ended 2009 and 2008 are as follows:
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Percentage |
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|
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|
|
Percentage |
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|
|
|
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|
Pre- |
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|
|
|
|
|
Pre- |
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|
|
2009 |
|
|
Approved |
|
|
2008 |
|
|
Approved |
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Audit fees |
|
$ |
223,500 |
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|
|
100 |
% |
|
$ |
204,000 |
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|
|
100 |
% |
Audit-related fees |
|
|
15,000 |
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|
|
100 |
% |
|
|
15,000 |
|
|
|
100 |
% |
Consulting fees |
|
|
16,700 |
|
|
|
100 |
% |
|
|
0 |
|
|
|
0 |
% |
Tax fees |
|
|
24,400 |
|
|
|
90 |
% |
|
|
21,000 |
|
|
|
100 |
% |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total fees |
|
$ |
279,600 |
|
|
|
99 |
% |
|
$ |
240,000 |
|
|
|
100 |
% |
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|
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|
|
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The Audit Committee of the Bancorp has considered the provision of nonaudit services provided
by Perry-Smith LLP to be compatible with maintaining the independence of Perry-Smith LLP.
Perry-Smith LLP audited Plumas Bancorps financial statements for the year ended December 31,
2009. It is anticipated that a representative of Perry-Smith LLP will be present at the annual
meeting of shareholders and will be available to respond to appropriate questions from shareholders
at the meeting.
Shareholder Proposals
Shareholder proposals to be submitted for presentation at the 2011 annual meeting of
shareholders of Plumas Bancorp must be received by Plumas Bancorp no later than December 31, 2010.
Shareholder proposals should be addressed to Mr. Andrew J. Ryback at Plumas Bancorp, 35 S. Lindan
Avenue, Quincy, California 95971. Shareholder proposals, which are not contained in the proxy
statement, SEC rules specify that certain requirements in the bylaws of Plumas Bancorp be
satisfied. The bylaws require that any shareholder wishing to make a nomination for director give
advance notice of the nomination which shall be delivered or mailed to the President of Plumas
Bancorp by the later of: (i) the close of business twenty-one (21) days prior to any meeting of
shareholders called for the election of directors; or (ii) ten (10) days after the date of mailing
of notice of the meeting to shareholder; provided, however, that if only 10 days notice of the
meeting is given to shareholders, such notice of intention to nominate shall be received by the
President not later than the time fixed in the notice of the meeting for the opening of the
meeting.
22
Certain Transactions
Some of the directors and executive officers of Plumas Bancorp and their immediate families,
as well as the companies with which they are associated, are customers of, or have had banking
transactions with, Plumas Bancorp in the ordinary course of the Companys business, and Plumas
Bancorp expects to have banking transactions with such persons in the future. In managements
opinion, all loans and commitments to lend in such transactions were made in compliance with
applicable laws and on substantially the same terms, including interest rates and collateral, as
those prevailing for comparable transactions with other persons of similar creditworthiness and in
the opinion of management did not involve more than a normal risk of collectibility or present
other unfavorable features.
Other Matters
Management does not know of any matters to be presented at the meeting other than those set
forth above. However, if other matters come before the meeting, it is the intention of the persons
named in the accompanying proxy to vote the shares represented by the proxy in accordance with the
recommendations of management on such matters, and discretionary authority to do so is included in
the proxy.
Available Information
Plumas Bancorps common stock is registered under the Securities Exchange Act of 1934 and as a
result the Company is required to file annual reports, quarterly reports and other periodic filings
with the Securities and Exchange Commission (the SEC) and are posted and are available at no cost
on the Companys website, www.plumasbank.com, as soon as reasonably practicable after Plumas
Bancorp files such documents with the SEC. These reports and filings are also available for
inspection and/or printing at no cost through the SEC website, www.sec.gov. In addition, regulatory
report data for both Plumas Bancorp and Plumas Bank are available for inspection and/or printing at
no cost through the Federal Financial Institutions Examination Councils (the FFIEC) Website,
www.ffiec.gov and the Federal Deposit Insurance Corporations (the FDIC) Website, www.fdic.gov,
respectively.
Shareholders may request a free copy of Plumas Bancorps 10-K by writing to Ms. Elizabeth
Kuipers, Investor Relations, 35 S. Lindan Avenue, Quincy, California 95971 or by telephoning her at
(530) 283-7305.
23
PLUMAS BANCORP
35 S.
LINDAN AVENUE
QUINCY, CA 95971
VOTE BY INTERNET - www.proxyvote.com
Use the Internet to transmit your voting instructions
and for electronic delivery of information up until
11:59 P.M. Eastern Time the day before the cut-off
date or meeting date. Have your proxy card in hand
when you access the web site and follow the
instructions to obtain your records and to create an
electronic voting instruction form.
ELECTRONIC DELIVERY OF FUTURE PROXY MATERIALS
If you would like to reduce the costs incurred by our
company in mailing proxy materials, you can consent
to receiving all future proxy statements, proxy cards
and annual reports electronically via e-mail or the
Internet. To sign up for electronic delivery, please
follow the instructions above to vote using the
Internet and, when prompted, indicate that you agree
to receive or access proxy materials electronically
in future years.
VOTE BY PHONE - 1-800-690-6903
Use any touch-tone telephone to transmit your voting
instructions up until 11:59 P.M. Eastern Time the day
before the cut-off date or meeting date. Have your
proxy card in hand when you call and then follow the
instructions.
VOTE BY MAIL
Mark, sign and date your proxy card and return it in
the postage-paid envelope we have provided or return
it to Vote Processing, c/o Broadridge, 51 Mercedes
Way, Edgewood, NY 11717.
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TO VOTE, MARK BLOCKS BELOW IN BLUE OR BLACK INK AS FOLLOWS:
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M23644-TBD
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KEEP THIS PORTION FOR YOUR RECORDS |
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DETACH AND RETURN THIS PORTION ONLY |
THIS PROXY CARD IS VALID ONLY WHEN SIGNED AND DATED.
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PLUMAS BANCORP
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For All |
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Withhold All |
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For All Except |
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To withhold authority to vote for any individual nominee(s), mark
For All Except and write the number(s) of the nominee(s) on the line below.
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The Board of Directors recommends that you vote FOR the following:
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Vote on Directors
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o |
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o |
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o |
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1.
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Election of eight (8) persons to be directors. Director Nominees: |
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01) |
Alvin G. Blickenstaff |
05) |
Arthur C. Grohs |
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02) |
William E. Elliott |
06) |
Terrance J. Reeson |
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03) |
Gerald W. Fletcher |
07) |
Robert J. McClintock |
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04) |
John Flournoy |
08) |
Daniel E. West |
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Vote on Proposal |
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For |
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Against |
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Abstain |
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The Board of Directors recommends you vote FOR the following proposal: |
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2. The approval of a non-binding advisory vote on executive compensation, as more fully
described in the accompanying Proxy Statement.
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o
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o
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o |
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3. In their discretion, the proxies are authorized to vote upon such other business as may
properly come before the meeting and any adjournments thereof.
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THIS PROXY MAY BE REVOKED PRIOR TO ITS EXERCISE BY FILING WITH THE SECRETARY OF THE BANCORP A DULY
EXECUTED PROXY BEARING A LATER DATE OR AN INSTRUMENT REVOKING THIS PROXY, OR BY ATTENDING THE
MEETING AND VOTING IN PERSON.
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For address changes and/or comments, please check this box and
write them on the back where indicated.
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o |
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Please indicate if you plan to attend this meeting.
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o |
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o |
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Yes
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No
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Please sign exactly as your name(s) appear(s) hereon. When signing as attorney, executor,
administrator, or other fiduciary, please give full title as such. Joint owners should each sign
personally. All holders must sign. If a corporation or partnership, please sign in full corporate
or partnership name, by authorized officer.
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Signature [PLEASE SIGN WITHIN
BOX] |
Date |
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Signature (Joint Owners) |
Date |
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M23645-TBD
PROXY
PLUMAS
BANCORP
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS. The undersigned hereby appoints
Messrs. Arthur C. Grohs, Daniel E. West and Terrance J. Reeson, as proxies, with full power of
substitution, to represent, vote and act, as designated on the reverse side, with respect to all
shares of common stock of Plumas Bancorp (the Bancorp) which the undersigned would be entitled to
vote at the meeting of shareholders to be held on May 19, 2010 at 10:30 a.m., at the Plumas Bank
Credit Administration building located at 32 Central Avenue, Quincy, California or any adjournments
thereof, with all the powers the undersigned would possess if personally present.
THE BOARD OF DIRECTORS RECOMMENDS A VOTE FOR ALL OF THE NOMINEES LISTED ON THIS PROXY FOR
DIRECTOR AND FOR APPROVAL OF A NON-BINDING ADVISORY VOTE ON EXECUTIVE COMPENSATION. The Proxy
confers authority to vote and shall be voted in accordance with such recommendations unless
contrary instructions are indicated, in which case, the shares represented by the Proxy will be
voted in accordance with such instructions. IF NO INSTRUCTIONS ARE SPECIFIED WITH RESPECT TO THE
MATTERS TO BE ACTED UPON, THE SHARES REPRESENTED BY THE PROXY WILL BE VOTED IN ACCORDANCE WITH THE
RECOMMENDATIONS OF MANAGEMENT. IF ANY OTHER BUSINESS IS PRESENTED AT THE MEETING, THIS PROXY
CONFERS AUTHORITY TO AND SHALL BE VOTED IN ACCORDANCE WITH THE RECOMMENDATIONS OF MANAGEMENT.
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Address Changes/Comments: |
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(If you noted any Address Changes/Comments above, please mark corresponding box on the reverse side.)
PLEASE SIGN AND DATE ON THE OTHER SIDE